Gillian McFarlane

Project Manager Development Engineering at Town of Caledon
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Brampton, Ontario, Canada, CA

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Experience

    • Canada
    • Government Administration
    • 200 - 300 Employee
    • Project Manager Development Engineering
      • Jul 2023 - Present

      Caledon, Ontario, Canada

    • Project Coordinator, Development Engineering
      • Nov 2022 - Jul 2023

      Caledon, Ontario, Canada • Reviews the engineering components of site development applications including erosion and sediment control plans, grading plans, servicing plans, construction management plans, foundation & shoring plans, Storm water management reports, geotechnical reports, hydrogeological reports, noise reports, environmental reports and engineering cost estimates to ensure that sites are developing in accordance with Town design criteria and development standards and engineering best practices. •… Show more • Reviews the engineering components of site development applications including erosion and sediment control plans, grading plans, servicing plans, construction management plans, foundation & shoring plans, Storm water management reports, geotechnical reports, hydrogeological reports, noise reports, environmental reports and engineering cost estimates to ensure that sites are developing in accordance with Town design criteria and development standards and engineering best practices. • Responsible for the engineering review of development applications including Committee of Adjustment applications, minor Zoning and Official Plan Amendments, Niagara Escarpment Commission Permits, etc., • Reviews lot grading plans associated with infill and estate lot developments. to ensure that sites are developing in accordance with Town design criteria and Development Standards and ensuring that there are no adverse impacts to public or private property. This may include facilitating grading agreements, taking securities and coordinating with other departments/agencies for permits/approvals. • Prepares conditions of development approval as well as assists in the preparation and review of development agreements, which includes determining security amounts required for internal and external site works, specialty clauses, conditions or further agreements. Assists in administering the agreements during construction. • Administers peer review of technical reports submitted in support of development applications by sending out RFQs, selecting the winning bidder, requesting and managing funds from developers, tracking peer review progress and finally closing out the process. • Provide technical information to consultants, developers, contractors, general public, Town staff and other government agencies on matters related to municipal servicing and various requirements for land development.

    • Operations Coordinator, Roads and Fleet
      • Feb 2022 - Nov 2022

      Caledon, Ontario, Canada •Review and complete pre and post site inspections for Right-of-Way Occupation Permits, Road Closure Permits, Sharing the Road Approvals, Culvert Installation Applications, Access Approvals, Hauling Permits, PUCC Applications, and Specialty Permits to ensure contractors are working in compliance on work sites. • Coordinate inspections for all contracted services, including sidewalk and walkway repairs, curb and gutter repairs, street sweeping, asphalt repairs/patches, pavement markings, and… Show more •Review and complete pre and post site inspections for Right-of-Way Occupation Permits, Road Closure Permits, Sharing the Road Approvals, Culvert Installation Applications, Access Approvals, Hauling Permits, PUCC Applications, and Specialty Permits to ensure contractors are working in compliance on work sites. • Coordinate inspections for all contracted services, including sidewalk and walkway repairs, curb and gutter repairs, street sweeping, asphalt repairs/patches, pavement markings, and other maintenance programs that deal with contracted work. • Investigate and respond to customer service requests from staff, elected officials, and the public. This includes rotational 24 hour on call to respond to after hour emergencies. • Develop, maintain, and work to improve job related standard operating procedures. • Observe contracted staff assigned to perform work and provide feedback to Operations Coordinator – Maintenance Contracts • Liaise with other departments and sections by coordinating adherence to corporate policies, customer service protocols, and safety standards, report maintenance issues and potential claims • Work in compliance with the Occupational Health and Safety Act and Regulations, the Town of Caledon Policies and Procedures, as well as established industry guidelines • Perform additional duties and undertake special projects as assigned

    • Canada
    • Civil Engineering
    • 1 - 100 Employee
    • Project Coordinator
      • Mar 2019 - Feb 2022

      Mississauga, Ontario Lead, dispatched and coordinated activities for a wide variety of subsurface utility engineering (SUE) investigations level A-D. Maintained the master work schedule, including the assignment of people and equipment to projects Worked closely with the Project Engineer, and assumed responsibility for accurate, timely and relevant project reporting to stakeholders. Prepared and distributed technicians’ daily schedules. Created schedules that result in optimal utilization of technician… Show more Lead, dispatched and coordinated activities for a wide variety of subsurface utility engineering (SUE) investigations level A-D. Maintained the master work schedule, including the assignment of people and equipment to projects Worked closely with the Project Engineer, and assumed responsibility for accurate, timely and relevant project reporting to stakeholders. Prepared and distributed technicians’ daily schedules. Created schedules that result in optimal utilization of technician, equipment and fleet resources Dealt with scheduling issues and conflicts as they arise internally and with clients Coordinated records and utility locates for customers and projects. Processed sales orders into the quality management system, collected and entered sub-surface data into the database Checked field staff timesheets against work instructions and time standards and updated database. Ensured that clients were satisfied and project deliverable timelines were met. Show less

    • Canada
    • Business Consulting and Services
    • 1 - 100 Employee
    • Associate Facilitator
      • Jul 2018 - Aug 2020

      Ontario, Canada I am responsible for the design, development and delivery of instructor led training content to our clients and associates on an ad hoc basis.

