Office Administrator

• Nov 2021 - Present

Notary Public

• Mar 2021 - Present

Clerk1

• Sep 2019 - Nov 2021

Administrative Assistant

• Aug 2018 - Aug 2019

Maintain the executive principal’s calendar, by coordinating travel arrangements, meetings, teleconferences, expense reports, and correspondence. Prepare instructional materials to maintain the campus’ instructional programs and goals. Support directors, teachers, and staff through organizational planning and administrative support, as needed Negotiate favorable terms and agreements with vendors for special events and campus activities. Provide campus budget and bookkeeping support by preparing and maintaining purchase requisitions, as well as, account and inventory management. Maintain a collaborative working environment that fosters positive productive relationships with all levels of constituents with integrity and professionalism.

Accounts Payable Specialist

• Aug 2016 - May 2017

Reviewed invoices, allocated cost, and acquired the approval of expenditures prior to payment. Researched and reconciled discrepancies from vendor inquiries. Scanned, emailed, coded, matched & accurately processed non-PO, consolidated and corporate invoice(s) to receipt. Assisted with daily projects including audits and budgets during tight deadlines. Assisted in monthly, quarterly and year-to-end financial statement closing. Reviewed invoices, allocated cost, and acquired the approval of expenditures prior to payment. Researched and reconciled discrepancies from vendor inquiries. Scanned, emailed, coded, matched & accurately processed non-PO, consolidated and corporate invoice(s) to receipt. Assisted with daily projects including audits and budgets during tight deadlines. Assisted in monthly, quarterly and year-to-end financial statement closing.

Administrative Assistant /Accountant

• Sep 2015 - Aug 2016

· Reviews, analyzes and reports on periodic expenditures · Create Purchase Orders with QuickBooks software· Order office supplies· Plan and schedule all meetings, responds to various inquiries both external and internal, manages communications via e-mail, phone calls etc.· Organizes & accurately maintains filing system of all Purchase Orders and receipts· Compiles information on receipt or disbursement of material, equipment, merchandise, or supplies, and computes inventory balance, price, and cost

Client Service Coordinator

• Jun 2012 - Jan 2015

· Greet clients and guest upon arrival and departure.· Maintain a clean and professional look to reception area· Answer multi-line phones· Provide basic internet and computer troubleshooting to clients· Billing· Scan checks · Make online deposits· Reconcile and Code receipts for purchases made with BBVA Purchasing Credit Card· Prepare offices to sell· File Client Service Agreements· Sort and deliver mail· Provide administrative service and support to clients· Order office supplies· Schedule conference room reservations· Stock kitchen, conference rooms, and offices with necessary supplies

Front Desk Coordinator

• Oct 2013 - May 2014

· Warmly greet guests upon arrival and departure· Maintain calendars in Outlook for Doctors and Nurses· Perform switchboard duties in terms of answering over 200 calls scheduling appointments· Complete insurance verifications· Process ACH and Debit transactions for co-pays· Prepare patients charts · Warmly greet guests upon arrival and departure· Maintain calendars in Outlook for Doctors and Nurses· Perform switchboard duties in terms of answering over 200 calls scheduling appointments· Complete insurance verifications· Process ACH and Debit transactions for co-pays· Prepare patients charts

Front Desk Coordinator

• Aug 2006 - Dec 2009

· Greet clients upon arrival and departure· Screen incoming calls and directed them to appropriate personnel· Order office supplies and maintain inventory· Sort incoming and outgoing mail· Arrange office lunches and keep appointment calendars· Perform light bookkeeping and accounting · Receive payments for services, print receipts, and enter transactions into QuickBooks · Greet clients upon arrival and departure· Screen incoming calls and directed them to appropriate personnel· Order office supplies and maintain inventory· Sort incoming and outgoing mail· Arrange office lunches and keep appointment calendars· Perform light bookkeeping and accounting · Receive payments for services, print receipts, and enter transactions into QuickBooks