Experience

The RSD Group Inc.

• Canada
• Business Consulting and Services
• 1 - 100 Employee

• Office Manager

  • Apr 2021 - Present

  • Provide support to the RSD Group of companies: ACM Facility Safety, Risk Alive Analytics Inc and Institute of Hazard Prevention • Perform general office responsibilities such as reception, managing files, expenses, generating POs, and distribute incoming and outgoing calls, mail and courier • Provide executive assistance to the leadership team from (CEO, President, CFO and VPs) as required with utmost care and confidentiality • Process course instructions, certificate of completions, prepare course materials and catering to registered students for training in assistance to the Institute of Hazard Prevention • Create and implement processes to streamline efficiency relating to recruitment, office requests, and training • Manage the office maintenance, security and represent as the liaison with building management and various vendors • Review and approve office related expenses and IT invoices • Submit quarter and annual evidence to comply for audit purposes • Provide HR administrative support by drafting up offer letters, employment verification, acceptance of resignation, process employee information documents, and updating organizational chart • Perform IT management by maintaining equipment inventory, review expenses, process onboarding/offboarding related tasks, and provide any IT security, licenses, software, and equipment updates • Arrange, coordinate, and manage company events and functions • Maintain inventory of office and kitchen supplies • Manage budgets for office supplies, IT services/equipment, catering, events, and functions • Created an office support hub to consolidate incoming requests for onboarding, termination, office supplies, travel, business cards, catering, and maintenance • Executed project to update office phone system by migrating to MS Teams with provided guidance and training • Ensured to have office in compliance to Covid-19 protocols • Advocate ideas to build positive morale and support Show less



Husky Energy

• Canada
• Oil and Gas
• 700 & Above Employee

• Information Services (IS) Administrative Assistant

  • Apr 2018 - Jan 2021

  • Administered all logistics pertaining to the onboarding, off boarding, extension and transfer process for full time employees, external contractors and summer students • Provided assistance in areas related to office moves, system accesses, stationery, training, event details, SAP time entry and expense claims • Developed and executed projects to enhance resource management efficiency • Updated and provided training, guides, distribution lists, floor warden/safety information and streamlined processes • Performed floor walks/inspections and managed Spatial updates • Managed non-routine concerns and requests received from managers, team leads and other employees Show less



BJ Services - Contract

• United Kingdom
• Civil Engineering

• Administrative Assistant

  • Mar 2017 - Apr 2018

  • Compiled documentation to create packages for new customers or proposals/bids (print certificates, fill out EFT forms and other related documents) • Modified and updated proposed quotes to customers • Provided support to the Billing Specialist by printing and modifying field tickets • Assisted payroll by reformatting and printing outstanding timesheets. Updated employees’ vacation entitlements, worked hours and overtime • Processed and packaged invoices (updated queries, coded, applied discounts, reconciled totals, scanning, mailing, printed treatment reports and charts) • Provided daily reception coverage by greeting guests, answering/transferring incoming calls, managing incoming and outgoing mail, arranging meetings, maintaining stationary supplies and up kept cleanliness of kitchens • Assisted with filing new and old records, field tickets, invoices and a variety of day to day documents • Entered data and updated spreadsheets (payroll, invoices, expenses and quotes) Show less



Parkland Fuel Corporation - Contract

• Corporate Expense Administrator

  • Nov 2016 - Dec 2016

  • Set up new user profiles (verified email addresses were active, employee numbers matched and were under the proper management in the org chart) • Modified Business Unit codes • Updated approvers and delegates to submit monthly reports within deadlines • Processed expense accrual reports using pivot tables • Provided assistance, answered queries and monitored incoming emails through the Travel Admin Group Mailbox • Managed team expense reports to ensure timely reporting of expenses • Cross referenced HR PCard list to outstanding report to terminate Concur accounts • Assisted with training manual updates • Updated spreadsheets to compare business units and outstanding charges with proper coding using VLOOKUP Show less



