Senior Payroll & Benefits Specialist, Americas

• Mar 2022 - Present

Process bi-weekly and semi-monthly payroll for multiple states ensuring accuracy of deductions, timekeeping, corrections, adjustments, final pay that is consistent with federal/state wage and hour laws with Namely. Run Off Cycle payrolls. Processing semi-monthly payroll for Canada. Maintain data integrity by inputting and processing new hires, terminations, employee data changes, and benefit deductions. Process and report/file all quarterly and annual payroll taxes notices. Manage audits (year-end external audit payroll requests/401k audit) and manage 5500 review and ensure timely filing Maintain Child Support Withholdings, National Medical Support order and garnishments. Administration to 401K, Cobra, Audits and open enrollment for health insurance benefits. Create, review, and provide reports to stakeholders as requested; provide pay-related documents including statements and verifications as needed Prepare / distribute annual reports; EEO-1, 1095 B/C forms, W2’s Maintain employee records of sick leave, short-term disability (STD), Family and Medical Leave Act (FMLA) records, and miscellaneous other records Provide benefits administration (group benefits, GTL/HSA/FSA/401K) including responding to team member questions, claims issues, new hire enrollment, mid-year status changes, terminations, leave payments, and annual open enrollment. Responsible for monthly reconciliation of the benefit carrier invoices, audit monthly benefit invoices and approve the payment, conduct regular audits to ensure accuracy in enrollments Manage team member leave of absences; provide required notices, ensure submittal of supporting paperwork, track leave time, communication to team members, and follow-up on benefit payment; ensuring compliance with all federal, state, and local regulations. Show less

Senior Payroll & Benefits Specialist

• Aug 2014 - Oct 2021

Processed and transmitted payroll for 50-100 employees, in multiple states, semi-monthly basis, employees paid include salary, hourly, bonus and commissioned. Off Cycle payrolls. Inputted all information for electronic pay methods, tax withholdings, advances, garnishments, other deductions, new state set up and maintain PTO/Sick accruals. Processed new hires, rehires, terms and transfer of employees, to include employee paperwork, criminal background checks, E-Verify and Workers Comp. Ensured accurate compliance by maintaining knowledge in federal, state and local payroll administration laws, and regulations. Maintained Child Support Withholdings, National Medical Support order and garnishments. Administration to 401K, Cobra, Audits and open enrollment for health insurance benefits. Prepared monthly/quarterly/yearly reports for Payroll, L&I, 401K and insurance. Identify, recommend and implement process improvements that result in improved efficiency and effectiveness for all parties involved. Processed employment-based immigration process for non-US Citizen Employees (H1Bs, OPT Stem, EAD, TN and Permanent Residency visa) and work closely with USCIS laws and immigration attorney. Yearly Afford Care Act Reporting. (ACA-1095C) and year end W2 processing. Accomplishments of Integrated Paychex to ADP system for Payroll, 401K and Time/Attendance system and creating new office policies. Show less

Lead, Payroll & Benefits

• Sep 2013 - May 2014

Processed bi-weekly payroll/expenses using ADP/SAP for 300 employees Time Sheet and Expense Computations. Managed all new hires, terminations, and address daily general HR matters. Administered the company’s benefit plan, set up benefits in payroll and admin the 401K. Managed Cobra terminations. Verified background checks on new hires before start date. Maintained the cell phones for all employees using Mobility Central. Processed bi-weekly payroll/expenses using ADP/SAP for 300 employees Time Sheet and Expense Computations. Managed all new hires, terminations, and address daily general HR matters. Administered the company’s benefit plan, set up benefits in payroll and admin the 401K. Managed Cobra terminations. Verified background checks on new hires before start date. Maintained the cell phones for all employees using Mobility Central.

Payroll Specialist

• Jul 2012 - May 2013

Processed semi-monthly payroll on ADP-PCPW/Pay Force for 2000 employees Managed hourly timecards on ADP-EZ Labor. Maintained new hires, terminations, W-4s, Bonus, commissions and set up new states. Worked closely with HR regarding benefits and deductions. Handled semi-monthly garnishments and manual checks. Ingrate ADP PCPW to ADP PayForce system for Payroll. Processed semi-monthly payroll on ADP-PCPW/Pay Force for 2000 employees Managed hourly timecards on ADP-EZ Labor. Maintained new hires, terminations, W-4s, Bonus, commissions and set up new states. Worked closely with HR regarding benefits and deductions. Handled semi-monthly garnishments and manual checks. Ingrate ADP PCPW to ADP PayForce system for Payroll.

Payroll Specialist

• Nov 1998 - Jul 2011

Ensured accuracy of semi-monthly/bi-weekly multi-state payrolls for approximately 800 employees using the ADP/PCPW payroll system. Integrated the implementation of the auto download system conversion from manual entry for the payroll process. Payroll production included processing new hire paperwork, terminations, W-4s, direct deposit and time sheets. Reconciled G/L journal entries after each payroll. Managed garnishments and employee verifications, government surveys, worker’s compensation, L & I and EDD requests. Registered quarterly and statistical reports. Balanced 401K contributions and transmitted reports to administrator. Generated out of sequence manual payroll checks and worked closely with Human Resources to expedite payroll deadlines. Entrusted with the internal/external 401K/payroll audits. Processed yearend W-2s. Issued Expense Reimbursements for employees. Show less

Payroll/Benefits Administrator

• Apr 1997 - Oct 1998