Experience

Apollo Projects

• Construction
• 1 - 100 Employee

• Project Coordinator

  • Jun 2020 - Present



Auckland Airport

• Airlines and Aviation
• 300 - 400 Employee

• Project Coordinator

  • Feb 2020 - Apr 2020

  Unfortunately I was made redundant from Auckland International Airport as a result of Covid-19 re-aligning their capital expenditure plan Unfortunately I was made redundant from Auckland International Airport as a result of Covid-19 re-aligning their capital expenditure plan



WSP

• Canada
• Professional Services
• 700 & Above Employee

• Project Administrator

  • Apr 2019 - Aug 2019

  • Responding to inquiries and resolving problems concerning contracts,programs, projects, services provided, and persons aected.• On-boarding new starters, including con#identiality wavers, access cardsetc.• Managing paperwork associated with contracts, programs, projects andservices provided.• Working with Project Managers, Architects, Engineering Professionals,owners and others to ensure that goals are met.• Advising senior management on matters requiring attention andimplementing their decisions.• Overseeing paperwork from Project Managers and reporting on status ofsigned documentation.• Collecting and analysing data associated with projects undertaken andreporting on the above to the Program Manager.• Running TANS from multiple programs.• Running to a strict deadline as this was an 18-week tender.



Auckland Airport

• Airlines and Aviation
• 300 - 400 Employee

• Assistant Project Manager

  • Jul 2018 - Feb 2019

  As an Assistant Project Manager, my role is to assist the Project Manager to ensure projects are managed, across all stages, to achieve the benefits expected of the project, and the requirements of the brief: cost, time, quality, safety and environment.

• Project Coordinator/Document Control Manager

  • May 2017 - Feb 2019

  • Responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected.• Managing paperwork associated with contracts, programs, projects and services provided.• Working with Project Managers, Architects, Engineering Professionals, owners and others to ensure that goals are met.• Coordinating Design Drops for new and upcoming projects.• Advising senior management on matters requiring attention and implementing their decisions.• Overseeing paperwork from Project Managers and reporting on status ofsigned documentation.• Preparing and reviewing submissions and reports concerning the departments activities.• Collecting and analysing data associated with projects undertaken and reporting on the above to the Program Manager.• Reviewing and arranging new oice accommodation.• System administration of the Critical Items Database• Support Program and Project Managers to apply best practice document management processes and procedures to the delivery of their work, aimed at ensuring document management within the AD&D is equal or better than for similar capital program delivery organisations globally• Define AD&D's way of managing documents and project information • Assist with inductions of new members of the AD&D team so that inductions are information rich and provide a full introduction to document controls and management in AD&D• Provide training on document management techniques, requirements and systems (this includes the role out of SharePoint and Microsoft Teams)• Provide coaching and support to users of document management systems• Be the super user of key document management systems (Aconex, Procore etc.)• Participate in inception and lessons learned reviews ensuring that all projects benefit from the knowledge created on past projects• Support and strengthen a continuing improvement culture within AD&D• Formatting documentsTo see more please request my CV.

• Personal Assistant (This role was in conjunction with my role as Project Coordinator)

  • Jul 2017 - Jul 2018

  • Acting as a #irst point of contact for clients, stakeholders and team members.• Drafting correspondence• Managing phone calls.• Managing calendars and organising meetings and appointments,including correctly prioritising events and meetings.• Booking and arranging travel, transport and accommodation.• Organising events and conferences.• Typing, compiling and preparing reports and presentations.• Ensuring print outs and previous minutes for meetings are ready inadvance.• Taking meeting minutes and distributing them within 24 hours.• Managing databases and #iling systems.• Implementing and maintaining procedures/administrative systems.• Liaising with sta, suppliers and clients.• Collating and reconciling expenses and accounts.• Conducting research on behalf of the manager.• Organising the manager’s personal commitments including travel orfunctions.• Remaining a high level of discretion at all times, due to being privy tohighly con#idential decisions and documents.• Memorising schedules to ensure that awareness of upcoming events toensure nothing was taken by surprise.• Maintain a high attention to personal details.• Always be exceptionally organised.• Set up meeting rooms and ensure connectivity for virtual meetingswhere ready before meetings commenced.• Basic IT



Lihir Gold Limited

• Personnel Logistics Coordinator (Secondment by Beca)

  • Nov 2016 - Dec 2016

  •Oversees crew change operations in line with rotations, planned schedules.•Acts as focal point for nominated project/team or department in relation to the movement of personnel.•Books and reserves appropriate transport and ensure that all personnel have correct check-in details.•Ensures that personnel have the correct documentation to be able to travel to desired locations.•Liaises with other departments to ensure that you have the correct information.•Manages and allocates field accommodations to personnel.•Updates the personnel logistics system and mobilisation tracker in line with emergency response procedures.•Reacts quickly to last minute changes in planned personnel logistics in a calm yet efficient manner.



Beca

• New Zealand
• Business Consulting and Services
• 700 & Above Employee

• Section Administrator

  • Sep 2014 - Nov 2016

  •Responsible for providing administrative services and assistance to the Section Manager.• Contribute to the coordination of section activities including weekly and monthly reports, diary management and correspondence coordination•Coordination of staff matters including inductions, timesheets, PDPs, KPI’s and quality compliance•Possess knowledge of individual clients business and industry•Responsible for the coordination and maintenance of section OHS activities•Provide a quality service to internal and external clients•Act in a timely manner to complete all internal client requests efficiently and inform clients when unable to meet expectations and reach agreement on course of action.•Build rapport and communicate professionally with all team members and clients even when the situation becomes difficult•Co-ordinate own workflows to ensure completion of special project priorities•Seek specific, constructive and immediate feedback to ensure development of best practice knowledge•Achievement of team goals are obtained through personal effort