Gillian Caplan
Room Division Manager at The Carolina Inn, a Destination Hotel- Claim this Profile
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English Native or bilingual proficiency
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Spanish Professional working proficiency
Topline Score
Bio
Experience
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The Carolina Inn, a Destination Hotel
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United States
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Hospitality
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1 - 100 Employee
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Room Division Manager
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Jul 2022 - Present
-Managing a team of three managers and over thirty staff members from front office, retail, and guest service / valet. -Individual bi-weekly and weekly meetings with all managers in order to discuss daily or weekly assignments and projects. -Creating and maintaining a budget for retail, parking, front office and labor for all departments. -Assistance in managing reservations and housekeeping on a weekly basis by conducting meetings, maintaining inventory, budgeting, and managing… Show more -Managing a team of three managers and over thirty staff members from front office, retail, and guest service / valet. -Individual bi-weekly and weekly meetings with all managers in order to discuss daily or weekly assignments and projects. -Creating and maintaining a budget for retail, parking, front office and labor for all departments. -Assistance in managing reservations and housekeeping on a weekly basis by conducting meetings, maintaining inventory, budgeting, and managing team members. -Conduct weekly zone walks in order to monitor rooms with recent issues, and to maintain overall hotel standard.
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Front Office Manager
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Jul 2021 - Sep 2022
-Continuing to manage the front desk team (agents, night audit, and concierge) while now including retail. -Maintaining monthly retail inventory, product purchasing, pricing, and budgeting. -Skills and knowledge of InfoGenesis. -Creating and implementing standard operating procedures, and training guides for all team members. -Conducting monthly department meetings, and quarterly individual meetings with all employees. -Maintaining a high check in and customer service scores.
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Front Desk Manager
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Mar 2020 - Jul 2021
-Skills in Opera, Reserve, Kronos, Microsoft, Excel, Birchstreet, Markview, and other frequently used systems. -Hiring, training, and managing a team of fifteen front office agents, night auditors, and concierge while maintaining a strong and professional relationship. -Creating schedules, daily check lists / tasks, and ensuring all protocols / procedures are being following accurately. -Tending to guests’ complaints, responding to guest’s reviews, and providing exemplary customer… Show more -Skills in Opera, Reserve, Kronos, Microsoft, Excel, Birchstreet, Markview, and other frequently used systems. -Hiring, training, and managing a team of fifteen front office agents, night auditors, and concierge while maintaining a strong and professional relationship. -Creating schedules, daily check lists / tasks, and ensuring all protocols / procedures are being following accurately. -Tending to guests’ complaints, responding to guest’s reviews, and providing exemplary customer service.
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Hyatt Hotels Corporation
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United States
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Hospitality
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700 & Above Employee
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Corporate Management Trainee
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Jan 2020 - Mar 2020
-Trained in all hotel departments over the course of two months: Human Resources, Sales, Accounting, Food & Beverage, Banquets, Housekeeping, Engineering, Guest Service (Valet), and Front Office. -Training ended with a strong focus in the Rooms division for one month. -Trained in all hotel departments over the course of two months: Human Resources, Sales, Accounting, Food & Beverage, Banquets, Housekeeping, Engineering, Guest Service (Valet), and Front Office. -Training ended with a strong focus in the Rooms division for one month.
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Xanterra Travel Collection
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United States
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Hospitality
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700 & Above Employee
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Guest Service Associate
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May 2019 - Oct 2019
-Achieved expertise in Opera PMS System. -Performed top levels of customer service for all guest’s during check in, check out, and assisted in trip planning by providing area insight. -Assisted in training new employees, and gave support in other departments when in need (housekeeping, food & beverage, and retail). -Achieved expertise in Opera PMS System. -Performed top levels of customer service for all guest’s during check in, check out, and assisted in trip planning by providing area insight. -Assisted in training new employees, and gave support in other departments when in need (housekeeping, food & beverage, and retail).
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Luxe Weddings by Kristen
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Ocean City, NJ
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Event Coordinator
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May 2018 - Oct 2018
-Directed and interviewed for client consultations on décor, timeline, and vendors. -Oversaw the communication between client and vendor(s). -Developed and executed all aspects of events from beginning to end. -Utilized critical thinking skills during emergency situations. -Provided conflict control maintenance. -Directed and interviewed for client consultations on décor, timeline, and vendors. -Oversaw the communication between client and vendor(s). -Developed and executed all aspects of events from beginning to end. -Utilized critical thinking skills during emergency situations. -Provided conflict control maintenance.
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Port O Call Hotel
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United States
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Hospitality
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1 - 100 Employee
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Front Desk
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May 2017 - Aug 2018
-Achieved expertise in Skyware and Atrium Reservation Systems. -Coached new employees in reservation systems and hotel knowledge. -Analyzed and conducted night shift marketing reports. -Strengthened relationships with guests and check in and check out. -Achieved expertise in Skyware and Atrium Reservation Systems. -Coached new employees in reservation systems and hotel knowledge. -Analyzed and conducted night shift marketing reports. -Strengthened relationships with guests and check in and check out.
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Laurelwood Swim Club
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Reading, Pennsylvania Area
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Snack Bar Manager
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May 2014 - Aug 2016
-Analyzed finances: inventory, sales, and wages. -Administered and appointed tasks to all employees. -Organized pool events for club members. -Developed strong customer and employee relationships. -Analyzed finances: inventory, sales, and wages. -Administered and appointed tasks to all employees. -Organized pool events for club members. -Developed strong customer and employee relationships.
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Education
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York College of PA
Bachelor of Science in Hospitality Management, Hospitality Administration/Management