Experience

VIAS3D

• United States
• IT Services and IT Consulting
• 1 - 100 Employee

• Accounting Specialist

  • Jan 2022 - Present

  Lead accounting specialist overseeing daily billing and collections for North America. Ensure accuracy of bank transactions and maintain up-to-date accounts. Prepare and present weekly and monthly reports on collections targets. Process invoices accurately and eliminate billing discrepancies. Maintain customer profiles in ZohoBooks and submit invoices through vendor portals. Cultivate key relationships with customers to meet their needs. Attend weekly meetings with the Accounting Manager to discuss high-priority items and complex collections cases. Show less



ConvergePoint

• Software Development
• 1 - 100 Employee

• Executive Assistant

  • May 2021 - Nov 2021

  Prepare weekly, monthly, quarterly, and yearly reports for multiple divisions with data from Harvest, Clockify, Zendesk, Salesforce and Applicant Pro. Maintain up to date Customer profiles in Salesforce and assign daily leads to sales team from Salesforce platform Generate Quotes and Invoices via Xero and follow up on pending invoice payments. Submitting invoices through vendor portals as required for Federal agencies. Generate marketing emails and Social Media posts through HubSpot and YouTube Audited all contracts and billing for current customers to verify contracts were up to date and that billing matched contract terms. Flagging outdated contracts for renegotiation with new T&Cs. Attend weekly meeting with Support and Development teams to address customer needs Worked with outsourced designer to generate custom logos with our slogan for company branding to be used on marketing materials Updated Dun and Bradstreet, SAM and Cage Records for Federal contracts Assisted with getting new Workers Comp and Cyber Liability policies as well as leading contact for audit process Assisted with recruiting for new roles within the company and successfully brought a full-time recruiter on board Show less



Rubicon Oilfield International

• United States
• Oil and Gas
• 1 - 100 Employee

• Administrative Assistant

  • Apr 2019 - May 2020

  Supported Operations Manager in daily tasks to ensure repair shop operations run smoothly. Processed purchase orders for supplies and equipment for the shop. Processed all billing for four major product lines in the US for Motors, Reamers, Resonators and SwivelMasters in Microsoft Dynamics AX. Submitted customer tickets/invoices to Open Ticket/Open Invoice and Ariba. Maintained active and up to date asset inventory. Maintained up to date confidential customer pricing. Prepared weekly reports on revenue and tool usage analytics. Maintained shop Security Camera system and badge access system. Coded and submitted vendor invoices to the Accounts Payable department. Show less



Anchor USA

• Houston, Texas Area

• Office Administrator

  • Jan 2015 - Apr 2019

  Provided Support to Regional Manager/Area Operations Manager. Prepared preliminary invoices and resolve discrepancies between field engineers and warehouse accounting. Reviewed accounts payable invoices prior to management approval and submit to accounts payable team. Maintained copies of engineer’s daily well reports. Prepared weekly report on regional drilling activities. Prepared monthly report on regional Fleet fuel and maintenance activities. Maintained up to date customer pricing. Answered Phones, distributed mail, stocked copiers, other duties as needed. Ordered supplies/equipment for office and field engineers as needed. Show less



The University of Texas Health Science Center at Houston (UTHealth Houston)

• United States
• Hospitals and Health Care
• 700 & Above Employee

• Executive Assistant

  • Jul 2013 - Dec 2014

  Executive Assistant to the Division of Neonatology. Assisted with day to day operations of the division. Maintained calendars, screened and routed calls, sorted mail, ordered office supplies, maintained supply inventory, maintained pagers. Updated division website in WordPress. Maintained schedule in Amion Physician Scheduling application, Excel schedule, and distributed monthly schedule. Utilized PeopleSoft Financial software to maintain accuracy of division accounting and budget. Processed check request for vendors and reimbursements. Reconciled Procurement card. Time Approver, verified time and leave request, approved submitted time after reviewing for accuracy. Show less



Baylor College of Medicine

• United States
• Higher Education
• 700 & Above Employee

• Administrative Support Coordinator II

  • Sep 2008 - Jul 2013

  Administrative Assistant to the Medical Director of the Newborn Center at Texas Children's Hospital and 5 other Baylor Faculty/Physicians. Provided back up support to the Chief of Neonatology. Managed Calendar appointments, screened and routed phone calls, sorted mail, maintained office supplies. Made travel arrangements and processed reimbursements. Assisted with preparation of grant applications. Managed pagers provided to the section. Used SAP to run grant management reports and process check requests. Show less



Mirus IT Solutions

• United Kingdom
• Information Technology & Services
• 1 - 100 Employee

• Intern

  • Jul 2008 - Aug 2008

  Researched leaders in the restaurant industry and contacts. Researched leaders in the restaurant industry and contacts.