Irina Derevianchenko

Administrative Manager at EnvisionTEC
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Contact Information
us****@****om
(386) 825-5501
Location
Kyiv, Kyiv City, Ukraine, UA

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Alexander Nam, PhD

It is a pleasure for me to provide a recommendation for Irina, who worked as an office manager under my supervision. As an office manager, she has been responsible for overseeing a wide range of administrative tasks, including managing all office needs, coordinating delivery and office supplies, managing correspondence, and ensuring that our office runs smoothly on a day-to-day basis. Irina has consistently demonstrated a high level of professionalism and dedication to their work, often going above and beyond to ensure that all tasks are completed efficiently and effectively. In addition to Irina's excellent managerial skills, she is also highly proficient in various computer applications, including Microsoft Office Suite, Google Suite, and various project management software. Irina has also shown a keen interest in learning new skills and technologies, often taking the initiative to identify and recommend new tools or processes that can help our organization run more smoothly. Overall, I highly recommend Irina for any position in office management or administration.

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Experience

    • United States
    • Machinery Manufacturing
    • 1 - 100 Employee
    • Administrative Manager
      • Jul 2021 - Present

      - Organization of a smooth and effective working process - full office administration (purchases, payments, cleaning, office landscaping, coffee and snacks, lunches etc); - Full cycle management of administrative and HR budgets (planning, execution, reports); - Working with contractors and suppliers, negotiating the best conditions for the company; - Perfect organization of deliveries from/to the Ukrainian office to Germany and the USA before and during the war; - Moving (absolutely without stress) to a new office (searching, negotiating, preparing - power supply for network equipment, electrics, ventilation, access control systems, design); - Organization of corporate events, company anniversaries, offline days; - Happiness manager as well 😊 Show less

  • Workit Space; 1988
    • Kyiv, Kyiv City, Ukraine
    • Administrative Manager
      • Oct 2019 - May 2021

      - Provide a smooth and effective working process of the Coworking space both for the residents and the employees; - Plan, implement and coordinate administrative procedures and systems to streamline processes; - Recruit and train personnel, allocate responsibilities and office space; ∙ - Assess staff performance and provide coaching and guidance to ensure maximum efficiency; - Manage schedules and deadlines; - Monitor inventory of the office supplies and the purchasing of new material with attention to budgetary constraints; - Track down receipts, expense report preparation, monitor reimbursement payments; - Oversee facilities services, maintenance activities and tradespersons; ∙ - Organize and supervise other office activities (recycling, renovations); - Cooperation with Event manager to provide cleaning before and after events; - Keep abreast with all organizational changes and business developments; - Manage office administration and provide staff support; ∙ - Be responsible for the development and following of the administrative budget; - Assistance with stakeholders and partners. Process and follow up on business requests Show less

    • United Kingdom
    • Real Estate
    • 1 - 100 Employee
    • servised apartments operational manager
      • Aug 2018 - Apr 2019

      -Full online support of guests’ accommodation; -Control rooms and rate availability in accordance with established guidelines to maximize occupancy and revenue; -Control all apartments reservations on all the platforms (Airbnb, Booking.com, Expedia, Agoda, internal bookings); -Communication with the corporate clients, VIPs, and return guests; ∙ - Organizing additional services like transport, food delivery, birthday cake, early check-in/late checkout, etc. for guests staying in the apartments; - Guest communication by email and phone; - Schedule cleaning services; - Setting up new listings on Airbnb, Booking.com, Expedia, Agoda etc; ∙ - Write check-in instructions, apartment descriptions and create property guides. Show less

    • United States
    • Business Consulting and Services
    • 700 & Above Employee
    • Office Manager
      • Oct 2012 - Jan 2016

      - Full office administration, all daily office functions ensuring the organization and staff have a satisfying work environment; - Organization of office work, providing the office with all necessary (office tools, equipment, food, water etc), - Assisting Human Resources, Management and Stake Holders; - Developing and updating the information on the web site; - Document translation to/from English; - Preparing presentations, and printing material for workshops and seminars; - Organizing business trips, preparing documents for visas application; - Work with the team to coordinate events such as all-company meetings, executive meetings and offsites, office lunches, team events, and holiday parties, workshops, conferences; - Participation in organization of HR conferences 2 times per year; - Handling the daily scheduling of appointments, meetings, travel, and invitations for CEO (who lived in - Poland, frequent trips to Kyiv, Moscow, rare trips to other countries). Maternity leave in 2016 Show less

    • Travel Manager
      • Sep 2003 - Aug 2010

      - Reporting on the work of the office; - Training of new employees; - Payment procedures for hotel accommodation; - Providing with travel services (air and train tickets, excursions, transfers, VIP corridors at the airport, booking hotels); - Conflict solving; - Booking hotels, air tickets, and train tickets; - Meeting and accompanying tour groups in Ukraine; - Participation in Eurovision 2005 in Kyiv (responsible for accommodation in Premier Palace Hotel); - Participation in accommodation OSCE observers during President Elections 2004 – 2005 Show less

Education

  • Kyiv National Linguistics University
    Spanish Language and Literature
    1997 - 2002
  • 35
    1996 - 1997

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