Experience

Premier Tech Systems and Automation

• Canada
• Automation Machinery Manufacturing
• 200 - 300 Employee

• Administrative Assistant to Operations

  • Feb 2021 - Present



Uni-Select Inc.

• Canada
• Wholesale
• 400 - 500 Employee

• Administrative Assistant to Vice President - Legal Dept

  • Oct 2019 - Jun 2020



Kronos Canada Inc.

• Varenne, QC

• Administrative Assistant

  • Apr 2019 - Sep 2019



Bombardier Transportation Canada Inc.

• 1101 Parent Street, St-Bruno, QC

• Executive Assistant

  • Sep 2016 - Sep 2017

  Executive Assistant to the Vice-President, Contracts & Legal Affairs (maternity leave replacement – 13 months) Assists the Vice-President, Contracts, Legal Affairs, Vice-President Health, Safety and Environment and contributes to the administrative efficiency of the function by performing executive assistant and administrative support duties.  Strictly monitor budget forecasts, budgeting and monitoring, and focuses attention on possible areas of vigilance. Track external consultant fees;  Prepare various documents (letters, memo, agenda, presentation) as well as the various communications of the department;  Maintain various contacts with departmental employees based in Canada, the United States, Brazil and Mexico;  Create requests for access to directories, software, etc., to ensure that employees have the right work tools;  Establish travel itineraries, make necessary reservations, prepares expense accounts and monitors their payment;  Track emails and schedule if necessary;  Respond to inquiries, schedules meetings, prepare necessary documentation and monitor follow-up actions;  Maintain the calendar of activities of the department. Show less



RONA

• Canada
• Retail
• 700 & Above Employee

• Assistant to Legal Services

  • Oct 2015 - Jun 2016

  Reporting to the Corporate Secretary, Chief Legal Services, responsible for providing high-level, confidential administrative support in the legal department including preparations for the Board of Directors meetings.  Coordinate the agenda and calendar for the Corporate Secretary, Chief Legal Services and ensure awareness, schedule appointments and meetings with team members;  Plan, organize and coordinate meetings of the Board of Directors and its committees; prepare and integrate necessary documents for all meetings (Board of Directors, committees) via Outlook invitations, conference calls and meetings; ensure all documents are inserted on Diligent system (agenda, minutes, reports, presentations);  Keep the book of minutes up to date;  Manage the departments’ timesheets in Kronos, manage the expense reports and invoices in Oracle;  Ensure physical and electronic filing, as well as filing system organization;  Accomplish all other administrative tasks such as photocopy, scanning, emails in a timely manner. Show less



Patrick Colin Consultant Inc.

• St-Bruno

• Executive Assistant

  • Jun 2012 - Jun 2015

  Reporting to the President, responsible for providing high-level, confidential administrative support in the clinical research field. - Coordinate travel arrangements including flights, hotel and car reservations, and prepare an - itinerary. - Coordinate scientific-medical events organization in North America - Coordinate the agenda and calendar - Maintain all forms and documents, including consent forms and master subject logs. File all appropriate correspondence. - Assure full compliance with pharmaceutical regulations and drug development practices - Develop and maintain well organized filing system that permits easy reference and rapid retrieval of information. - Special organizational and research projects as directed - Conduct internet research and compile data as required - Manage the electronic reference library Endnotes - Responsible for the expense reports and other financial documents Show less



Agropur/Division Natrel

• Executive Assistant, Marketing Department

  • Feb 2012 - Jul 2012

  - Manage the Vice-President Marketing’s appointment book, screen calls and emails keep up to date filing system - Coordinate the Marketing staff’s travel arrangements and plan departmental activities - Fill out attendance reports, keep vacation schedule up to date, and forward time sheets to Payroll at Head Office - Coordinate team meetings (St-Laurent, Longueuil, Markham and Victoria) - Send orders of the day and minutes of meetings - Draft order forms, code invoices and forward to Accounting - Translate and edit internal and external documents Show less



Aptalis (Formerly known as Axcan Pharma Inc.)

• Administrative Assistant

  • 2001 - 2011

  Reporting and assisting the Director of Pharmacovigilance in all aspects of administration including the submission of case reports and PSURs to MHPD, FDA and EMA. Also working for the Director of Clinical Quality Assurance and 13 other professionals. - Prepare and enter Confidential Agreements and work orders in SAP - Work with SAP in order to establish new vendors, enter budget codes, contract data and invoices - Coordinate with the Legal Department to obtain Confidentiality Agreements, Consulting Service Agreements, edit contracts and ensure follow-up with investigators and external experts from the Legal Department - Ensure follow-up of purchase orders and service receptions - Participate in the budget process and monitor budget - Prepare the quarterly reports for different partners - Work in Argus (database) to do the booking and submission section, log dates of submission, update the PV files (logs and tracking forms) - Set-up internal and client meetings and round tables, including booking boardrooms and lunches - Coordinate the agenda for my immediate superior of the Pharmacovigilance Department - Take minutes of PVMT (Pharmacovigilance Monthly Meeting) and SQCM (Safety, Quality Committee Meeting) - Responsible for expense and AMEX reports for the Pharmacovigilance team - Coordinate travel arrangements - Assist in Pharmacovigilance trainings and webinars Show less



Quantum Management Services Ltd.

• Canada
• Staffing and Recruiting
• 100 - 200 Employee

• Administrative Assistant

  • 2000 - 2001

  Worked by contract at Bombardier Capital, Acier Leroux, Natrel, Honda Canada, Natural Canadian Resources, CSC, Système d’alarme Kantec. Worked by contract at Bombardier Capital, Acier Leroux, Natrel, Honda Canada, Natural Canadian Resources, CSC, Système d’alarme Kantec.



ConjuChem

• Biotechnology Research
• 1 - 100 Employee

• Administrative Assistant

  • 1999 - 2000

   Assist the scientists in their Internet Medical Research.  Manage the scientific library and the filing system.  Coordinate itineraries.  Responsible for agenda for conference meeting  Prepare PowerPoint presentations.  Maintain and update the legal documents.  Assist the scientists in their Internet Medical Research.  Manage the scientific library and the filing system.  Coordinate itineraries.  Responsible for agenda for conference meeting  Prepare PowerPoint presentations.  Maintain and update the legal documents.