    • Canada
    • Civil Engineering
    • 1 - 100 Employee
    • Construction Surveyor (Layout Person)
      • Dec 2018 - Feb 2019

      Ontario, Canada Setup and operated total station and GPS instruments for layout and as-built capture of road, pipes, excavation, utilities, conduits Created grade sheets and as-built construction reports Collected, organized and recorded geographic information Helped prepare drawings, charts, maps, plans, records, and documents Utilized Micro station and In-Roads (line work, importing points, and data) Organized records, measurements, and other survey information Competently calculated layout… Show more Setup and operated total station and GPS instruments for layout and as-built capture of road, pipes, excavation, utilities, conduits Created grade sheets and as-built construction reports Collected, organized and recorded geographic information Helped prepare drawings, charts, maps, plans, records, and documents Utilized Micro station and In-Roads (line work, importing points, and data) Organized records, measurements, and other survey information Competently calculated layout from digital design files Performed construction lay out as required Performed quantity survey as required Generated and maintain as constructed drawings by tracking and capturing as-built data (inverts, lengths, coordinates, work type) Maintained site benchmarks as required Coordinated with Virtual Design team for information/data used, required to continuously update virtual models Show less

    • Canada
    • Transportation, Logistics, Supply Chain and Storage
    • 1 - 100 Employee
    • Shipping and Receiving Coordinator
      • Sep 2018 - Dec 2018

      Ontario, Canada Unloaded incoming shipments, unpacked, labelled and rerouted goods to appropriate areas by the aid of mechanical devices. Inspected and verified incoming goods against invoices or other documents; record shortages and/or damages prior to signing off receiving documents and report any issues to immediate supervisor. Stored/Put-away materials and supplies according to the part number and or description Ensured that all paperwork and IFS transactions are completed accurately and in a… Show more Unloaded incoming shipments, unpacked, labelled and rerouted goods to appropriate areas by the aid of mechanical devices. Inspected and verified incoming goods against invoices or other documents; record shortages and/or damages prior to signing off receiving documents and report any issues to immediate supervisor. Stored/Put-away materials and supplies according to the part number and or description Ensured that all paperwork and IFS transactions are completed accurately and in a timely manner. Processed requests by picking and filling orders from stock, packing/palletizing, printing and affixing shipping labels. Planned, organized and prioritized outgoing shipments based on due dates, status of completion and customer urgency Safely loaded outgoing materials into trucks/shipping containers and properly secure them to avoid any in-transit damages. Determined the method of shipment and arranged for carrier’s pick-up, prepare bills of lading and other shipping documentation manually or by computer. Performed quality audits on the condition of goods shipped for both incoming and outgoing items prior to sign off. Utilized knowledge of weight/load restrictions based on type of truck/container and coordinated shipment of materials and packages. Show less

    • United States
    • Construction
    • 1 - 100 Employee
    • Analyst – Market Research
      • Mar 2016 - Oct 2017

      Toronto, Canada Area Utilize construction industry data sources, LinkedIn and contact outreach in order to survey, research, assess and qualify business opportunities to develop strategies. Built ways to access data to support the vision, mission, values and strategic objectives of ATS which are to co-ordinate activities and consult with the representatives of a wide variety of commercial enterprises. Conduct telephone surveys with industry professionals on the current status of commercial building projects… Show more Utilize construction industry data sources, LinkedIn and contact outreach in order to survey, research, assess and qualify business opportunities to develop strategies. Built ways to access data to support the vision, mission, values and strategic objectives of ATS which are to co-ordinate activities and consult with the representatives of a wide variety of commercial enterprises. Conduct telephone surveys with industry professionals on the current status of commercial building projects along with designer preferences to further evaluate the opportunity for ATS and provide custom reporting on results. Computer records management. Show less

    • Canada
    • Food and Beverage Services
    • 1 - 100 Employee
    • Accounts Manager
      • Jun 2015 - Jan 2016

      Toronto, Canada Area Business to business (B2B) cold calling. Qualifying prospects, phone and email follow up and appointment setting. Used CRM system to maintain customer database and generated leads. Communicated with outside sales representatives, offering sales support and back up during absences.

