Experience

Qube International

• Singapore
• Transportation, Logistics, Supply Chain and Storage
• 1 - 100 Employee

• Office administrative assistant and receptionist

  • Dec 2020 - Present

  • Ensure to adhere to Administration and Reception requirements on a daily basis. • Work as Receptionist in Singapore head office. • Organise and coordinates meetings calendar schedules • Collection and collating of documents from all site locations • Attends and liaised with clients and vendor queries to ensure safely and timely execution of job as directed by Managers • Ensure appropriate communication of standards, expectations and procedures to the operational team. • Maintain filling needs of the department and other departemnts as required by Administration and HR Manager • Support the Administration Manager for all admin related activities i.e. handling visitors on site, processing office purchases, induction of new starters, issuance of site passes, organise meeting, team events and travel arrangements, etc. • Any other adhocs needed to support the operational team. Show less



Straits Bunkering Pte Ltd

• Receptionist

  • Mar 2019 - Jun 2020

  • Ensuring that all visitors all employees adhere to the safe entry regulations and temperature taking • Managing the Front Desk, such as answering incoming calls, taking messages, and re-directing calls as required including greeting clients and guests, prepare drinks orders. • Checking and ensuring meeting room is clean for the next user. • Handle all incoming and outgoing mails, sorting and distributing documents, • Arrange for mails despatch local and overseas courier services (Fedex/DHL) and collection of mails from the letterbox. • Manage pantry supplies, office supplies, and stationery including keeping stock of inventory and all office equipment supplies. • Updating contact list update to all staff. • Provide administrative support to Admin department assist in Sales Confirmations / Invoice / DO. • Assist accounts department to do scanning and photocopy for invoices for audit and bank-in cheque. Show less



Ocean Network Express

• Singapore
• Transportation, Logistics, Supply Chain and Storage
• 700 & Above Employee

• Receptionist

  • Jan 2018 - Mar 2018

  • Managing the Front Desk, including meeting and greeting clients and g guests, preparing boardroom and video conferencing facilities, take and prepare drinks orders; • New staff onboarding (basic duties such as preparing access cards, set up a workstation for new hires • Responsible for all office and equipment supplies and services • Provide administrative support to managers including responding to emails and scheduling • Maintain proper filing systems and General administrative and clerical supports. Show less



Borrelli Walsh Pte Ltd

• Administrative Assistant

  • Dec 2016 - Aug 2017

  • Secretarial support to directors • Managing the Front Desk, greeting clients and guests, prepare coffee/tea for guests • Meeting set up for video conferencing facilities and ensuring meeting room is clean for the next user • Handle all incoming and outgoing mails, documents, parcels with the courier services (Fedex/DHL) for oversea or post services local courier (Sing post/OCS). • Arranging travel and accommodation including claims. • Providing personal assistant to Managing Directors including diary management, extensive travel arrangements, visa applications and provide assistances with family and household matters; • Responsible for all office and equipment supplies and services • Replenish and order stationeries, pantry item. • Database entry of telephone list and other administrative duties as assigned company Name cards printing, Letterhead printing and envelopes printing. • Worked with multiple vendors to provide the best support to the company e.g. Airline, hotels, food caterer, renovation contractor, etc. • Assist with ad hoc projects and company events. • Maintain proper filing systems and General administrative supports including responding to e-mails. Show less



Marlin Offshore Pte Ltd

• Administrative Assistant

  • Jan 2012 - Jan 2014

  • Secretarial support directly to director such as Travel flight, Bookings hotels accommodations and conference meeting. • Answer telephone, screen and direct calls and take relay messages. • Attend and greet to visitors/guest persons entering office. • Direct persons to correct department/personnel in charge. • Receive and sort mail deliveries and keep track of postage stamps replenish when needed • Handle all incoming and outgoing mails, documents, parcels • with the courier services (Fedex/DHL) for oversea or post services local courier (Sing post/OCS). • Ensures knowledge of staff movements in and out of organization • Help with taxi booking for guests. • Oversee the cleanliness maintain the reception area, meeting rooms & orderly of the office premises • Purchasing and Replenish office supplies, equipment, furniture and maintaining proper stock levels. • Liaise with the building management such as aircon servicing, light bulb, office doors faulty. • Overseeing the maintenance of office facilities photocopier servicing and equipment. • Database entry of telephone list and other administrative duties as assigned Name cards • Assist in ad hoc admin duties such as vetting of claims expenses. • Maintain proper filing systems and General administrative and clerical supports.​ Show less