Experience

Rachel McLane Ltd

• United Kingdom
• Design
• 1 - 100 Employee

• Project Coordinator

  • Mar 2020 - Present

  Day-to-day, I work closely with the Company Director, Designers, Business Development Manager, clients and suppliers, communicating our projects’ progress to ensure all projects are kept to schedule. Work on project planning, conduct Initial Site Audits, collate Health & Safety documentation, create project programs, complete snagging and ensure projects are closed off completely. Complete all purchasing and logistics planning for projects, following receipt of the specification documentation from the Designers. Research and liaise with suppliers and vendors to get the best possible prices, produce Purchase Orders, track progress of deliveries, label items to ensure a smooth site fit and deal with any issues relating to damaged and unwanted items. Responsible for the company’s stock, I control and audit stock levels for possible use in current projects and end of year accounts. I run the business eBay account to sell surplus stock, ensuring no stock or Fixtures & Fittings are sent to landfill.



Paperwork House

• Outsourcing/Offshoring

• Virtual Assistant & 'On The Day' Coordinator

  • Jul 2017 - Present

  Currently working with a Performance Coach as a Virtual Assistant offering a wide range of administrative duties, including:• Run the Company calendar via Google, organising and inviting individuals to either face to face, Zoom or Teams coaching sessions, depending upon preference.• Organise team workshops – invite delegates, create and prepare all documentation and plan location and refreshments.• Create all invoices for individual and monthly retainer clients, process bills, chase payments and complete accounts reconciliation and VAT Returns using Xero.• Organise all travel arrangements for off-site meetings. Book hotels, rail travel and create travel itineraries.• Create and introduce new processes to ensure the business is ran as efficiently as possible.• Liaise with clients, suppliers, networking groups and the company accountant.Currently offering an ‘On The Day’ Coordinator service to ensure clients can enjoy their event by putting their vision and plans into practice.• Conduct an initial consultation with the client and find out more about their event, learning about their vision, goals and worries.• Liaise with all suppliers and event party members to build relationships and trust.• Pre event, I create in-depth, precise itineraries and lists, meet with party members and assist with venue preparations the day before the event.• On the day, I am the main contact for all suppliers, prep food and drinks where necessary, put the plan into action always ensuring the client’s vision is the focus. Staying until the end of the event, I ensure the client’s day after is as stress free as possible by gathering gifts and cards, clearing away rubbish and collecting crockery and glasses ready for collection by hire companies.

• Virtual Assistant & 'On The Day' Coordinator

  • Jul 2017 - Present

  Currently working with a Performance Coach as a Virtual Assistant offering a wide range of administrative duties, including:• Run the Company calendar via Google, organising and inviting individuals to either face to face, Zoom or Teams coaching sessions, depending upon preference.• Organise team workshops – invite delegates, create and prepare all documentation and plan location and refreshments.• Create all invoices for individual and monthly retainer clients, process bills, chase payments and complete accounts reconciliation and VAT Returns using Xero.• Organise all travel arrangements for off-site meetings. Book hotels, rail travel and create travel itineraries.• Create and introduce new processes to ensure the business is ran as efficiently as possible.• Liaise with clients, suppliers, networking groups and the company accountant.Currently offering an ‘On The Day’ Coordinator service to ensure clients can enjoy their event by putting their vision and plans into practice.• Conduct an initial consultation with the client and find out more about their event, learning about their vision, goals and worries.• Liaise with all suppliers and event party members to build relationships and trust.• Pre event, I create in-depth, precise itineraries and lists, meet with party members and assist with venue preparations the day before the event.• On the day, I am the main contact for all suppliers, prep food and drinks where necessary, put the plan into action always ensuring the client’s vision is the focus. Staying until the end of the event, I ensure the client’s day after is as stress free as possible by gathering gifts and cards, clearing away rubbish and collecting crockery and glasses ready for collection by hire companies.



CHEP

• United Kingdom
• Transportation, Logistics, Supply Chain and Storage
• 700 & Above Employee

• Human Resources Coordinator

  • Oct 2009 - Jun 2017

  Conducted the following for over 1,000 employees across the UK and Ireland:  Payroll preparation for monthly paid employees for three separate business units across two countries, including payroll sign-off preparation.  Company Enhanced/Auto-Enrol pension preparation, reporting and reconciliation.  First point of contact for employee’s HR queries on the telephone, in person and on email. Queries included, but were not limited to: HR issues, payroll, pension, HR and company systems, absence, benefits and policies. • HRIS System (Workday/Cornerstone) experience:  System administrator for all employee input, including New Starters, Leavers, changes to Job Profile, Compensation, Benefits, Pay, Time Off, annual performance review and personal information.  Conducted audits on data entry.  Regular reporting for HR KPI’s, learning data and monthly payroll.  Trained new HR colleagues on using the system and conducted End User training to the business during the HR Induction each month. • Produced all on-boarding documentation, including contracts and offer letters following an in-depth recruitment process. • Produced all HR letters: new job roles, salary increase, visas, bonus, salary review and mortgage and rent references. • Organised/coordinated/project managed development centres, team meetings, annual Health & Safety awareness week, Health & Safety meetings and social events for the UKI and European headquarters. • Coordinated internal and external HR/Payroll audits. • Coordinated training for new and existing employees and presented the HR Induction to new employees each month. • Processed maternity and paternity leave and calculated payment schedules. • Managed benefits including childcare vouchers, loyal service awards, eye care vouchers, instant recognition, pension scheme, Life Assurance, private medical insurance, Buy/Sell holidays, carry over and part-time holidays, health cash plan and cycle scheme.