    • Jamaica
    • Higher Education
    • 700 & Above Employee
    • Lecturer / Civil Engineer / Program Coordinator
      • Feb 2010 - Jul 2014

      Kingston, Jamaica Managed and coordinated all matters pertaining to students pursuing the Diplomas in Structural Engineering and Construction Management. Taught students how to design structural elements both in steel, timber and concrete. Assessed students performance through a variety of methods as well as developing and implementing new methods of teaching to reflect changes in research and industry. Modified all structural course outlines utilizing universities template and making it… Show more Managed and coordinated all matters pertaining to students pursuing the Diplomas in Structural Engineering and Construction Management. Taught students how to design structural elements both in steel, timber and concrete. Assessed students performance through a variety of methods as well as developing and implementing new methods of teaching to reflect changes in research and industry. Modified all structural course outlines utilizing universities template and making it representative of industry requirements and liaised with other educational agencies. Show less

    • Banking
    • 700 & Above Employee
    • Regional Building Officer
      • Nov 2009 - Dec 2009

      Portland, Jamaica Advised the Regional Director on matters concerning the construction and maintenance of all public educational institutions within the region. Implemented policies in relation to the maintenance and construction of public educational institutions. Planned and monitored maintenance programs and made recommendations where necessary. Directed and controlled the operations of the Assistant Building Officers. Prepared and inspected sketches, plans, working drawings relevant to the… Show more Advised the Regional Director on matters concerning the construction and maintenance of all public educational institutions within the region. Implemented policies in relation to the maintenance and construction of public educational institutions. Planned and monitored maintenance programs and made recommendations where necessary. Directed and controlled the operations of the Assistant Building Officers. Prepared and inspected sketches, plans, working drawings relevant to the construction, extension or renovation of any structure deemed to be the property of the Ministry. Prepared all necessary bills of quantities, contract documents, payment vouchers and certificate of payment for works completed on the Ministry of Education’s premises within the region. Show less

    • Quantity Surveyor
      • Apr 2009 - Oct 2009

      Llanrumney Farms, St Mary Prepared bills, payment vouchers and certificate of payment for work completed on this project Maintained and updated various project databases and updated all necessary estimates Verified the infrastructure structural strength on the project construction Prepared and maintained written reports, photographic records of project progress and civil infrastructure status Worked closely with the project manager, client, consultants, contractors and regulatory agencies to certify project… Show more Prepared bills, payment vouchers and certificate of payment for work completed on this project Maintained and updated various project databases and updated all necessary estimates Verified the infrastructure structural strength on the project construction Prepared and maintained written reports, photographic records of project progress and civil infrastructure status Worked closely with the project manager, client, consultants, contractors and regulatory agencies to certify project quality Show less

    • Junior Cost Engineer
      • Jun 2008 - Apr 2009

      Pudding Mill Lane, Stratford, E15 2PL, United Kingdom Developed detailed cost and schedule variance analysis data Tracked budgets, cost estimates and actual cost information Interfaced with contractors on project data requirements Generated and extracted project data into meaningful information for reporting and presentations. Assisted the project team with the preparation of change control documentation based on management requirements. Created flowcharts as well as comparison tables for budgeted and baseline cost for each… Show more Developed detailed cost and schedule variance analysis data Tracked budgets, cost estimates and actual cost information Interfaced with contractors on project data requirements Generated and extracted project data into meaningful information for reporting and presentations. Assisted the project team with the preparation of change control documentation based on management requirements. Created flowcharts as well as comparison tables for budgeted and baseline cost for each project. Show less

    • Project Engineer
      • Nov 2000 - Aug 2007

      4 Marescaux Road, Kingston 5, Jamaica Supported Project Managers in developing new capital project initiatives within parameters of infrastructure renewal Provided ongoing guidance to project management teams and internal departments Ensured compliance by project management team to project accounting, invoicing guidelines Worked with internal stakeholders, to develop project definition and implementation plans, including project charter development and refinement Administered internal project controls and project… Show more Supported Project Managers in developing new capital project initiatives within parameters of infrastructure renewal Provided ongoing guidance to project management teams and internal departments Ensured compliance by project management team to project accounting, invoicing guidelines Worked with internal stakeholders, to develop project definition and implementation plans, including project charter development and refinement Administered internal project controls and project reporting for infrastructure construction and renewal team Generated accurate project budgeting and cash flow projections Conducted periodic reviews of project portfolio, reviewed actual performance against established forecasts and targets Summarized, presented relevant issues to project management and senior manager Interacted with other departments and agencies, accounting, European Union, and International Development Bank as required Show less

Education

  • Centennial College
    Post Graduate Diploma, Project Management
    2014 - 2015
  • University of East London
    Master of Science - MS, Civil Engineering
    2007 - 2009
  • University of Technology, Jamaica
    Bachelor of Science (B.Sc.), Construction Engineering and Management
    2002 - 2004
  • University of Technology, Jamaica
    Diploma, Structural Engineering

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