Hailey Guo

Internship Coordinator at Kyoto University of Advanced Science
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Contact Information
us****@****om
(386) 825-5501
Location
JP
Languages
  • Japanese Professional working proficiency
  • English Native or bilingual proficiency
  • Chinese (Mandarin) Limited working proficiency
Skills

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Credentials

  • Enrolled barrister and solicitor of the High Court of New Zealand
    New Zealand Law Society
    Feb, 2018
    - Oct, 2024
  • Japanese-Language Proficiency Test N１
    The Japan Foundation

Experience

  • Kyoto University of Advanced Science
    • Japan
    • Higher Education
    • 1 - 100 Employee
    • Internship Coordinator
      • Sep 2020 - Present

      - Planning and delivering domestic and overseas internship programmes. - Liaising with both English and Japanese-speaking partners to establish new internship opportunities. - Organising and facilitating guest speaker and internationally-focused events. - Producing marketing materials to promote internship programmes and events to students and placement organisations. - Collaborating with academic departments on coursework and credit allocation. Key achievements: - Expanded partner organisations for overseas internships by more than 40% in first year through programme creation in two new destination countries (New Zealand and Australia). - Collaborated with team members to attract more than 400 applicants (approx. 10% of eligible population) and personally mentored 12 successful participants. - Introduced digital tools for efficient creation of quality marketing materials in new visual mediums such as video.

  • Japan Exchange and Teaching Program(me) (JET)
    • International Affairs
    • 700 & Above Employee
    • Coordinator For International Relations
      • Aug 2018 - Aug 2020

      HR and intercultural support for JET Programme ALTs employed by the Hamamatsu City Board of Education: - Administering payroll and leave, including filling in Japanese employment-related paperwork on behalf of foreign employees. - Coordinating staff placement and providing all-round support for issues faced within and outside of the workplace as a city advisor (health, housing, visa applications, taxes etc.). - Observing work performance, supplying feedback, providing language support during biannual performance review meetings and drafting reference letters. - Planning and facilitation of city orientation and monthly training seminars, as well as the annual prefectural skills development conference as a member of the committee. - General translation and interpretation for occasions such as mayor greetings. Key achievements: - Implemented a new working from home system as a countermeasure against the coronavirus pandemic. - Created a comprehensive ALT Leaver's Guide to facilitate smoother offboarding and boost employee self-sufficiency. - Introduced the provision of translated copies of biannual employee evaluation reports to cultivate self-awareness and enhance work performance.

  • New Zealand Language Centres (NZLC) Ltd
    • New Zealand
    • Education Administration Programs
    • 1 - 100 Employee
    • Accommodation and Group Study Tours Assistant
      • Feb 2018 - Aug 2018

      Accommodation Assistant: - Assisting with the arrangement of accommodation for incoming students and conducting weekly homestay orientations. - Analysing student feedback and responding with appropriate support to lift satisfaction levels. - Creating documents for placement coordination and greeting host families upon pick-up. - Scheduling weekly homestay fee payments for the accounts department. - Police vetting host families and new staff. Group Study Tours Assistant: - Assisting with the creation, sales and delivery of group study tours packages. - Liaising with education and travel agencies to provide quotes to prospective clients. - Connecting with vendors to arrange bookings and transportation for off-site tour activities. - Acting as the group coordinator for off-site tour activities and handling changing circumstances with flexibility. - Assisting with the organisation and implementation of farewell events for up to 100+ participants. - General translation and interpretation (English ↔ Japanese, English ↔ Mandarin Chinese)

  • Haraguchi International Law Office
    • Japan
    • Legal Services
    • 1 - 100 Employee
    • Freelance Proofreader (Remote)
      • Jan 2017 - Mar 2017

      Freelance proofreading and translation (Japanese → English) of legal documentation, including contracts and correspondence with clients.

    • Intern
      • Dec 2016 - Dec 2016

      - Proofreading and translation of legal documentation (Japanese → English)- Client interpretation (English ↔ Japanese)- Minute-taking- English instruction for employees

Education

  • The University of Auckland
    Bachelor of Arts and Bachelor of Laws (BA/LLB), Law, Japanese, English Literature
    2012 - 2017
  • Institute of Professional Legal Studies
    Certificate of Professional Legal Studies
    2017 - 2017
  • Kyoto University
    Kyoto University International Education Programme (KUINEP), Faculty of Letters
    2014 - 2015
  • Macleans College
    2007 - 2011

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