Experience

Pantheon Macroeconomics
• United Kingdom
• Financial Services
• 1 - 100 Employee
• Office Manager

  • Mar 2023 - Present

Womble Bond Dickinson (UK) LLP
• United Kingdom
• Law Practice
• 700 & Above Employee
• Personal Assistant

  • Jan 2022 - Mar 2023

Blagdon Estate
• United Kingdom
• Facilities Services
• Family PA

  • Sep 2020 - Oct 2021


Newcastle University

• United Kingdom
• Higher Education
• 700 & Above Employee

• Liaison Officer

  • Mar 2017 - Sep 2020

  • Liaising with School Managers regarding all purchasing and procurement issues • Training of new staff, investigating any purchasing errors and assisting in creating new school purchasing policies • Overseeing the invoice queries in each faculty to assist in keeping backdated invoices to a minimum and chasing Vendors for further information when needed • To ensure that requisitions and orders follow the requirements of the University’s Financial Regulations, Financial Procedures and Purchasing Policy and Guidance, and providing training and guidance where needed to department staff • Assisting the Head of Procurement with any admin support required • Creating Tenders - speaking to the relevant staff for requirements needed, attending meetings with bidders, producing outcome letters with detailed descriptions of scoring • Correspondence with new vendors and sole traders to provide information to make a decision where they are subject to IR35 and attending finance management meetings to discuss the procedures put in place and to assist in updating to procedures to follow new guidelines set by HMRC Show less



Babcock International Group

• United Kingdom
• Defense and Space Manufacturing
• 700 & Above Employee

• Team Administrator

  • Apr 2016 - Jan 2017

  • Provide administrative support to the Head of Health & Safety • Coordinating Health and Safety Awareness events • Assessing procedures and working with the Head of Department to streamline into a more efficient process • Creating weekly and monthly statistical reports for board meetings and company communications • Analysing data generated to locate any local trends occurring and flag to the heads of departments and base police • First point of contact for raising near miss and accident records, making sure priority incidents are passed onto the relevant areas and advising the Environmental/Health & Safety Inspectors if emergency protocols were needed • Management of the Health and Safety mailbox following up any incident forms and assisting in the Visitors Induction Centre Show less



Various Temporary Assignments

• Executive Offices
• 100 - 200 Employee

• PA/EA

  • Mar 2013 - Apr 2016

  Companies included: Reed Recruitment, Office Angels, City University London, Inmarsat, Maersk and Rathbones Financial Investment Achievements and responsibilities: • Full diary management, including booking meetings, event tickets, accommodation, transportation and flights efficiently • Taking minutes during meetings with the board, which were then later typed and filed for easy access • Supervised all admin activities to ensure the office ran smoothly and efficiently • Keeping record of holidays and sick leave, assisting with PDR meetings and one to ones • Organizing the setup of contracts and pay for new employees • Coordinate with overseas crewing departments to arrange new employee’s vessel assignments, making sure all new employee details are correctly inserted to MAPS to ensure overseas departments can apply for travel and visas • Organizing stationery orders and liaising with suppliers to meet business requests • Organizing client and staff entertaining events including the office’s summer opening party Show less



CBRE

• Italy
• Real Estate

• PA

  • Nov 2011 - Mar 2013

  • Full diary management, including booking meetings, event tickets, accommodation, transportation and flights efficiently • Organizing client entertaining events including the Lord Mayor of London’s Breakfast for 50 guests • Devised and implemented a new filing and indexing system for files, resulting in greater ease of access and a more time-efficient process • Tracked office expenditure and generated fee earners time-sheets • Supervised all admin activities to ensure the office ran smoothly and efficiently • Project management on UK and International portfolios: booking site visits directly with Site Managers, putting together spreadsheets and updating them with the progress of the project, collating reports and flagging to management of any issues that may arise in the future • Audio and copy typing Show less



De Beers Jewellers

• United Kingdom
• Luxury Goods & Jewelry
• 1 - 100 Employee

• PA/Reception

  • Sep 2009 - Nov 2011

  • Full diary management, including booking meetings, event tickets, accommodation, transportation and flights efficiently • Answering emails, incoming calls and running professional and personal errands to ensure Marketing and Creative Directors could dedicate all available time to the business • Holiday and sickness cover PA for CEO including all professional and personal errands • Assisting in with the re-branding of the company logo and production of the company brochure • Travel: UK and international, accommodation, itineraries, for the head office of 40 staff members • Providing ad-hoc assistance to the Finance Team: filing, binding documents, checking invoices and cost resulting in saving the company over £800 pm and a credit backdated 4 years • Coordinating all facility and office management activities, liaising with suppliers, negotiating costs • Point of contact for all facility concerns, this includes – maintenance, repairs, half yearly deep cleans of the Head Office, company recycling contracts • Assisting the PR & Events Manager with events and press releases: researching venues, and liaising with caterers • All reception duties including typing memos for the head office, correspondence and keeping all staff contact details up to date Show less