Office Manager

• Dec 2019 - Present

Functions Coordinator

• Jan 2019 - Sep 2019

• Planning and executing corporate and social events from start to finish. • Issuing quotations, invoices and assisting the accounts team with debt collection. • Coordinating events and liaising between relevant departments to ensure the smooth execution of services. • Coordinating food and beverage staff, setting up events and audio-visual equipment. • Maintaining new and existing client database and event/job profile. • Managing and upkeeping functions’ department stock: equipment, decorations, linen, beverage and stationery. Show less

Office and Events Manager

• Sep 2013 - Sep 2018

• Responding promptly and professionally to customers and others stakeholders’ enquiries by emails and telephone. • Responsible for preparing rosters on Deputy and running Payroll on a weekly basis using XERO Accounting System. • Implementing new procedures for accounts receivable using CRM - Streak through Gmail. • Preparing newsletter on MailChimp and managing events calendar in Google Calendar. • Liaising with clients to plan events, creating spreadsheets for events logistics, briefing all staff members and onsite management. • Responsible for invoicing and debt collection, entering bills and checking purchase orders against invoices received. • Preparing bank deposits, reconciling bank statements, and posting deposits to accounts. • Managing petty cash account and cash float. • Undertaking ad-hoc duties. Show less

Administration Assistant in Real Estate

• Sep 2014 - Feb 2015

• Responding to general enquiries and liaising with prospective clients and tenants. • Responsible for accounts payable and receivable. • Managing property advertisements online, including photo editing and data entry. • Liaising with subcontractors for repairs and reports. • Assisting the team with clients’ documentation and contract/lease agreements. • Preparing property condition reports and furniture inventories. • Managing calendar for property viewing. • Responding to general enquiries and liaising with prospective clients and tenants. • Responsible for accounts payable and receivable. • Managing property advertisements online, including photo editing and data entry. • Liaising with subcontractors for repairs and reports. • Assisting the team with clients’ documentation and contract/lease agreements. • Preparing property condition reports and furniture inventories. • Managing calendar for property viewing.

Commercial and Marketing Coordinator

• Jun 2008 - May 2013

• Creating reports on sales and market trends and developing marketing strategies. • Assisting with launching products, including organising events and their logistics, and team training. • Managing advertising campaigns (printed brochures, magazines and others media). • Assisting the national and international sales team (quotes, logistic and payment type). • Coordinating all communications between factory and other stakeholders. • Resolving customer enquiries. • Organising department director’s diary and travels. • Preparing spreadsheets on sales and developing price tables. • Managing accounts receivable and payable of the department and dealing with suppliers’ contracts. Show less

Design & Production Assistant

• Aug 2007 - May 2008

• Developing campaigns for web and print with the creation and design graphic team. • Liaising and maintaining a strong relationship with suppliers and clients. • Supporting in advertising and events production. • Developing campaigns for web and print with the creation and design graphic team. • Liaising and maintaining a strong relationship with suppliers and clients. • Supporting in advertising and events production.

Manager

• Jun 2005 - Apr 2007

• Liaising with suppliers and contracts. • Assisting with sales and customer enquiries. • Organising pricing of products based on mark-up percentages. • Data entry and managing the online store. • Dealing with money and EFTPOS payments including balancing the till at the end of the day. • Liaising with suppliers and contracts. • Assisting with sales and customer enquiries. • Organising pricing of products based on mark-up percentages. • Data entry and managing the online store. • Dealing with money and EFTPOS payments including balancing the till at the end of the day.

Receptionist

• Mar 2004 - Aug 2004

Maternity leave cover • Screening inbound and outbound calls, greeting visitors at the door as the front of house • Maintaining tidy common areas • Scheduling meeting rooms • General administration duties including data entry, scanning, archiving, travel bookings and general team support • Assisting with purchase orders for stationery and kitchen supplies • Managing incoming and outcoming mail and couriers • Other ad-hoc duties as required Maternity leave cover • Screening inbound and outbound calls, greeting visitors at the door as the front of house • Maintaining tidy common areas • Scheduling meeting rooms • General administration duties including data entry, scanning, archiving, travel bookings and general team support • Assisting with purchase orders for stationery and kitchen supplies • Managing incoming and outcoming mail and couriers • Other ad-hoc duties as required

Apprentice - Radio Production assistant

• Jul 2002 - Oct 2002

• Editing audio clips • Pitching ideas and news for scripts • Preparing scripts with editors and producers • Screening messages from radio listeners to go on air • Editing audio clips • Pitching ideas and news for scripts • Preparing scripts with editors and producers • Screening messages from radio listeners to go on air

Apprentice - Office assistant

• Mar 2002 - May 2002

• Providing general office assistance: copying, scanning, faxing, filing documents and data entry, • Calling and preparing membership cards for affiliate donors. • Providing general office assistance: copying, scanning, faxing, filing documents and data entry, • Calling and preparing membership cards for affiliate donors.