Experience

Billing Benefit

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Executive Secretary

  • Oct 2021 - Present

  • Maintaining executive’s agenda and assisting in planning appointments, meetings, conferences, etc. • Making agenda and attending meetings and keeping minutes to circulate. • Arranging international and domestic tours with the Travel Agents. • Handling and prioritizing all outgoing or incoming correspondence (e-mail, letter etc.) • Making travel arrangements for executives, if requires. • Handling confidential documents. ensuring they remain secure. • Preparing invoices or financial statements and providing assistance in bookkeeping. • Negotiating terms with suppliers to ensure the most cost-effective orders. • Maintaining electronic records. ensuring information is organized and easily accessible. • Conducting research when requires. • preparing and designing presentations, Memos, HR Letters and Clients Monthly, Quarterly and annually reports. • Making Company’s internal policies, SOPs and after getting approved by authorized, putting into practice. • Assisting other Head of Departments while their Assistants are on leave and absent. • Organizing company’s internal staff’s get together. • Preparing when requires specific company information to the new clients and providing all the details they require before rendering our services. • Making sure the whole staff is following company’s policies and SOPs. • Doing vigilance over the VNC of the team members. • Dealing with CEO’s letter heads, Business cards, Websites and other software. • Preparing company’s profile and sales presentations for the meeting with the cleints. Additional Tasks • Handling all international clients’ work. • Preparing Clients Reports from the respective Software. • Monitoring Over all staff’s work after to report the boss. • A bridge between rest of the staff and the Boss.



ENG Worldwide (Emirates Neon Group)

• United Arab Emirates
• Advertising Services
• 100 - 200 Employee

• Executive Secretary

  • Jan 2021 - Aug 2021

  Secretarial Support • Maintaining Chairman’s calendar of activities, time management, reminders, client and department meetings, conferences and exhibitions, taking dictation and prioritize matters and handling accordingly, Screening incoming calls external & internal, assisting guests & clients, travel arrangements preparing itineraries and ensuring confidentiality of the data at all levels. • Managing Chairman’s business email and WhatsApp account and to respond effectively on his behalf. • Managing Chairman’s personal (Vehicles, Family Visas, Medical and Utility Bill, Event & Conference Registration, and Club Membership, etc.). • Actively managing social media pages on Chairman’s behalf. Sales Support • Handling client inquiries, prepare quotations/proposals with site presentations as per client requirements and the Managing Directors’ instructions. • Following up confirmations, LPOs, Work Order Processing, Artwork coordination, Municipality Approvals, coordinate production and Maintenance. • Preparing Invoicing and follow up collection. Admin and Operations Other duties • Preparing MD’s bank statements, opening closing and dealing with banks. • Preparing Karachi offices expense sheets, fund requisition, and bank reconciliation. Monthly record. • Dealing with legal cases, meeting with lawyers and updating records accordingly. • Solving fundamental IT issues. • Working with designing team on assigned tasks. • Supporting HRM with: o Headhunting and screening CVs. o Scheduling interviews. o Following up with candidates. o Preparing and updating (online and spreadsheets) data and interview sheets.


ZA consultancy
• Education Administration Programs
• Human Resources Manager

  • Jan 2015 - Jan 2020


Windows Magazine

• United Kingdom
• Book and Periodical Publishing
• 1 - 100 Employee

• Office Manager

  • Jun 2015 - Jan 2019

  Administrative works • Monitoring, scheduling, updating, recoding and supervising company’s transport for employees pick up and drop off. • Using a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office. • Managing online and paper filing systems. • Developing and implementing new administrative systems, such as Time Record from door access record. • Organizing the office layout and maintaining supplies of stationery, equipment and, grocery monthly of • Maintaining the condition of the office and arranging for necessary repairs and replacement. • Maintaining, updating and arranging regular testing for electrical equipment and safety devices. • Arranging employees PSO cards distributing and dealing with any issue if come up. • Arranging, collecting and preparing agreements of suppliers such as Landlord, PSO, Jubilee Insurance, UPS / Generator maintenance, etc. HR Works • Overseeing the recruitment of new staff, (advertising, updating on social media and contacting with Roze.pk etc.) • Checking written test of candidates and short listing candidates for 1st interview. • Conducting 1, 2 and 3 interviews with the respective managers as per company policy. • Contacting with selected candidates for signing offer letters and other documentations. • Getting complete signings of new joiners on Contract, internal policies paper and system policy papers. Accounts Work Personal Assistant • Arranging travels for Boss and managers (Air Tickets – Hotels etc.). • Organizing and chairing meetings with staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this. • Operating and replying Admin emails. • Delegating work to staff and manage their workload and output • writing short reports and presentations for senior management • Responding to customer enquiries and complaints.



UNIVERSITY COLLEGE

• Spain
• Higher Education
• 1 - 100 Employee

• Account Manager

  • Nov 2013 - Mar 2015

  • Managing and overseeing the daily operations of the accounting department.• Processing monthly and end year processing, accounts payable, accounts receivable, cash receipts, general ledger, payroll and utilities, treasury, budgeting, cash forecasting, revenue and expenditure variance analysis, capital assets reconciliations, fixed assets activity debts activity etc.• Monitoring and analyzing accounting data and produce financial reports or statements such as, Balance Sheet, Income Statement, Variance Report, Cash flow statement, Bank reconciliation report. Etc (Monthly, Quarterly , semiannually and annually)• Establishing and enforcing proper accounting methods, policies and principles.• Coordinating and completing annual audits.• Providing recommendations.• Preparing a Monthly report of cross checking of fixed assed register and physical verification of fixed assets.• Improving systems and procedures and initiate corrective actions.• Assigning projects and directing staff to ensure compliance and accuracy.• Meeting financial accounting objectives.• Preparing internal reports for principle.• Establishing and maintaining fiscal files and records to document transactions.Program coordinator

• Program Coordinator

  • Mar 2009 - Oct 2013

  • Provided administrative support in the development, implementation and marketing of programs.• Prepared time tables for the classes, coordination with teachers regarding completion of the subjects.• Provided admission in-charge services during admissions.• Served as a principle liaison between students, faculty, staff, other departments and the University of Karachi on day to day programmatic, operational and administrative issues; facilities seminars, meetings, special projects and problem resolution. • Coordinated activities of support staff, consultants, faculty and volunteers engaged in implementation and administration of program objectives.• Monitored and administered program revenue and expenses; developed or participated in the development of funding proposals for the program.• Collected, updated and distributed course outlines and catalogues, educational materials, training manuals, past papers etc.• Performed clerical and administrative support tasks, including creation, typing and editing of program correspondence, purchasing documents, reports, program handbooks and other publications.• Performed miscellaneous jobs related duties as assigned.