Experience

Plymouth High School
• United States
• 1 - 100 Employee
• Administrative Assistant

  • Dec 2019 - Present

Waupun School District
• United States
• Education Administration Programs
• 1 - 100 Employee
• Administrative Assistant to the District Administrator

  • Aug 2018 - Dec 2019


School District of Oakfield

• United States
• Medical Practices
• 1 - 100 Employee

• Full-time District Administrative Assistant

  • Jun 2016 - Dec 2019

  • Executive assistant to the District Administrator; prepare and present for Board meetings• Liaison and support as needed for Elementary and Middle/High School Principals• Translate Spanish between district, teachers, and families• Go-to person for District Administration office; back-up to Elementary School secretary• Manage Elementary Checkbook, facilitate teacher budget information; create reports• Responsible for NEOLA policy updates• Manage district marketing and social media; review grammar/proofreading of communications• Manage Aesop Substitute software• Assist and support teachers, staff, parents, students, and community/School Board leaders Show less

• Part-time Accounts Payable Coordinator

  • Jul 2018 - Aug 2018

• Part-time Elementary Secretary & Volunteer

  • Aug 2014 - May 2016

  Promoted to Executive District Administrative Assistant and School Board Secretary

• Receptionist & Aide Substitute, Volunteer

  • Sep 2013 - Sep 2014

  Fill in as Substitute for Receptionist & Class Aide positions as needed Volunteer daily in class, library, Spanish translation as needed.



Excel Engineering Inc.

• United States

• Administrative Assistant

  • Oct 2011 - Jul 2013

  • Responsible for contract language and project documents in Food Process division. • Reviewed grammar/proofreading of policies, procedures, technical proposals, contracts, change orders, marketing brochures, calculations, and process drawings. Created procedures as needed. • Managed client interactions in person and via technology • Coordinated travel, passport application and renewal for project managers and other staff • Company event planner • Support Light Gauge Steel Framing and Process Groups with contracts, change orders, electronic data retrieval and upload • Back-up to Receptionist and other Project Assistants as needed Show less



Home Instead Senior Care Fond du Lac WI

• CAREGiver

  • Aug 2011 - Oct 2011

  Provided our Seniors with extraordinary home care and elderly companionship. Provided our Seniors with extraordinary home care and elderly companionship.



J. F. Ahern Co. Pipe Fabrication Division

• Office Manager

  • Jan 2004 - Nov 2010

  Ahern contacted me again for Secretary maternity leave. After 3 months, I was promoted to Operations Coordinator role, then grew into newly created Office Manager role: • Worked with Operations Manager to develop, manage, lead division operations team; ensured goals met or beneficially exceeded corporate guidelines • Analyzed financials and efficiencies; prepared monthly and weekly reports for Operations Manager that were presented to Management Committee by the Executive Vice President • Reported and made executable recommendations in bi-monthly manager’s meetings • Effectively worked with Sales/Estimating for project turnover; estimated and obtained pricing for projects; ensured appropriate language in subcontracts, vendor/supplier terms and conditions • Ensured contract documents were reviewed and adhered to, including bonding and insurance, from project start to finish, and results of repeated Raving Fan customers • District project billing in accordance with State, contract requirements; coordinated billings • Maintained logs that captured success or failure measurements; monthly meeting to train all • Excellent experience in managing, developing, and implementing a variety of corporate programs, including those that must comply with corporate, state, or national guidelines. • Lead my secretarial team with training, support and improvement opportunities. • Experienced in writing and delivering presentations for company meetings and management reports. • Interviewed candidates; trained new employees and mentored team members • Executed quality, correct content of all documentation and correspondence; trained administrative staff as appropriate; revised existing and created new policies and procedures • Coordinated travel planning, passports, and documentation current • Planned, scheduled, and coordinated employee events and client meetings I resigned due to family dynamic change needing frequent travel to South Carolina. Show less



Ahern

• United States
• Construction
• 700 & Above Employee

• Human Resources Administrative Assistant

  • May 2002 - Oct 2002

  • Assisted Human Resources Manager • Maintained utmost confidentiality, with keen discernment in communication • Processed employee appraisals and provided administrative support I was a stay-at-home mom and Ahern contacted me to fill in for a maternity leave. By the time I started, a second staff member was out on emergency medical leave so I filled-in for two roles. • Assisted Human Resources Manager • Maintained utmost confidentiality, with keen discernment in communication • Processed employee appraisals and provided administrative support I was a stay-at-home mom and Ahern contacted me to fill in for a maternity leave. By the time I started, a second staff member was out on emergency medical leave so I filled-in for two roles.



Ahern Fire Protection, Division of J. F. Ahern Co.

• Contracts Administrator

  • 1999 - 2000

  Ahern gave me the opportunity to work from home as a stay-at-home mom.• Contract reviews with insurance company• Coordinated the processing of the letters to customers requesting changes to language that were suggested by insurance companySince I needed to fax the letters, it required me to go to the office once a week. We moved to Michigan, so I had to resign.

• Office Manager Administrative Assistant Fire Protection Division

  • 1996 - 1999

  • Worked with District Manager on District Financials, management of personnel, correspondence, existing, and new projects.• Assisted District Manager with Project Management duties, including MUDS.• Responsible for Fond du Lac District Invoicing.• Supervised two employees, worked with a Team of 7 administrative staff members.• Coordinated Administrative Staff meetings.• Worked with employees on professional growth and self improvement.• Go-to person for the District.• Participated in Fond du Lac Chapter of Women in Management. Show less