Business Office Manager

• Sep 2022 - Present

Accounting Assistant

• Oct 2018 - Present

• Prepare financial documents such as invoices, bills, and accounts payable and receivables. • Identify and rectify PO and Receiving discrepancies. • Complete bank reconciliations • Post daily receipts • Verify bank deposits. • Perform and process ACH and Wires transactions. • Enter financial information into appropriate software programs. • Verify balances in account sheets and rectify discrepancies. • Reconcile account balances. • Process billing adjustments and refunds. • Process business expenses. • Handle prepayments. • Sort and code financial documents and post them to the proper accounts. • Review reports for accuracy and trace errors back to their source. • Resolve errors in financial reports and correct. • Monitor vendor statements, and reconcile discrepancies. • Assist Controller with various tasks and other duties as needed. • Assist with account analysis and account coding. • Assist in Inventory count. • Design, prepare and maintain spreadsheets. • Compose Letters and forms required for Finance.

Controller

• Mar 2018 - Aug 2018

• Performed financial decisions by establishing, monitoring, and enforcing policies and procedures. • Protected assets by enforcing internal controls. • Monitored and confirmed financial condition by providing information to external auditors. • Assisted Auditors in the clean-up and correction of chart of accounts and financial reports. • Maximized return, and limited risk, on cash by monitoring bank cash flow. • Prepared budgets by establishing schedules; collecting, analyzing, and consolidating financial data; recommending plans. • Initiated budget objectives by scheduling expenditures; analyzing variances; initiating corrective actions. • Provided status of financial condition by collecting, interpreting, and reporting financial data. • Enforced adherence to requirements; filing financial reports; advising management on needed actions. • Protected operations by keeping financial information and plans confidential. • Organized office operation and procedures. • Managed relationships with vendors, service providers, ensuring that all items are invoiced and paid with-in best of terms. • Coordinated with IT Department to perform migration from desk-top version to Cloud. • Assisted in the Evaluation and management of staff performance. • Oversaw the recruitment of new staff. • Performed all HR duties, including Payroll. • Performed Billing/AP/AR duties. • Contributed to team effort by accomplishing related results as needed.

Accounts Payable Lead Specialist

• Aug 2016 - Mar 2018

Supervisory • Exhibit positive role model behavior ensuring an environment that promotes and open culture, fostering teamwork and enabling continuous development. • Provide leadership and support to all staff within department and encourage the implementation of best practice. • Identify problems at early stages to find creative solutions. • Communicate fully all situations that may affect the department's ability to meet standards or deadlines. • Develop company policies, systems and procedures to respond to the requirements for the business. • Ensure all company policies, systems and procedures are adhered to. • Promote good communication and relations between the Accounting teams, other parts of the business and suppliers. • Attend meetings and interviews with management. Team Task • Review and verify invoices and check request, sort, code and match invoices, queue invoices up for payments. • Enter and upload invoices into system. • Audit Credit Card Statements and code with proper chart of account. • Perform intercompany transactions. • Track expenses; prepare and perform check runs, EFT's, ACH and Wire transaction. • Post transactions to journals, ledgers and other records. • Reconcile payable transaction. • Research and resolve invoice discrepancies and issues. • Ensure adequate controls are in place and are regularly performed with due care (e.g supplier statement reconciliations, 3-way checks being performed adequately, review new vendors, ensure W-9's are obtained and TIN checks are done.) • Follow and report any regulatory requirements, including but not limited to Tax Status for UK Suppliers and Contributors and 1099 reporting for all US Vendors. • Liaison with management and other department staff to ensure best practice in terms of authorization and control is maintained.

Accounts Payable & Billing Specialist

• Aug 2012 - Oct 2015

Accounts Payable Specialist: • Reviewed and verified invoices by performing a 3-way match. • Sorted, coded and matched invoices. • Performed check runs and reviewed check request. • Monitored accounts to ensure payments met terms. • Reviewed and coded Credit Card Statements. • Posted transactions to ledgers. • Reconciled payable transactions and researched and resolved invoice discrepancies. • Liaison between other department staff to ensure best practices and controls were maintained. • Attended meetings with management and Accounting Department. Billing Specialist: • Manage the status of accounts and balances and identified inconsistencies. • Issued and posted bills, receipts and invoices. • Manage electronic billings. • Maintain financial records. • Communicate with Project Managers and Department Managers to ensure the capture of all possible revenue. • Work with collections to ensure payment and proper cash applications, by identifying A/R issues related to offsets, unidentified cash, misapplied cash or billing errors. • Create client credits where needed following proper protocol. • Produced reports, letters and other correspondence, as needed. • Provided month close package by preparing statistical charts. • Verified that transactions complied with financial policies and procedures. • Provided supporting documentation for audits.

Service Dispatcher/Warranty Specialist

• Nov 2007 - Aug 2012

• Dispatched Service Technicians to install service and repair electric, gas or steam powered commercial food-service and HVACR equipment. • Created new customer accounts and service calls and recorded type and scope of work to be performed. • Determined schedules, assigned technicians workloads, dispatched technicians to job site and updated service information within the dispatch system. • Reviewed and monitor Planned Maintenance Agreements, updated info were needed and advised Sales of changes. • Reviewed warranty service calls and tickets to ensure they met Manufactures guidelines and procedures.

Office Manager

• Jan 2001 - Nov 2007

• Administrated and coordinated all financial information to allow development of appropriated financial and operational documentation. • Prepared cooperate tax returns and respective payments to local, state and federal government, monthly and year end. • Performed all accurate and timely completion of all related financial functions; General Ledger, Accounts Receivable & Payable, Billing, Payroll, Cash Flow Forecasting and other Financial Reports. • Managed and made Corporate decisions on Insurance (Health, Company and Work Compensation). • Tracked and managed Simple IRA. • Assisted in the Hiring and Termination of Employee, as well as preparing and entering all necessary forms required for new Employees; as well as having all appropriate forms completed when employees exited. • Performed daily Dispatches on service calls and set appointments for estimates. • Created and prepared Marketing Tools; such as creating and designing marketing mailings and newspaper ads, designing in-store/window advertisements and preparing monthly reminder cards.