Gina Orsino

Executive Assistant at Ballast Point Ventures
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Contact Information
us****@****om
(386) 825-5501
Location
Tampa, Florida, United States, US
Skills

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Bio

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Credentials

  • Florida Notary Public
    National Notary Association
    Jan, 2020
    - Nov, 2024
  • Pennsylvania Notary Public
    -
    Apr, 2013
    - Nov, 2024

Experience

  • Ballast Point Ventures
    • United States
    • Venture Capital and Private Equity Principals
    • 1 - 100 Employee
    • Executive Assistant
      • Jul 2017 - Present

      • Support three senior level investment professionals • Provide executive support including answering telephones, assisting visitors • Compose and edit correspondence • Retrieve, sort and deliver all incoming mail and overnight packages • Assist in maintaining client and contacts in ACT! database • Schedule and coordinate meetings and appointments on and off-site, coordinate catering as needed • Coordinate travel and lodging arrangements • Prepare and manage monthly expense reports for investment professionals • Assist Director of Administration with special projects Show less

  • Teva Pharmaceuticals
    • Israel
    • Pharmaceutical Manufacturing
    • 700 & Above Employee
    • Senior Executive Assistant
      • Dec 2014 - May 2017

      • Supported top level executives - SVP Biosimilars, Global Commercial Head of Biosimilars, SVP Global Commercial Operations, SVP Chief Transformation Officer, VP Business Intelligence, VP Global Portfolio and In-licensing • Successfully coordinated and hosted several in-house and offsite workshops, dinners and team building events for Global Portfolio, Biosimilars, Injectables and Business Intelligence. Worked closely with McKinsey Consulting firm for a period of four months scheduling high priority Biosimilars teleconferences, video conferences as well as on-site workshops with US and global participants. Produced and managed a two-day face-to-face workshop offsite in San Francisco, arranging hotel, catering, lodging and all logistics for over 25 participants • Provided key support for the preparation of several Biosimilars PowerPoint presentations for Board and TEC meetings • Heavy calendar management for all executives • Arranged all business travel domestically and internationally and prepared itineraries • Expense reporting through Oracle, reconcile P-card monthly • Screened telephone calls, write and draft email correspondence • Obtained SOWs and MSAs, submit purchase requisitions through Ariba, notarize documents, upload documents to SharePoint • Maintained Kronos timekeeping for employees Show less

  • Asplundh Tree Expert, LLC
    • United States
    • Environmental Services
    • 700 & Above Employee
    • Executive and Personal Assistant to President & Director of Operations
      • Mar 2013 - Dec 2014

      • Represented the President and assisted with planning, orchestrating, and monitoring key initiatives and events on an organization-wide basis; including scheduling, coordinating, screening calls, special projects, transportation, travel, designing reports; capturing data information • Prioritized daily issues, calendar management, coordinated meeting scheduling / invites and conference calls, managed e-mail correspondence (whether business or personal) and other communications for the President and Director of Operations • Provided additional support to Director of Safety Operations and Director of Safety Field Operations • Provided extensive domestic and international business and personal travel and transportation as well as prepared trip itineraries • Researched and prepared a PowerPoint presentation for the President’s monthly Board Meeting report • Acted as a “gatekeeper” for all internal and external customer issues and provide responsible customer service at all times while maintaining confidentiality of all personal and professional business • Managed purchase cards transactions through Oracle PeopleSoft Enterprise System, submitted expense reimbursement reports and check requisitions • Provided personal support to the President and his family including appointments, events, travel, bill paying Show less

  • LA Fitness
    • Spin Instructor
      • May 2008 - Mar 2014

      Designed profiles, coordinated with music, motivated and instructed gym members in a high intensity indoor cycling class CPR Certified Designed profiles, coordinated with music, motivated and instructed gym members in a high intensity indoor cycling class CPR Certified

  • City Sign Service, Inc.
    • Horsham, PA
    • Executive Assistant
      • Jul 1995 - Mar 2013

      • Provided support to CEO/President and Vice President, sales and production teams • Handled all confidential material relevant to company operations • Project manage accounts, review contracts and notarize documents as necessary • Switchboard operator, customer service, managed and maintained all office equipment, handled all shipping needs for company, procure necessary insurance certificates, organize travel arrangements • Researched information on materials, products, equipment and suppliers to keep abreast of new industry developments, meet with vendors regarding new products • Implemented new Purchase Order system, order necessary supplies / raw materials for appropriate departments follow-up, expedite purchase orders and inquiries, saved the company 10-15% through negotiations with vendors • Reviewed and submitted invoices to Accounts Payable Department • Generated customer invoices on QuickBooks, collected over $85,000+ / month in past due receivables • Prepared bank deposits and construct monthly sales spreadsheets Show less

Education

  • Kutztown University of Pennsylvania
    Bachelors, Criminal Justice
    1991 - 1995
  • Pennridge High School
    High School Diploma
    1986 - 1990

Community

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