Experience

National Disaster Management Authority (NDMA) Pakistan

• Government Administration
• 1 - 100 Employee

• Assistant Director

  • Jan 2013 - Present

  • Administer the daily office operations and coordinate logistic requirements • Maintain project and other records in accordance with system in the work unit; ensure smooth flow of information among other consultants or team in the unit. • Assist in day-to-day activities related to project administration such as recruitment, procurement, accounting and reporting • Organize meetings including venues, facilities, document preparation, catering and security clearances • Assist in the organization of workshops, trainings, seminars, field trips, delegation tours and other events • Assist in editing and finalizing project reports and correspondence • Ensure particularly that all procurement documents are appropriately filed with attention to administrative, technical and commercial procedures • Monitor personnel files for national and international consultants, following up on contract expiry and extension dates, recording travel and travel entitlements, checking on completion of TORs and payments • Keep contract files including progress monitoring, payment schedules, completion of TORs and acceptance and clearance of deliverables • Carry out such other works as required by the management



One UN DRM Programme

• Coordination Associate

  • Dec 2009 - Dec 2012

  • Coordination with implementing partner regarding all the financial, HR and procurement matters. • Coordination and interaction with the financial institution for transactions and reconciliation of the project records. • Prepare and maintain quarterly advances and financial reports and keep a track of all funds released to the Project. • Compilation of the quarterly and annual work plans of the project. • Support in the development & implementation of annual work plans by planning & controlling all financial resources. • Facilitate the management team for financial and operational activities of the Project. • Assist in the preparation of travel plans and administer domestic & international travel requests. • Provide all logistical and administrative support for meetings, seminars, workshops and missions. • Interaction with the vendors for project procurements and the timely processing of the payments. • Maintain a good filing system, electronic or otherwise, of the unit. • Compile and disseminate information / documents on programme activities as required by Project Manager. • Proficiency in the usage of web-based financial management system (ERP - ATLAS) and ProMIS. • Assist in staff recruitment & selection process including review of Terms of Reference, vacancy announcement, screening of eligible candidates, preparation of interview reports, reference checks & credential verifications and liaison with UNDP and NDMA for issuance of offer letters & Service Contracts. • Keep track of staff contract expiries and initiate extensions, renewals, amendments & terminations. • Monitor and follow-up on the timely completion of Performance Appraisals for all staff • Prepare & process monthly payroll; determine eligibility for and implement allowances, benefits & entitlements. • Process requests for salary advances, travel advances, DSA claims, overtimes, health insurance & benefit claims. • Maintain personnel files, HR database and leave, attendance & absence records



Paramount Pharmaceuticals

• Pakistan
• Pharmaceutical Manufacturing
• 1 - 100 Employee

• Manager Distribution & Procurement

  • Oct 2003 - Oct 2009

  • Responsible for imports & local procurement of raw & packaging material • Manage stock dispatches to all destination & prepare export documentation for all company’s exports • Participation in the policy / strategy making process of the organization • Manage production process & inventory levels of all the products • To handle all the correspondence with the company's distributors. • Maintenance of cash inflows records, accounts ledger, sales summary (both ex-factory & ex-distributors) etc... • Make cash recoveries from distributors • Do the Analysis work to help the decision making process of the management • Assist in making arrangements for the managers sales meetings, provide logistic support, making travelling arrangements and any other assigned administrative job • Make presentations for sales management • Travelling to different distributors for solving any discrepancies in their claims & final settlements.