Experience

National Shell Contractors

• Construction
• 1 - 100 Employee

• Senior Project Coordinator

  • Jun 2022 - Present



Rapid Response Team, LLC

• United States
• Construction
• 1 - 100 Employee

• Branch Coordinator

  • Aug 2018 - Mar 2022

  Open incoming assignments in PSA software, enter detailed loss information, upload loss documents and prepare hard files for project managers. Schedule appointments with insured’s documenting any communication with insured on all covered losses. Resolve customer service inquiries from clients, insurance carriers, and Third-Party Admin. Audit assignments for accuracy and documentation, enter job notes in PSA, Xactanalysis and other TPA software. Invoice deductibles, change orders and build backs… Show more Open incoming assignments in PSA software, enter detailed loss information, upload loss documents and prepare hard files for project managers. Schedule appointments with insured’s documenting any communication with insured on all covered losses. Resolve customer service inquiries from clients, insurance carriers, and Third-Party Admin. Audit assignments for accuracy and documentation, enter job notes in PSA, Xactanalysis and other TPA software. Invoice deductibles, change orders and build backs to appropriate parties for receivables. Process vendor invoices for job costing daily. Onboard new vendors and update current vendor insurance requirements. Process banking deposits for receivables to post accordingly. Submit notice of commencements to record with the county. Notarize building permit applications for project managers. Send job files to attorney represented claims as requested. Receive and sign for deliveries and distribute. Answer incoming calls to branch location. Manage and stock all branch office supplies and maintenance. Show less Open incoming assignments in PSA software, enter detailed loss information, upload loss documents and prepare hard files for project managers. Schedule appointments with insured’s documenting any communication with insured on all covered losses. Resolve customer service inquiries from clients, insurance carriers, and Third-Party Admin. Audit assignments for accuracy and documentation, enter job notes in PSA, Xactanalysis and other TPA software. Invoice deductibles, change orders and build backs… Show more Open incoming assignments in PSA software, enter detailed loss information, upload loss documents and prepare hard files for project managers. Schedule appointments with insured’s documenting any communication with insured on all covered losses. Resolve customer service inquiries from clients, insurance carriers, and Third-Party Admin. Audit assignments for accuracy and documentation, enter job notes in PSA, Xactanalysis and other TPA software. Invoice deductibles, change orders and build backs to appropriate parties for receivables. Process vendor invoices for job costing daily. Onboard new vendors and update current vendor insurance requirements. Process banking deposits for receivables to post accordingly. Submit notice of commencements to record with the county. Notarize building permit applications for project managers. Send job files to attorney represented claims as requested. Receive and sign for deliveries and distribute. Answer incoming calls to branch location. Manage and stock all branch office supplies and maintenance. Show less



Shellco Construction Corp.

• United States
• Construction
• 1 - 100 Employee

• Preconstruction/Construction Coordinator

  • Jan 2018 - Jul 2018

  Coordinate with estimating team on plan bid log’s, upload plans and send out for bid requests. Mange estimates and assist with progress for takeoff completion. Process buyout for project setup and create purchase orders. Record in house labor daily from superintendents for payroll processing weekly. Act as a liaison between HR and labor manager to facilitate new hire documents and employee setup. Review scheduler on projects for subcontractor payments. Issue project variance report to field… Show more Coordinate with estimating team on plan bid log’s, upload plans and send out for bid requests. Mange estimates and assist with progress for takeoff completion. Process buyout for project setup and create purchase orders. Record in house labor daily from superintendents for payroll processing weekly. Act as a liaison between HR and labor manager to facilitate new hire documents and employee setup. Review scheduler on projects for subcontractor payments. Issue project variance report to field operations manager for review. Manage and update inventory with shop manager for replenishment of consumables and repairs. Record and keep stock of all office supplies. Key Results • Streamline the process for reporting in-house labor payroll directly affecting field management Show less Coordinate with estimating team on plan bid log’s, upload plans and send out for bid requests. Mange estimates and assist with progress for takeoff completion. Process buyout for project setup and create purchase orders. Record in house labor daily from superintendents for payroll processing weekly. Act as a liaison between HR and labor manager to facilitate new hire documents and employee setup. Review scheduler on projects for subcontractor payments. Issue project variance report to field… Show more Coordinate with estimating team on plan bid log’s, upload plans and send out for bid requests. Mange estimates and assist with progress for takeoff completion. Process buyout for project setup and create purchase orders. Record in house labor daily from superintendents for payroll processing weekly. Act as a liaison between HR and labor manager to facilitate new hire documents and employee setup. Review scheduler on projects for subcontractor payments. Issue project variance report to field operations manager for review. Manage and update inventory with shop manager for replenishment of consumables and repairs. Record and keep stock of all office supplies. Key Results • Streamline the process for reporting in-house labor payroll directly affecting field management Show less



