Experience

Lone Star Funds

• United States
• Venture Capital and Private Equity Principals
• 1 - 100 Employee

• Executive Assistant & Office Manager

  • Jun 2017 - Present

  Essential Functions:  Support team consisting of Managing Director and Directors  Manage and maintain executive schedules  Coordinate executive travel arrangements and develop itinerary  Process expense reports and invoices; track progress of payments  Maintain executive time tracking/entering  Prepare memorandums, e-mails, directives, letters and responses to correspondence  Gather and summarize executive information requests  Make copies of correspondence or other materials  Work with fellow administrative assistants to coordinate arrangements for committee, board, or other meetings including (but not limited to): material duplication, refreshment/lunch coordination, room preparation  Attend corporate meetings; including monthly team meetings  Develop PowerPoint presentations, tables, and charts  Assist with report and data preparation/manipulation  Assist in spreadsheet design and management Reception Support  Provide coverage for the reception desk including screening incoming telephone calls and greeting visitors  Register all visitors with building security prior to arrival  Assist with maintaining the organization and cleanliness of the office space  Assist with taking office supply inventory, placing orders for food/supplies and receiving orders  Fill in for/assist fellow administrative assistants as needed  Manage office filing requirements  Provide support for special project work Show less



Goldman Sachs

• United States
• Financial Services
• 700 & Above Employee

• Administrative Assistant

  • Mar 2017 - Jun 2017



Fenice Energy

• India
• Renewables & Environment
• 400 - 500 Employee

• Executive Assistant

  • May 2015 - Sep 2015

  M&A / Corporate Development Dept • Complete a broad variety of tasks for the Strategy team including managing multiple calendars and coordinating schedules, preparing correspondences; arrange complex and detailed travel plans, itineraries, and agendas • Prioritizes conflicting needs, handles matters proactively, and follows-through to successful completion, often with deadline pressures • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; Attention to detail and the ability to anticipate the needs of the team Show less



Goldman Sachs

• United States
• Financial Services
• 700 & Above Employee

• Senior Secretary

  • Jun 2011 - Mar 2015

  • Provide daily secretarial support to group of IBD bankers in a timely manner • Manage bankers’ diaries to ensure appointments and meetings are diarized properly and schedule daily activities • Making the necessary travel arrangements for overseas business trips\ • Arranging and coordinating internal and external meeting and conf calls • Prepare correspondence, expense reimbursement and other logistic following tasks • Ad-hoc duties as assigned by supervisors • Coordinating new starter set up for the department • Administrative responsibilities as required Show less



CICC

• China
• Investment Banking
• 700 & Above Employee

• Secretary

  • Apr 2010 - Jun 2011

  Secretarial support to sales & trader team Research report distribution and file saving CRM system updating and database maintenance Compiling statistical information Prepare correspondence, expense reimbursement and other logistic following tasks Arranging and coordinating internal and external meeting Preparations for luncheons and trainings Administrative responsibilities as required Secretarial support to sales & trader team Research report distribution and file saving CRM system updating and database maintenance Compiling statistical information Prepare correspondence, expense reimbursement and other logistic following tasks Arranging and coordinating internal and external meeting Preparations for luncheons and trainings Administrative responsibilities as required



AXA China Region Insurance Co Ltd

• Hong Kong

• Administrative Assistant (Contractor)

  • Feb 2010 - Apr 2010

  Prepare correspondence, travel arrangements, monthly expenses, coordination of meetings Reports consolidation and assist in preparing presentation materials, meeting papers, reports as required Secretarial support to senior managers, maintain agenda (eg. set up meetings, coordination of daily engagements) Support travel arrangement and expense reimbursement Project and department activities coordination tasks assigned by team heads Manage their diaries to ensure appointments and meetings are diarised properly and schedule daily activities Organise meetings, telephone and video conferencing, logistics requirements Maintain proper filing and database, share drive etc. to ensure proper maintenance of information and records. Show less



Standard Chartered (HK) Limited

• Hong Kong

• Administrative Assistant

  • Mar 2009 - Dec 2009

  Administrative & clerical support to sales team Prepare correspondence, travel arrangements, monthly expenses, coordination of meetings Secretarial support to group of senior sales managers, maintain agenda (eg. set up meetings, coordination of daily engagements) Support travel arrangement and expense reimbursement Project coordination tasks assigned by managers Preparations for luncheons and trainings Administrative & clerical support to sales team Prepare correspondence, travel arrangements, monthly expenses, coordination of meetings Secretarial support to group of senior sales managers, maintain agenda (eg. set up meetings, coordination of daily engagements) Support travel arrangement and expense reimbursement Project coordination tasks assigned by managers Preparations for luncheons and trainings



DBS Vickers (HK) Ltd

• Hong Kong

• Sales Assistant

  • Nov 2000 - Nov 2008

  Retail Sales Dept Liaison between sales team and operations staff Administrative and clerical support to sales team: Agreement & correspondence preparation, travel arrangements, coordination of meetings, file & handle incoming / outgoing mails Client-related activities: Accounts opening, cheque deposit / collection Handle clients' phone enquiries regarding company services Maintain records of client accounts and transactions, generate reports related to client activities, resolving problems related to client services Show less



Renaissance Harbour View Hotel Hong Kong

• Hong Kong
• Hospitality
• 1 - 100 Employee

• Trainee Secretary

  • May 2000 - Jun 2000

  Reporting to purchasing manager - Secretarial duties: Maintain & update data, distribute incoming and outgoing mail, filing, handle telephone enquiries Reporting to purchasing manager - Secretarial duties: Maintain & update data, distribute incoming and outgoing mail, filing, handle telephone enquiries