Administrative Associate IV

• Oct 2018 - Present

Works under general supervision and provides advanced administrative support work. Responsibilities: -Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments. -Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. -Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures. -Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. -Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. -Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials. -May assists management in the supervision of student workers and support staff including processing complex confidential matters. Education and Experience: -High school diploma or equivalent combination of education and experience. -Four years of related experience. Knowledge, Skills and Abilities: -Knowledge of word processing, spreadsheet, and database applications. -Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality. Show less

Administrative Assistant

• Apr 2017 - Oct 2018

Provide administrative support to multiple professionals with a demonstrated ability to improvise, improve procedures and meet deadlines. • Maintain department calendar; appointments, meetings and assist in prioritizing activities. • Prepare correspondence, forms and reports for the Coordinator of Advanced Academics and Specialists. • Compile, maintain, and file all reports and other documents as required. • Answer and respond to incoming calls, take reliable messages and route to appropriate staff. Share receptionist duties with other administrative assistants. • Create and compile the Gifted and Talented notification letters and reports for the campuses; disseminate letters, matrix and other correspondence to parents, principals and appropriate department staff. • Communicate courteously and professionalism with parents and district staff. • Maintain a schedule of upcoming events and make travel arrangements for teachers, staff and students; organize, reconcile and file travel expenditures and requisitions on all expenditures. • Order, expedite and receive shipment of workplace office supplies and materials. • Process purchase requisitions and process invoices for district teachers, staff and students as required. • Establish and maintain electronic and hard copy filing system for district correspondence records • process reimbursement check for staff travel requests Show less

Administrative Assistant III / HR Tech II

• Aug 1999 - Feb 2017

Clerical support in the Office of HR, performs a variety of duties in the creation and maintenance of files and records, computation of salaries, all other aspects of personnel duties. Regularly communicate with HR staff, employees, and the public. Maintains personnel files and filing systems. Updates and distributes employee duty day and payment calendars for display and in HRIS system. Assists with review of scanned documents in document management system. Works with scanning staff to correct issues as needed. Show less

Administrative Assistant

• Aug 1988 - Aug 1999

Assistant to the Director of Human Resources

Administrative Assistant

• Aug 1988 - Aug 1999