Experience

Adare Human Resource Management

• Ireland
• Human Resources Services
• 1 - 100 Employee

• HR & Employment Law Executive

  • Jan 2020 - Present

  - Client Manager – Assist with HR & Employment Law queries, ensuring legal compliance.- Preparation of HR Documents to include Employee Handbooks, Contracts.- Employee Engagement surveys.- Recruitment and Selection.- Note taking at Investigation meetings / Disciplinaries / Appeal Hearings.- Management of our online Training and Risk Assessments system.- Covid - 19 Lead worker.- Covid - 19 Return to Work Health & Safety Trainings Coordinator.- CSR initiatives.- Systems management and Administrative support for the wider team.

• HR Client Support and Office Coordinator

  • Apr 2019 - Jan 2020

  Adare Human Resource Management are one of Ireland’s best-known and respected providers of Employment Law, Industrial Relations, Human Resource Management and Health and Safety Services. Adare Human Resource Management is an Irish Company with a unique knowledge of the needs of Irish business - as well as the experience, expertise and dedication to excellence required to fulfil them. Adare Human Resource Management are a forward thinking and progressive consultancy who assist and advise Organisations on how to manage their individual people management challenges. We offer a range of solutions varying from assistance in ensuring compliance with employment legislation, representation at third party fora such as Workplace Relations Commission and the Labour Court through to implementation of best practice solutions to enable organisational change. www.adarehrm.ie Adare Human Resource Management also offer an online HR and Employment Law resource called LINEA. Linea is the most comprehensive, up to date online resource available for HR practitioners, owner managers, accountants and those tasked with responsibility for people management. http://www.adarehrm.ie/linea-membership/ - Telephone and email supports for HR Retainer team and clients, HR research, client file management.- Notetaking at investigation meetings, HR research, file management for investigations andemployment claims.- Preparation of HR Documents to include Employee Handbook and Contracts.- Collating all client materials for training events including collation of client feedback, clientevaluations.- Organising and scheduling client meetings.- Full responsibility for overseeing the smooth running of the office, operations and procedures.- Managing meeting rooms, liaising with Building Management on all facilities matters.- Managing all suppliers - stationery, IT, printers, phone, shredders, couriers and other suppliers.- Lodgment of cheques and management of petty cash.



Marlet Property Group Ltd

• PA & Administration

  • Feb 2016 - Apr 2019

  PA:- PA Duties to include Calendar Management, Travel arrangements, Meeting coordinator, oversee - Director email actioning any items when necessary. Logging expenses and running personal errands when required. General Administration:- Key coordinator on Projects – Compiling information for Directors, stakeholders, selling agents, and uploading to a shared drive.-Using various software, including word processing, spreadsheets, databases, and presentation software.- Point of Contact for external Consultants, Visitors, Suppliers, Couriers.- Filing and retrieving corporate records, documents, and reports.- Assist Office Manager with office supply ordering. Logging site keys, organising company events and any ad hoc projects.- Oversee daily and weekly construction site reports, reporting to Management on progress and any problems / urgent items. - Maintain the Subcontractor Insurance Register – liaising with Subcontractors and the Insurance Broker to ensure all Certificates are valid and adequate for works.HR Administration:- Coordinate interviews HR administrative tasks to include Annual Leave Register, Reference Letters, assist with Contract signing, Employee starter forms. Planning Administration:- Attend Management meetings – preparing Agendas, Minutes and assist closing out action items. - Coordinate Planning Packs and Design Booklets for Management. - Assist in tracking key project milestones and progress against company goals/targets.-Assist in any Community Engagement – create site newsletters / flyers. BCAR Administration:- Liaise with Design Team and Assigned Certifier to achieve BCAR on the development. Ensuring compliance with BCAR by collating and submitting all Ancillary Certification and associated paperwork to the BCMS.- Involved in the Close of House process – Meeting deadlines by ensuring all paperwork to include BER and Structural Warranty sent to Solicitors for close of Sale. - Compiling the Safety File for the Homeowner.



