Experience

Pwani University

• Pharmaceutical Manufacturing
• 200 - 300 Employee

• • Oct 2017 - Present

  Responsibilities• Preparing Budget and Procurement plans for the office.• Developing of quality objectives and work plans for the Administration, Finance and Planning Division• Monitoring and Evaluation of the Quality Objectives in the AFP Divison• Ensuring compliance to the University Budget and Procurement plan when approving procurement and financial related requisitions. • Carrying out research on different areas of interest as assigned by my supervisor.• Drafting of the University Performance Contract.• Developing of periodic Performance Contracting reports.• Developing of various statutory reports periodically e.g. the complaints reports and the EACC reports.• Assisting with management of the University complaints desk.• Preparing periodic (quarterly and annual) cost benefit analysis reports for the University Income Generating units.• Development, review and alignment of policies that govern operations in the Administration, Finance and Planning division. • Providing secretariat to the Management Board.• Making follow up on action points for my supervisor after the meetings.• Providing secretariat services at meetings Chaired by the DVC (AF&P) and other meetings as need arises e.g. section meetings• Ensuring ISO compliance in the office of the DVC (AF&P) and the entire Administration, Finance and Planning Division. Served as internal ISO 9001:2015 ISO Auditor.• Preparing of briefs on subjects of interest as directed by the DVC (AF&P).• Managing of petty cash for monthly supply of airtime to all the secretaries and drivers in the University.• Maintaining and updating of inventory in the office of the DVC (AF&P).• Drafting of official communication, both internal and external for the DVC’s signature. Show less

• • Oct 2013 - Present

  Offering secretariat services to MB and other meetings chaired by my supervisorPreparing of performance contracting documents, quarterly and annual reports.Responding to routine office correspondencePreparing briefs on different issues of interestDevelopment and review of policiesPerforming internal QMS auditsMaking followup on issues as directed by my supervisorHandling of guestsData EntryAny other administrative duty as may be assigned from time to time by my supervisor.Preparing documentation in response to ministry correspondence Show less

• • Oct 2013 - Present

• • Oct 2013 - Present

• • Feb 2010 - Sep 2013

  • • Managing the Supervisors Diary• Arranging meetings• Offering secretarial support to the HR section which involve, preparation of appointment letters for new employees, summarizing and short listing of job applicants, handling staff medical cover issues, handling leave and permission to be away issues, handling staff separation issues, induction of new employees, preparation of briefs pertaining to different staff issues, and any other duties as may be assigned by the supervisor.• Attending to office visitors• Managing e-office• Handling all incoming and outgoing calls • Handling documents, both of internal and external origin• Filing, Photocopying, scanning, emailing and faxing of office documents• Handling personnel records• Replying to routine office correspondence• Arranging for meetings• General office administration and handling of office petty cash• Booking of hotels for meetings and booking of flights• Any other duty as may be assigned by the Supervisor Show less



Kenyatta University

• Secretary

  • May 2007 - Jan 2010