Payroll Manager

• Oct 2020 - Present

Administrative Specialist

• Jan 2015 - Oct 2020

• Prepare and proofread invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. Consistently complete tasks prior to deadlines. • Primary point of contact and liaison between clients, employees, vendors and the CEO, addressing inquires and resolving concerns. Reduced call volume for CEO by 50%. • Analyze internal processes and recommend and implement procedural or policy changes to improve operations. Decreased overhead costs by 10% while increasing quality of work. • Strategically organize meetings, plan company events, and coordinate travel. • Execute processing of vendor contracts and implemented a standardized process, reducing contract discrepancies by 80% • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, and employee leaves of absence. Institute revised filing system to improve organization and maintain strict confidentiality. Show less

Office Manager

• Aug 2007 - Dec 2014

• Created, proofread, and submitted weekly invoices to major customers (Wal-Mart, McKesson, Cardinal, Amazon, Fuji) using Quickbooks, MS Excel and internal software. • Received new hire paperwork, submitted background checks, input employee data into payroll and internal database, and maintained accurate records of more than 500 employees and independent contractors. Streamlined process to increase efficiency by 60%. • Performed regular audits of vendor invoices and driver/employee compensation, resulting in promotion for reducing the company costs by $1 million in six months. • Processed payroll using both Paychex and ADP for fifteen hub locations, including managers and over 400 drivers. • Provided routine data analysis of office expenses, cost per delivery, fuel usage, route time, and mileage, resulting in 30% annual savings. • Orchestrated the move of multiple hub and office locations. Set up, monitored, and maintained all utility service accounts for each workplace. Show less

Pilot

• Jan 2007 - Aug 2007