Procurement Administrator

• Jun 2019 - Present

Update supplier price adjustments on e-procurement system (SAFFRON). Working on E-procurement system (SAFFRON) Update supplier’s information, product description, codes and invoice price and sent it to computer system to upload. On boarding of new suppliers Request for quotations as needed by Operations Liaise with suppliers regarding E-procurement system Load supplier documents on computer system (e.g. Company registration, Tax Clearance etc. Complete credit applications Update supplier database. Manage procurement purchasing system and prepare for E-procurement roll out. Unit opening and closure letters to suppliers Collecting BEE Certificates from suppliers for BEE Audit Price and payment terms negotiations Conduct Monthly supplier reviews to keep track of pricing Contact supplier for any issues related to pricing, delivery, and stock issues. Sourcing of new suppliers based on the business needs of the unit. Show less

Operations Support Admnistrator

• Feb 2019 - Apr 2019

Unit Administrator (Department of Correctional Services Groenpunt Prison)

• Feb 2017 - Jan 2019

Purchasing:Required goods are ordered from Company approved suppliers and purchases are within budgeted parameters or justifiable.Summary of invoices are captured accurately and weekly on risk reportPurchase requirements of consumable, non-consumable and re-sale goods is planned in accordance with daily production schedule.Stock Control:Appropriate supervision of stock takes and related activities is exercised.Stock variances are investigated, reported on and resolved.Stock results are captured accurately on Saffron and within stipulated timeframes.Summary of stock results are captured accurately on risk report.Preparation of Client Account:Catering template received from client is completed accurately and forwarded to Head Office on or before stipulated deadline.Draft client invoice from Head Office is reviewed, finalised and issued to Client.Customer & Client Liason:Customer queries and complaints are reported, dealt with appropriately and without undue delay.Effective contribution is made during meetings with clients.Management of Human Resources (subordinates):Output and performance of direct reports is measured and corrective action steps are taken to improve or address shortcomings.Performance efficiency and capacity of direct reports is continuously improved.Conduct of subordinates is aligned to Company standards and deviations are appropriately managed in accordance with Company guidelines. Show less

Logistics Assistant

• Jun 2015 - Jan 2017

Stationery:Placing on-line orders based on stationery requests receivedReceiving orders, packing stock in storesPacking orders for dispatch to unitsCalculating charge-outsMonthly stock countingFollow up on queries and outstanding ordersSorting invoices weekly for processingEntering invoices weekly onto WPAEntering charge out billing documents onto spreadsheetEntering purchase and closing stock figures onto monthly stock sheetsChecking all stock balances to invoice/charge-out/countPrinting and submitting documents to finance weekly and at month end Uniforms:Scanning all orders to supplierFiling copies of orders per unit Entering individual unit order details on spreadsheetFollowing up on orders, deliveries to units Calculating charge-outs to billing document stageSorting invoices weekly for processingMonthly stock countingEntering invoices weekly onto WPAEntering charge out billing documents onto spreadsheetEntering purchase and closing stock figures onto monthly stock sheetsChecking all stock balances to invoice/charge-out/countPrinting and submitting documents to finance weekly and at month end Other:Placing orders for bar stock, office cleaning materials and groceriesReceiving and packing into storePlacing Lucky Duck grocery orders. Filing monthly invoices for SED auditPlacing airtime orders for units airtime machinesDoing grocery shopping with driverReporting printer faults to NashuaLogging calls with IT Show less