Experience

"K" LINE BULK SHIPPING (UK) LIMITED

• United Kingdom
• Maritime Transportation
• 1 - 100 Employee

• Administration Secretary/ PA

  • Jun 2010 - Present

  Accounting duties: Monthly invoices and financial reports review from 3rd party ship management companies, monthly funding request payment orders preparation.  Process Insurance claims and liaise with Legal and Insurance Department over existing claims  Raise purchase orders and arrange payment requests, credit card expense control to strict deadline, weekly bank reconciliation duties (GBP, USD, EUR, and JPY accounts), process vendor invoices and payments, yearly preparation for audit check. Producing various reports/managing budgets upon Financial Manager request DB Operations duties: involved in all day-to-day operational aspects related to the time and voyage-chartered vessels, constant communication with all parties involved (master, owners, agents, charterers, brokers, etc). Admin duties: complex travel/visas across multiple time zones/countries arrangements, accommodation itineraries and processing expenses, draft/format correspondence/documents, preparing presentations, organising, and coordinating events/ conferences. Show less



Quickstart UK /Taxback.com

• London, United Kingdom

• Executive Management Assistant

  • Oct 2008 - Jun 2010

   Main responsibilities: to maintain office supply orders, supervise receptionists/arranging rota /answer and transfer phone calls and manage the reception area and meeting rooms, working on all current projects within the company.  Global diary/ travel management, acting as liaison point for the MD, insuring smooth communication, submitting expense reports, filing documents, postage, various travel/visa arrangements, minutes taking.  Main responsibilities: to maintain office supply orders, supervise receptionists/arranging rota /answer and transfer phone calls and manage the reception area and meeting rooms, working on all current projects within the company.  Global diary/ travel management, acting as liaison point for the MD, insuring smooth communication, submitting expense reports, filing documents, postage, various travel/visa arrangements, minutes taking.