Haseeb Ahsan Shah
Administrative Assistant at Wellube- Claim this Profile
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English -
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Urdu -
Topline Score
Bio
Credentials
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Training course ISO 9001:2015 ISO 14001:2015 & OHSAS 18001:2007
IntertekDec, 2016- Nov, 2024 -
Fire Fighting & Safety Protection
-Nov, 2016- Nov, 2024 -
SOLIDWORKS 3D
CADD Center Dubai UAE
Experience
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Wellube
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United Arab Emirates
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Oil and Gas
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1 - 100 Employee
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Administrative Assistant
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Jul 2018 - Present
Microsoft Dynamics 365:- Registering new customer, customer inquiries by creating new opportunity in system, Creating new projects, Preparing the quotations in system, Creating Service orders, Creating Sales Order, Packing Slips, Performing mobilization/demobilization of rental equipment in system, generating rental DN, creating purchase orders, GRN of purchase orders, creating purchase requisitions, preparing transfer orders, creating items codes, preparing project invoices, Sales Invoices, creating credit notes if require, Workers timesheets entries and posting, creating travel & expense claims in system, General Administration Duties:- Organize and maintain filing and documentation system. Monthly Invoices reports etc. Procure office supplies including stationeries, equipment, pantry inventory and etc. Other administrative and adhoc duties as assigned by manager. Show less
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Intercoil International LLC
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United Arab Emirates
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Furniture and Home Furnishings Manufacturing
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1 - 100 Employee
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Administrative Assistant (Operations)
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Dec 2012 - Jul 2018
• Assist in the supervision and development of all personnel and functions of the department. • Ensure that staff and contractor are performing work efficiently and with productivity improvement(s). • Support a comprehensive Safety Program in accordance with Company policies and procedures, governmental guidelines and regulations • Ordered and distributed office supplies while adhering to a fixed office budget. • Prepares written material (e.g. correspondence, reports, estimates, schedules, spreadsheets, requisitions, electronic mail) for the purpose of maintaining records and conveying information. • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation. • Answered and managed incoming and outgoing calls while recording accurate messages. • Obtained signatures for financial documents and internal and external invoices. • Coordinated meetings, including schedules and information preparation and distribution. • Created detailed expense reports and requests for capital expenditures. • Assists maintenance staff in performing maintenance, repairs, and operations of machines, equipment, and systems for the purpose of machines preservation and providing a safe and functional environment. • Coordinates OH&S training within the department • Managed office supplies, vendors, organization and upkeep Show less
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Interwood Mobel Pvt. Ltd.
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Islamabad
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Admin Officer
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Oct 2011 - Nov 2012
• Maintained computer and physical filing systems. • Prepared vendor invoices and processed incoming payments. • Received, screened and routed incoming calls. • Provided complete meeting support including preparing materials and taking notes. • Sourced vendors for special project needs and negotiated contracts. • Created reports and presentations. • Handled all incoming business and client requests for information. • Greeted customers and visitors in-person and via telephone calls. • Oversee inventory activities, including materials monitoring, ordering or requisition, and supply stocking or re-stocking. • Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities and communicate management instruction. • Answered inquiries and addressed, resolved or escalated issues to management personnel to ensure client satisfaction. • Kept reception area clean and neat to give visitors a positive impression of the company. • Provided clerical support to company employees, including copying, faxing and file management. • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions Show less
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Syeds Consultancy Services
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Islamabad
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Finance Assistant
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Jan 2009 - Aug 2011
• Maintains department financial records; maintains and reconciles account ledgers; processes transaction corrections; prepares documentation for payment; responsible for departmental accounts payable Bank accounts handling, deposits & withdrawals. • Prepares internal department financial reimbursements, i.e., direct payments vouchers, purchase orders, travel reimbursements; Coordinates billing with other vendors and divisions; maintains records and follow-up. • Compiled financial reports pertaining to cash receipts, expenditures and profit and loss. • Any other duties that may be deemed appropriate to this role Show less
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Education
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2008 - 2010
Hazara University
Bachelor of Commerce - BCom, Commerce
Community
