Executive Assistant To Chief Executive Officer

• May 2022 - Present

- Providing administrative assistance, e-mails, drafting memos, and preparing communications on the executive’s behalf. - Organizing meetings, including scheduling, sending reminders, and organizing companies Social Events. - Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters. - Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. - Manage sensitive matters with a high level of confidentiality and discretion. - Plan, coordinate, organize and help at various company meetings, events, and celebrations. - Provide confidential administrative support including: report creation and maintenance, project support, research tasks, preparation of business travel & seminar arrangements, and meeting scheduling, agenda development, expense reconciliation, and minute taking. - Develop and cultivate collaborative relationships with peers, members of the Leadership Team, and external partners. - Arrange travel and accommodations for executives. Prepare expense reports. - Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. - Handling Tender documents. - Responsible for Office Inventory, Kitchen and Office Equipment. Show less

Receptionist and Office Administration

• Jun 2019 - Apr 2020

•Receiving customers and visitors. •Answering, screening and forwarding calls. •Screening emails and calls for Senior Management. •Maintain office security by following safety procedures and controlling access via reception desk. •Ordering of office equipment and stationery. •Keeping track of stationery, kitchen and repliminish stock of the company. •Screening and updating Covid database. •Boardroom preparation and meetings coordinator. •Board packs preparation for Executive Management. •Travel and accommodation coordinator for senior management. •Events Support Coordinator. •Checking for tenders daily and gathering all paperwork for tender bidding and submission. •Assistant to the HR manager for Ad hoc duties, candidate selection and interviews bookings. •Minute taking and managing the Directors Diaries and meeting requests. •Minute taking for staff meetings and AGMs. •Providing Administrative Support to the Executive Office. •Maintain an adequate inventory of office supplies, including invoicing and confidential record keeping. Show less

Membership Admin Coordinator

• Jan 2019 - Jun 2019

 Contact and follow-up on all leads: department or otherwise  Respond to all membership enquiries (telephone, email and office walk-ins)  Follow-up on all outstanding payments and applications  Attend conferences and events to network with potential members  Submit weekly reports for membership sales.  Manage responses from the various membership campaigns and special membership offers  Switchboard Reliever.  Coordinate and attend all functions.  Follow-up on membership queries and convert prospects to members where possible.  Assist with Membership related activities where requested by Membership Manager, Show less

Office Administrator and Switchboard Operator

• Jan 2017 - Jun 2019

Sales Administrator

• Jan 2017 - Aug 2017

Assistant to the Sales manager. Tender compiler. Weekly and monthly sales reporting. Assistant to the Sales manager. Tender compiler. Weekly and monthly sales reporting.

Senior Sales Administrator

• Jan 2016 - Dec 2016

Front client liaison. Debtors. Client service. Debtors administrator Front client liaison. Debtors. Client service. Debtors administrator

Member Liaison Officer

• Oct 2013 - Jul 2015

Managing the database Events Coordinator Internal and External Communication officer Support the Marketing Manager Support the Business development Director Reconciling (Pastel Evolution) Daily communication with stakeholders and possible sponsorship Recruitment and Retention of members/clients Market, communicate and Coordinate workshops and events Maintaining Social media accounts Support the implementation of social media strategy Provide creative, editorial and operational support for communication projects. Update and write content for newsletter. Support staff and members/clients to make effective use of the organizations brand according to the companies constitution. Development of brand materials. Show less

Finance Department

• Mar 2009 - Oct 2012

1. Daily telephonic communication with Banks & Customers regards deposits 2. Daily collection of payments from debtors according to policy and collection schedule 3. Daily Reconciliations of payments from clients 4. Reconciliation of customer payments to accounts and invoices6. 5. Banking debit order procedure timeously and ensure that all submissions authorized and balance7. 6. Daily Up-date of unpaid/returned items and enforcing applicable charges8. 7. Complete all registers and maintain balanced with ledger b)Maintaining Debtors Accounts 1. Prepare Manuel D/O input for Online banking: i.e. Assure banking spreadsheet balances with Debtors enquiry. 2. D/O Deletions input for Online banking: i.e. Assuring that Cancellation letters are attached to debtors/ banking details correct and banking spreadsheet balances 3. Processing of Journals, refunds and credit notes 4. Invoicing Show less