Gabriela Ilabaca
Operations and Finance Specialist at Grounded Solutions Network- Claim this Profile
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English Native or bilingual proficiency
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Spanish Native or bilingual proficiency
Topline Score
Bio
Credentials
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Financial Management Essentials Certificate Program
NonprofitReadyMay, 2023- Oct, 2024 -
Contracting for Consultants
LinkedInAug, 2022- Oct, 2024 -
Finance Foundations
LinkedInNov, 2021- Oct, 2024
Experience
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Grounded Solutions Network
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United States
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Non-profit Organizations
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1 - 100 Employee
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Operations and Finance Specialist
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Jun 2022 - Present
- Finance/Accounting: Leads and implements accounts receivables and payables activities, provides documents to support annual audit and tax filing requirements, and manages key accounting systems, including but not limited to credit card merchant/processor, donation form, invoice/expense platform, and chart of accounts. - Contracts and Administration: Assists staff in contracting with vendors and consultants by drafting contract materials, collecting required contract documents including W9s, insurance certificates, and other corresponding attachments. Oversees contract conformance review process; tracks contract expenditure data, contractual documents, amendments, and invoices. Assist with grants, contracts & proposal preparation and support by providing organizational documents and other requested attachments. - General Operations Support and Special Projects: Supports events such as staff retreats, including event planning logistics, tracking expenses and payments. Provides project management assistance and supports strategic thinking to design and implement improved finance and operational systems to increase organizational efficiency. Provide support to other programs and departments as needed. Communicates operational policies and procedures for internal and external audiences by drafting written content, conducting training, and/or presentations. Show less
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United Way of Greater Los Angeles
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United States
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Non-profit Organizations
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1 - 100 Employee
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Revenue Processing Coordinator
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Aug 2021 - Apr 2022
- Responsible for the timely research and application of pledges, payments, and adjustments while safeguarding donor and organizational data. - Prepares assigned Journal Entries and enters into General Ledger system with the review and partnership of Supervisor and Finance. - Monitors assigned accounts for outstanding payments and proactively communicates with internal stakeholders. - Successfully reduced outstanding suspense by 40% by working with team members to clear and post accurate entries Show less
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Honda Trading America Corporation
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United States
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International Trade and Development
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1 - 100 Employee
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Sr. Risk & Operations Coordinator
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Oct 2020 - Aug 2021
- Main PIC for CMS department for Accounting department - creates monthly variance and closing documents, and prepares detailed monthly business review meeting presentation to HTA Executives.- Inventory Reconciliation master - maintains monthly running balances between supplier statements and several HTA-LA warehouses for inventory valued at hundreds of millions of dollars.- Main PIC for auditing; works with outside auditors through the year to facilitate auditing tests - no errors found for two straight years (FY20, FY21)- Works on improvement of business reports and files including closing, variance, and financial reporting. Show less
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Account Representative
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Jan 2019 - Sep 2020
- Main PIC for several LOBs within the CMS department - managing over $5M worth of sales in FY20.- Main PIC for CMS department for Accounting department - provides monthly variance and closing documents, and prepares detailed monthly business review meeting presentation to HTA Executives.- Inventory Reconciliation master - maintaining monthly running balances between supplier statements and several HTA-LA warehouses.- Main PIC for auditing; works with outside auditors through the year to facilitate auditing tests - no errors found for FY20 auditing. Show less
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Senior Administrative Assistant
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Nov 2015 - Dec 2018
Administrative and operations work for CMS department.- administrative work for catalyst recycling business including organizing shipments, processing documents and maintaining supplier base.- administrative work for trading business.- Administrative support for accounting during monthly closing.- SOX compliance liaison with outside auditors.
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Administrative Assistant
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May 2015 - Oct 2015
Imports/Exports administrative and purchasing assistant on Parts and MRO departments.- Assisted Account Representative with administrative and clerical work on Parts business.- Worked with Trade Compliance to ensure import parts would arrive in a timely manner- Maintained a schedule of parts to ensure location at any given time- Processed export MRO parts purchases from three different Honda Trading South America locations.
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Rancho Janitorial Supplies
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United States
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Facilities Services
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1 - 100 Employee
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Administrative Assistant
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Jan 2014 - Apr 2015
Part of the sales support department. Provided customer service both via email and phone, assisted account managers, and worked on special projects with our office administrator and CFO. Part of the sales support department. Provided customer service both via email and phone, assisted account managers, and worked on special projects with our office administrator and CFO.
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Student Assistant
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May 2013 - Dec 2013
Worked at the front-desk area helping prospective and current international students. Answer both main office and admissions inquiry phone lines. Helped permanent staff with any other needs.
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Volunteer
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Sep 2009 - Apr 2013
Front desk duty answering phone calls and assisting international students.
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Education
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2023 - 2026
Indiana University Bloomington
Master of Public Administration - MPA, Non-Profit/Public/Organizational Management -
2009 - 2013
California State University-San Bernardino
Political Science and Economics
Community
