Product Administrator

• Mar 2017 - Present

Personal Assistant to Managing Director / Operations & Sales Co-Ordinator / Receptionist

• Jul 2016 - Oct 2016

Handle any client complaints Compile Executive reportsCompile budgets of projects. Determine revenue, cost and gross profit of financial years and compile files with supporting documents Manage the Vodacom account (Sim swops, cancellations, migrations, limits and itemized billing)Using of laptop, cell phones, printers and cameras to employeesUsing of uniforms, PPE and promotional hand-out items to employees Booking out firearms and ammunition for hunting tripsOrganize hunting trips Check all internal documentation before handing it to the Managing Director Assist Managing Director with travel arrangements Order and collect lunch for Managing Director Show less

Operations and Sales Coordinator

• Jun 2014 - Jun 2016

Operations CoordinatorAttend site meetings and take minutes during the meeting Booking of accommodation for Site Managers Compile project files Assist Site Managers with paperwork and any work-related problemsLiaise with clients on a daily bases and handle all client complaints Check documentation from Site Managers, before handing it to the Operations Director. Hand signed documentation to relevant departmentsSend SMS’s to clients to inform them that a team is on their way to site. Update production board a daily basis Schedule appointments for the Operations Director and book flights when necessaryFollow up on payments to Service Provides and IOU payment to Site Managers Inform client and Sales department when a new order has been received in the Production department Check the Webfleet report on a daily basis and complete NCR’s if necessary. Print speeding report on a weekly basis and hand to HR Manager Follow up on outstanding slips for IOU reconsTrack projects on a daily basis. Send updated report to management. Assist Health and Safety officers with Health and Safety documentation and compiling of filesAssist Operations Manager with claims and payments applications.Check Site Managers time sheets on a monthly basis and hand to relevant department Sales CoordinatorHandle any client complaints and request for repairs Attend meeting with new and existing clients Request prices for material for lining projects (When Sales representative is out of town) Complete budgets for lining projects (When Sales representative is out of town) Typing of all quotations and photo reportsCheck Sales representatives’ daily sales reportsUpdate Sales statistics on a weekly basis and send to relevant departmentsUpdate Sales representatives’ sales on a weekly basis Update Prospect list on a weekly basis Assist Sales Director with filing and general administration Follow up on new orders in the systemUpdate Quotation and Sales book on a daily basis Show less

Receptionist

• May 2014 - Jun 2014

General office administration Answering all client calls, emails and messages Assist HR Manager with filing and issuing employee contracts Booking of boardrooms for internal and external appointments Arrange refreshments for meetings with clientsCompile project files for the Production department Printing and binding of Battle plans and Logbooks Order stationary and office equipment Managing CleanersArrange for the post to be collected once a week. Sort all the post and place in each individual’s comms basket. Show less

Financial Advisor

• Jan 2013 - Feb 2014

Selling of Life Insurance and Medical aid Selling of Life Insurance and Medical aid

Personal assistant

• Aug 2010 - Dec 2012

Answer all client calls, emails and messages Phone leads received and provide daily feedback Schedule appointments Book accommodation and make travel arrangements Prepare client files and proposals File & archive all completed files Liaise with product providers and consultants Provide clients with statements and portfolio schedules Prepare client quotations for Medical, Life cover and investments Manage all exit documents for clients resigning or retiring Complete commission administration process within practice Show less

Secretary

• Nov 2009 - Apr 2010

Stock taking Compile quotations Invoicing Salaries of all employees Bookkeeping Stock taking Compile quotations Invoicing Salaries of all employees Bookkeeping

Secretary / Reception

• Feb 2008 - Oct 2009

Booking in cars Answer all incoming calls Compile quotations (Vantage) Invoicing, costings and wages Debt collecting Manage MIBCO pension fund, sick leave and holidays of all employees Check parts Filing Booking in cars Answer all incoming calls Compile quotations (Vantage) Invoicing, costings and wages Debt collecting Manage MIBCO pension fund, sick leave and holidays of all employees Check parts Filing