City of Calgary - Contract

• Team Administrator

  • Sep 2016 - Oct 2016

  • Created and managed complaint files by reassigning inspectors • Managed incoming and outgoing registered mail • Administered confidential documents pertaining to securities and notices • Processed DCP MFG Survey letters registered from the geodetics list • Processed and uploaded inspection photos • Updated spreadsheets to track complaint files and securities • Archived, scanned and bookmarked history securities documents • Created and managed complaint files by reassigning inspectors • Managed incoming and outgoing registered mail • Administered confidential documents pertaining to securities and notices • Processed DCP MFG Survey letters registered from the geodetics list • Processed and uploaded inspection photos • Updated spreadsheets to track complaint files and securities • Archived, scanned and bookmarked history securities documents



Nexen

• Argentina
• Investment Management
• 1 - 100 Employee

• Administrative Assistant, Records Management Analyst

  • Apr 2013 - Jul 2014

  Administrative Assistant – Global Exploration Department Administrative Coordinator – Resource Development Department • Managed calendars for VPs, team leads, managers and meeting rooms • Organized seminars, conferences, special events, departmental field trips, and workshops • Administered all logistics pertaining to the onboarding and off boarding process for employees and summer students • Coordinated travel plans by booking flights, accommodation, and arranging car services • Trained, supervised and delegated tasks to a temporary practicum student • Coordinated floor space planning and office moves • Prepared, filed, and submitted monthly expense reports • Updated monthly cell phone billing reports • Ordered stationary, business cards and prepared catering requests • Managed and distributed daily mail Records Management Analyst • Maintained daily operation of the central file room • Sorted, organized, scanned and filed documents • Indexed and bar-coded documents • Uploaded, researched and retrieved documents Show less



MEG Energy Corp.

• Canada
• Oil and Gas
• 400 - 500 Employee

• Document Control Technician

  • Oct 2010 - Jun 2012

  • Managed project documentation (MSDS binders, P&IDs, Well Pads, Turn Over packages, etc) as requested by Personnel and Contractors • Provided input and support in day-to-day issues related to document management • Prioritized incoming requests/tasks through the Document Control Group Mailbox • Participated in weekly group safety meetings • Managed project documentation (MSDS binders, P&IDs, Well Pads, Turn Over packages, etc) as requested by Personnel and Contractors • Provided input and support in day-to-day issues related to document management • Prioritized incoming requests/tasks through the Document Control Group Mailbox • Participated in weekly group safety meetings



Yellow Pages / Pages Jaunes – Canada

• Canada
• Advertising Services
• 700 & Above Employee

• Business Service Representative

  • Apr 2008 - Jun 2010

  - Corrected and finalized existing DSMP/PEG purchase orders produced by Sales Reps - Verified and adjusted money amount for Sales Commissions and Customer Billing on purchase orders from Sales. - Issued online forms to Listing Services for white and yellow listings - High accuracy in keying in data - Utilized communication skills to resolve queries - Managed to prioritize in order to meet deadlines - Corrected and finalized existing DSMP/PEG purchase orders produced by Sales Reps - Verified and adjusted money amount for Sales Commissions and Customer Billing on purchase orders from Sales. - Issued online forms to Listing Services for white and yellow listings - High accuracy in keying in data - Utilized communication skills to resolve queries - Managed to prioritize in order to meet deadlines



Walton International Group

• United States
• Leasing Real Estate
• 1 - 100 Employee

• Processing Administrator

  • Jul 2006 - Oct 2007

  - Received files from our offices in Asia - Validated each documents received - Created GST applications - Authorized to sign documents on behalf of Walton - Submitted weekly stats - Responsible for file tracking each document - Trained current and new employees on validation procedures - Initially created a training guide for the department - Photocopied the necessary documents - Sent approved, signed and analyzed document files to accounts payable - Assisted with data entry and other duties Show less