Administrative Technician

• Dec 2016 - Present

Procurement Contracts Coordinator and Administrative Assistant

• Jul 2016 - Dec 2016

Contracts Management Contract monthly reporting for the Finance Dpt Procurement reporting on Significant Contracts Procurement SOP Procedures and internal training Contract Management knowledge transfer with a subsidiary in Mexico with live and distance learning Contracts Management Contract monthly reporting for the Finance Dpt Procurement reporting on Significant Contracts Procurement SOP Procedures and internal training Contract Management knowledge transfer with a subsidiary in Mexico with live and distance learning

Volunteer

• 2016 - 2016

Estate Manager

• Aug 2012 - Dec 2015

Running on a daily basis the estate in: - Being the main point of contact within the family and external parties - Dealing with Tenants and Estate Agency - Organising meetings with family members to discuss priorities and getting approval - Dealing with third parties, companies for the maintenance of the estate, getting quotes, making decisions in the best interests of family members - Maintenance of the property (buildings and grounds) - Promoting the sale of the estate on French and English websites, organising visits - Daily basis administrative correspondences with the Tax Office, Insurance Broker, Notary, Utilities - Accounts Management Show less

Training Coordinator

• Jan 2007 - Apr 2010

Reporting to the Operations Support Manager, provides support for courses logistics both in Montreal and around the world (North America, Latin America, Africa, Europe, Middle East, and Asia). Ensures that all steps are initiated, prepares all documentation, and communicates with all parties.- Organised 15 classrooms and approximately 8 courses abroad per month compared to original schedule but with also provision of last minute requests from clients.- Cross-charged all costs incurred in SABA system for courses and TOPMAN financial system.- Prepared Contract Clearance Form internally and contracts (In-Company/Regional, Training Service/Master Training Agreements) for Montreal and also for Product Managers based in Geneva’s office. - Involved in project which was the recruitment of new instructors for the local Training Centres (Europe, Middle East and Asia).- Ensured that certificates and diplomas were printed and delivered to all participants in reward of courses taken (Airline, Safety, Airline Marketing, Airport, Security, and Civil Aviation). IATA Operations and Safety Audit (IOSA) certificates issuance for Safety, Operations and Infrastructure Division, Miami’s office courses evaluations.Trained on SAP Financial system. Show less

Administrative Assistant to Consulting and SO&I Division

• Feb 2006 - Jan 2007

Providing administrative support to the Consulting and Safety Team and its 3 Directors from daily basis tasks, emails, mail, expenses account, comprehensive travel arrangements, invoices, preparation of proposals to potential clients.- Diary management.- Preparation of correspondences.- Transmitted and supported in the management of requests which were related to airline/passenger growth at airport, airport expansion (terminal and runways), civil aviation standardisation (safety and security).- Translated for the team into French proposals and contracts designated to France and North Africa market. - Organised the collation of information from different departments (Task Force, Managers, Assistant Directors and Directors) to prepare presentation for annual meetings and events (twice a year). - Redesigned the filing system for the Safety Dpt in a comprehensive, logical and automated fashion for a better access of information. Show less

Personal/Executive Assistant

• Apr 2000 - Sep 2005

Reporting to the CEO, Finance Director, and Senior Vice-President Operations Support, assists the Executive Team in the performance of their functions. - Diary management. - Coordinated comprehensive travel arrangements (over 100 per annum) in the UK and abroad and made reservations for company officers. - Organised meetings, videoconferences and conference calls with multicultural parties (France, UK, sisters companies in Europe and around the world). - Completed correspondences and oral and written translations in English, French and Spanish. - Ongoing liaison with employees at all levels in the French parent and German sister companies. - Ensured follow-up on contracts and legal documents signature (Head Office UK, Parent Company France and sisters companies). - Prepared and was responsible for completion of board minutes, AGMs and Memorandum of Understandings. - Re-organised the filing system by centralising, optimising and creating an electronic version of main documents. - Assisted the Finance team with the collation of information and coding invoices, follow up on invoicing and overdue accounts. - Assisted the Finance Director with the implementation of insurance cover for fleet at airports, which included ensuring that airports correctly completed the 100-page questionnaire assessing their fixed assets. Show less