Experience

HTCO (Hany Tawfik Consulting Office)

• Qatar
• Design Services
• 1 - 100 Employee

• Administrative Assistant & HR & Document Control

  • Nov 2020 - Present

  Responsible for all HR and administration duties and to ensure that both departments run smoothly.Run the attendance reports, keeping records of vacations record and attendance, tracking employees’ absencesAssist in the Recruiting process, which involves writing job description, preparing job ads and posting them on different career dashboards, screening C.Vs and assisting in interviewing and selecting candidatesHandle medical requests approvals for the staff and coordinate with the medical providerPrepare social insurance forms (1,6)Responsible for ordering and maintaining all department supplies and arranging office maintenancePlan all social events and activities (Ramdan Iftar, family day etc.)Preparing contracts and keeping a record of the staff hiring documentsAssist in payroll report preparation by providing relevant data, like absences, bonus, and deductionsSupervising the facilities team and ensuring the place runs smoothly, and provide a convenient and enjoyable working environment.aintain the general filing system and all correspondence.Type documents, photocopy, scan, file and distribute documents as requested by management team.Manage meeting room bookings and ensure suitable use of the office kitchen.Arrange call conferences and video conferences.Provide support for organizing and arranging company events.Provide assistance to Managing Director in handling diary and schedule of meetings.Manage flight tickets and accommodation for business trips in the organization.Maintain an adequate inventory of office & kitchen supplies.Monitor the use of supplies and equipment.



GIZA POWER T&D

• Egypt
• Construction
• 1 - 100 Employee

• Senior Executive Secretary

  • Nov 2019 - Nov 2020

  Creating memos, reports and agendas as needed.Preparing financial statements, invoices, letters and statements.Sitting in on meetings to take minutes.Screening email communication, responding to emails as appropriate.Completing and complying research for executive team.Printing reports, agendas, and other materials for meetings or company-wide distribution.Taking minutes at meetings and distributing formal copies to the attendees afterward.Proofreading and editing documents for the executive team.Keeping organized and accurate records, making updates to databases.Assisting with special projects as needed.Other duties as assigned.



Al Hanouf Group

• Saudi Arabia
• Staffing and Recruiting
• 100 - 200 Employee

• Senior Executive Secretary

  • Jun 2013 - Jan 2019

• Translator

  • Jun 2013 - Jun 2014

  o Prepare all required visas from variant embassies.o Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.o Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.o Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.o Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.o Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.o Enters, retrieves, updates, verifies, and deletes information from electronic files.o Takes minutes or recordings of meetings.o Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.o Maintains confidentiality of documents and information received.o Keeps informed of office details and advises management of problems.o Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.o Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels.o Operates standard office equipment.o Performs related work as assigned.



Daniela Dahab Hotel

• receptionist

  • Jun 2010 - May 2013

  o Respond promptly to Customer inquiries, and handling check in and out.o Handle and resolve Customer complaints.o Obtain and evaluate all relevant information to handle inquiries and complaints.o Communicate and coordinate with internal departments.o Follow up on customer interactions.o Management of administrative department teams.o Negotiation of supplier contracts.o Management of executive agendas.o Interface with clients, accountants and internal departments.o Call screening.