Experience

Embassy of Canada | Ambassade du Canada

• Canada
• International Affairs
• 700 & Above Employee

• Executive Assistant to the Head of Mission and Consular Assistant

  • Oct 2019 - Present

  Key Responsibilities: • Manage the Head of Mission’s budget which includes preparing reports, tracking expenditures, flagging any deficient or surpluses • Enable effective diplomatic engagement by facilitating meetings for the Ambassador with the host government officials, other diplomatic missions and working partners. • Manage the Head of Mission’s diary, which includes routinely updating the calendar and changes as they arise. • Prepare briefing packs for the Ambassador ahead of meetings. • Organizing and coordinating the Embassy’s official receptions, breakfast, lunch and dinners. • Responsible for organizing the Ambassador’s travels and logistics which includes visa processing, travel clearance for up country trips, flight check in and airport pick up/drop off and Accommodation arrangements. • Assist the communications officer in putting out press releases on the Embassy’s social media platform. • Responsible for coordinating the orientation of new employees; both diplomatic and local staff. • Monitor and update the online registration platform of Canadian citizens living in South Sudan. • Provide Consular Services to Canadian Citizens living in South Sudan including processing of citizenship certificates, passports, Emergency Travel Documents and Notarial Services. • Provide consular advice and assistance, emergency services to other qualifying persons with a particular emphasis on vulnerable people.



Royal Norwegian Embassy in Juba

• Juba, South Sudan

• Personal Assistant to the Ambassador

  • Apr 2019 - Oct 2019

  Key Responsibilities : • Manage the Ambassador’s diary which includes providing the updated work schedule and ensure she/he is aware of any changes. • Enabling effective diplomatic engagement between the Embassy and Government by arranging and facilitating government meetings. • Prepare briefing packs for the Ambassador ahead of meetings: this includes drafting relevant talking points for meetings and biographies of meeting participants. • Lead in organizing the Embassy’s events, including management of the ambassador’s official entertainment budget. • Organize itinerary and coordinate logistics related to Norwegian Government Officials visits to South Sudan. • Being the first point of contact through phone, mail or email for internal and external callers requesting audience with the Ambassador and delivering the appropriate responses to these requests. • Manage the Ambassador’s local and international travel, including obtaining visas and travel clearance which may require classified handling. • Co-ordinate office-wide meetings for the Ambassador. • Maintain and update the embassy’s contact directory. • Administer support to the Charge d’Affaires in the absence of the Ambassador.



Foreign and Commonwealth Office

• United Kingdom
• Government Administration
• 700 & Above Employee

• Executive Assistant to Her Majesty's Ambassador and Political team,British Embassy Juba

  • Dec 2014 - Mar 2019

  Key Responsibilities: • Manage the Ambassador’s diary, which includes routinely updating the calendar; ensure she/he is aware of any changes in the schedule. • Enable effective diplomatic engagement by facilitating meetings for the Ambassador with the host government officials and international partners. • Prepare briefing packs for the Ambassador ahead of meetings: this includes drafting relevant talking points for meetings and biographies of meeting participants. • Lead organizer for the Embassy’s receptions, formal breakfast, lunch and dinners, this includes, drafting guest list, invitations, organize catering, decorations. • Manage of the ambassador’s official entertainment budget in collaboration with the finance team. • Routinely coordinate logistics for UK government official’s trips to South Sudan, which includes drafting visit itineraries; arrange meetings with host government officials and partners; arrange accommodation, transport and meals. • Manage correspondents on behalf of the Ambassador which includes responding to invitations where the Ambassadors presence is required along with relevant preparations/follow-up. • Responsible for organizing the Ambassador’s travels and logistics which includes processing visa, travel clearance for up country trips, flight check in and airport pick up/drop off and Accommodation arrangements • Maintain and update the embassy’s contact directory



Miles Global Link Co. Ltd

• South Sudan
• International Trade and Development
• 1 - 100 Employee

• Sales Administrator

  • Apr 2013 - Nov 2014

  Key Responsibilities : • Draft weekly and monthly sales reports for the sales management team. This was an essential report that management used for sales forecasting. • Offer customer support and feedback to customers’ demands and needs. • Provide administrative support to the heavy machinery / power sales representatives and the sales management team. I was in charge of preparing quotations and distributing brochures about our products and services to potential clients. • In charge of the customer relationship management portfolio, which involved recording and updating customer’s history data in the Microsoft dynamics system which the management analyzed and used to improve business relationship with customers.



Vivacell

• Telecommunications
• 1 - 100 Employee

• Executive Secretary

  • Jan 2012 - Mar 2013

  Key responsibilities: • Manage the director’s calendar, make sure he has sight of his updated schedule in a timely manner, and make him aware of any changes to the schedule. • In charge of setting up and maintaining an electronic and manual filing system for the department. • Manage, maintain and update records of overtime, absences, and official trips for staff in the administration department. • Manage the monthly inventory of office supplies and stationary for the department. • Coordinate and schedule meetings, arrange teleconferences for the director with partners outside South Sudan. • Receive, direct and relay telephone messages to the relevant persons in the department. • Arrange transport for the logistics team to different parts of the country to distribute sim cards and airtime.