Lambert Smith Hampton

• United Kingdom
• Leasing Non-residential Real Estate
• 700 & Above Employee

• Administrator (Temp Position)

  • Nov 2015 - Dec 2015

  Role: Administrator (Temp)• To coordinate and make appointments for day-to-day and cyclical maintenance jobs in liaison with the Property Managers. • To monitor contractor/suppliers invoices and subject to Managers approval of work completed, present invoices to Head of Finance & Resources for payment. • Issuing Purchase Orders and creating invoices.• To respond to tenants’ phone calls, emails and direct contact reporting maintenance / repair issues and forward to the Property Managers. • To co-ordinate and maintain a list of emergency call-out telephone numbers of contractors and services.• Handle general enquiries including written, phone and email. • Issuing keys to technicians/vendors, logging said keys out/in, ensuring return of said keys.• Maintain logs and lists as necessary, data entry.• Filing, both electronic and paper.



ACCIONA

• Spain
• Utilities
• 700 & Above Employee

• Office Administrator (Temp Position)

  • Jun 2015 - Sep 2015

  Project: Sydney Light Rail Project ($2.1billion).Role: Administrator & Document Control (Temp)• Provided valuable administrative and document control support to the Traffic and Community team.• Establish and maintain an effective filing and archiving system for paper documents, electronic documents and files, in accordance with company and archiving procedures.• Collate all relevant project documentation.• Upload drawings and specifications to a file sharing platform.• Update figures and generate reports for Senior Management members.• Liaise with external project stakeholders.• Manager of all master documents and workbooks.• Ensure all deliverables are professional and publication ready for external and internal staff members.• Maintain management systems and ensure that all information is up to date and accurate.• Attend daily and weekly meetings, taking minutes when required.



Lendlease

• Australia
• Real Estate
• 700 & Above Employee

• Office Administrator (Temp Position)

  • Aug 2014 - May 2015

  Project: Westconnex 1B M4 East Tender ($2.6billion)Role: Office Administrator / PA / Document Control (Bid Project office)• Ensure clients’ and project team needs are met in a timely and cost effective manner.• Prepare project organization and communication charts.• Manager of all master documents and workbooks, including the master contact register, annual leave calendar, timesheet register and IT register.• Accountable for the issuing of security cards and management of parking spaces within the building.• Managing IT request list for all members of staff and helping with any IT issues.• Worked closely with the Submissions Coordinator to ensure a timely delivery of the Tender submission.• Printing of hard copy submissions and archiving completed tenders post-submission.• Responsible for the management of all Post Tender queries from the client.• Introducing new team members to the office, ensuring an efficient and timely set up in their working environment.• Organising the office layout and maintaining supplies of stationery and equipment.• Maintaining the condition of the office and arranging for necessary repairs.• Dealing with incoming calls, email, faxes and post, often corresponding on behalf the manager.• Creating a range of documentation including presentations, correspondence, memos and reports as well as taking meeting minutes when required, and providing secretarial support for the team and management.• PA duties included diary management, arranging domestic and international travel and accommodation bookings, expense management and running personal errands for the Director, Bid Manager and other senior members of management.



Holcim Australia & New Zealand

• Administration Assistant / Receptionist (Temp Position)

  • Jun 2014 - Aug 2014

  Role: Administration Assistant / Receptionist (Temp)• Answer telephone enquiries from customers, attend to visitors and assist other staff in the organisation with their enquiries.• Responsible for overseeing management diaries.• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and maintain presentations, records, spread sheets and databases.• Liaising with staff in the various departments and with external contacts.• Develop and maintain a current and accurate filing system.• Maintained security in reception by following procedures; monitoring logbook; issuing visitor badges.• Arranging in-house and external events, ensuring all catering needs were accommodated for.



Anecto

• Ireland
• Renewable Energy Semiconductor Manufacturing
• 1 - 100 Employee

• Account Manager / Receptionist

  • Oct 2011 - Sep 2013

  Role: Account Manager / Accounts Receivable Assistant / Receptionist• Lead point of contact for all matters specific to the customer.• Build and maintain strong, long-lasting customer relationships.• Company customer invoicing.• Compiling day and week end financial reports and providing these to the financial director.• Receptionist duties to include including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, customer service and any ad-hoc administrative duties.



McCambridge's of Galway

• Ireland
• Retail
• 1 - 100 Employee

• Sales Assistant

  • 2006 - 2011

  Role: Sales Assistant• Ensure high levels of customer satisfaction through excellent sales service.• Maintain outstanding store condition and visual merchandising standards.• Actively involve in the receiving of new shipments.• Ascertain customers’ needs and wants.• Manage point-of-sale processes.