Centerpoint Construction Corp

• United States
• Construction
• 1 - 100 Employee

• Estimating Project Assistant

  • Feb 2016 - Oct 2017

  Organize estimates and prepare proposals for commercial and residential projects (custom luxury homes and production communities). Coordinate with project managers in all areas of construction management including shop drawing approvals. Act as a liaison between construction and estimating team to accommodate plan review for option and plan changes and facilitate preparation, pricing and approval of change orders to contracts. Key Results • Develop process working with IT to create a… Show more Organize estimates and prepare proposals for commercial and residential projects (custom luxury homes and production communities). Coordinate with project managers in all areas of construction management including shop drawing approvals. Act as a liaison between construction and estimating team to accommodate plan review for option and plan changes and facilitate preparation, pricing and approval of change orders to contracts. Key Results • Develop process working with IT to create a program that established budgets for change orders to track costs, issuing purchase orders and controls for accounts payables and job costing analysis Show less Organize estimates and prepare proposals for commercial and residential projects (custom luxury homes and production communities). Coordinate with project managers in all areas of construction management including shop drawing approvals. Act as a liaison between construction and estimating team to accommodate plan review for option and plan changes and facilitate preparation, pricing and approval of change orders to contracts. Key Results • Develop process working with IT to create a… Show more Organize estimates and prepare proposals for commercial and residential projects (custom luxury homes and production communities). Coordinate with project managers in all areas of construction management including shop drawing approvals. Act as a liaison between construction and estimating team to accommodate plan review for option and plan changes and facilitate preparation, pricing and approval of change orders to contracts. Key Results • Develop process working with IT to create a program that established budgets for change orders to track costs, issuing purchase orders and controls for accounts payables and job costing analysis Show less



National Marine Suppliers

• United States
• Maritime Transportation
• 1 - 100 Employee

• Purchaser/New Build & Refit Dept.

  • Sep 2009 - Jan 2016

  Supplying the new vessel projects worldwide by utilizing our established buying power and resources. Process purchase orders on approved contracts. Monitor incoming shipments, review orders upon arrival for accuracy and damages, safeguarding owner supply goods to receiving, storing and consolidating of all future shipments. Process returns in a timely manner for exchanges and credits, work closely with warehouse personnel to stage and utilize space planning for container shipments, provide all… Show more Supplying the new vessel projects worldwide by utilizing our established buying power and resources. Process purchase orders on approved contracts. Monitor incoming shipments, review orders upon arrival for accuracy and damages, safeguarding owner supply goods to receiving, storing and consolidating of all future shipments. Process returns in a timely manner for exchanges and credits, work closely with warehouse personnel to stage and utilize space planning for container shipments, provide all credit card receipts for monthly statements, Manage and update current projects status reports until final shipment. Key Results • Streamline the process of having foreign and domestic vendors for our clients • Create purchase order process for vendors and accounts payables

• Researcher/Deck Department

  • Sep 2008 - Sep 2009

  Responsible for assisting assigned sales personnel with incoming calls, record and keep track of sales invoices to close, verify all pricing for accuracy on vendor receipts, track backorders pending to consolidate outgoing shipments, review and reconcile credit card statements monthly.



SelectBuild Florida LLC (previously WBC Construction LLC)

• AP Coordinator

  • Jan 2008 - Jul 2008

  Review and audit all invoices ensuring prices are correct as listed in estimate pro software. Audit included research of duplicate invoices or over shipped items, communicating with project managers and superintendents on discrepancies. Maintain accurate records and implement control procedures to ensure only authorized invoices processed for payment. Process invoices on a timely basis, efficiently and accurately. Process expense reimbursements and subcontractor pay vouchers on a weekly basis… Show more Review and audit all invoices ensuring prices are correct as listed in estimate pro software. Audit included research of duplicate invoices or over shipped items, communicating with project managers and superintendents on discrepancies. Maintain accurate records and implement control procedures to ensure only authorized invoices processed for payment. Process invoices on a timely basis, efficiently and accurately. Process expense reimbursements and subcontractor pay vouchers on a weekly basis. Match unpaid invoices to weekly checks. Review and reconcile statements for vendors. Research purchase orders, pricing and receipt discrepancies. Assist with monthly closing. Participate in internal controls and quality improvement.

• Estimating Analyst

  • May 2005 - Jan 2008

  Coordinate and expedite the flow of work and materials within or between departments of the company according to production deadlines. Review plans, log in and post-production schedules for the bidding process. Work closely with contract managers in adjusting estimates for negotiated contract changes prior to job set up. Start project set up, which included downloading estimates to purchasing and printing field and labor detail reports. Create contracts and options schedule and set up suppliers… Show more Coordinate and expedite the flow of work and materials within or between departments of the company according to production deadlines. Review plans, log in and post-production schedules for the bidding process. Work closely with contract managers in adjusting estimates for negotiated contract changes prior to job set up. Start project set up, which included downloading estimates to purchasing and printing field and labor detail reports. Create contracts and options schedule and set up suppliers for project. Enter and create template, project and lot information into BuildPro database and maintain adjustments. Re-price/Update estimate costs for outdated proposal pricing. Enter start sheets and issue budgets when ready to start work. Communicate with the field personnel and maintain the packages for accuracy of materials and labor, completeness and any adjustments to estimate needed for conformance to standards and specifications. Identify complex problems and review information to develop and evaluate options and implement solutions.

• Administrative Assistant

  • May 2004 - May 2005

  Responsible for answering telephones, distributing incoming and outgoing mail, general office duties, and assisting any departments within the company. Record and keep stock of all office supplies and toners.