Office Manager | Communications EA | Copyeditor

• Sep 2021 - Present

Executive Assistant

• Apr 2019 - Sep 2021

• Provided high-level executive support to the principal of a one-man, boutique law firm specializing in ethics-based defense litigation, handling all administrative duties for the firm including filing, scanning, maintaining Outlook contacts and calendar, preparing and executing bank deposits, and more. • Drafted, proofread, edited, and revised various legal documents such as motions, contracts, and memorandums as well as sensitive correspondence including engagement letters, agreements, etc.; prepared exhibits and other supplemental materials for client review and final submission to the Courts and other government agencies. • Entered daily time sheets into billing software (Sage TimeSlips), and prepared, modified, and distributed client invoices as needed. • Updated and maintained an accurate client database, and created a streamlined hard-copy filing system for quick and easy retrieval of client files; organized documents, records, reports, and sensitive client information in a discreet, timely, and professional manner. Show less

Task-Force

• Mar 2016 - Sep 2021

Multi-disciplinary task-force/ freelancer for TaskRabbit, including roles working for various start-up companies and independent business professionals. Well-versed in SEO content strategy, copywriting, editing and blogging. Additional tasks performed include a wide range of administrative duties, such as calendar management, meeting and event coordination, organising travel arrangements, and more. Past roles include: SEO Content Copywriter & Editor, Kinnek, New York, NY • Implemented SEO strategies through copy-writing, editing and re-formatting of blog posts, online articles and Q&A section of website to ensure coherent delivery of high-quality and accurate content • Updated blog and website through back-end CMS to create more captivating headlines and interactive content to generate efficient click-thru rates Office Manager, Quantitative Brokers, New York, NY • Handled various administrative tasks including data entry, inventory control, organising/ maintaining concise filing system(s) • Arranged and coordinated travel arrangements for senior executives and CEO • Created and streamlined SOP of organising company calendar to facilitate achieving their goals Independent Event Planner, C2 Special Situations Group, New York, NY • Designed and planned 100-person corporate networking event at CliQue Bar & Lounge • Coordinated all event logistics including selecting venue, negotiating contracts for event space and collaborating with site’s in-house sales team to develop food & beverage menus and tweak layout of venue to create most optimal use of space • Effectively managed budget of $13K to ensure client satisfaction and achieve successful event Show less

Executive Assistant

• Oct 2017 - Dec 2018

• Maximized CEO’s productivity through effective management of complex calendar, including scheduling all in-house and out-of-office meetings and conference calls, and handling all phone and email correspondence on CEO’s behalf. • Proactively updated and maintained Salesforce database with relevant information regarding new broker accounts, submissions, newly funded deals and more to ensure efficient underwriting and funding processes for entire Simply Funding team. • Acted as main point-of-contact for all newly-funded merchants by executing welcome call(s)/email(s) and assisting with credit-card processor changeover requests as needed. Show less

Executive Personal Assistant

• Nov 2016 - Oct 2017

• Effectively managed and coordinated multiple ever-changing calendars simultaneously for busy family of six by proactively handling conflicts and prioritizing requests while making detailed travel arrangements and scheduling all meetings, appointments and calls. • Understood and anticipated family’s needs by ensuring all household supplies were always fully stocked, running errands in a quick and efficient manner, processing exchanges and returns seamlessly and performing other daily tasks in a confidential, discreet and timely manner. • Fielded all calls, e-mails, and other correspondence, handling special requests and related duties accordingly. • Handled tasks relating to extensive apartment renovation including proofreading contracts, obtaining bids and sourcing materials. Show less

Event Production Assistant

• Aug 2016 - Aug 2017

• Collaborated with fellow production team members to execute entertainment portion of high-profile, planned events • Served as on-site contact during band showcases, providing superior customer service to all attendees to help increase agency’s client base, promote brand, and ensure overall success [of event] • Collaborated with fellow production team members to execute entertainment portion of high-profile, planned events • Served as on-site contact during band showcases, providing superior customer service to all attendees to help increase agency’s client base, promote brand, and ensure overall success [of event]

Lead Concierge at New Orleans Marriott & Hilton New Orleans/St. Charles Ave. Hotel(s)

• Apr 2015 - Feb 2016

• Welcomed all guests/visitors to hotel, providing information on local attractions, tours, and dining while quickly determining customers’ needs • Created personalized recommendations and customized itineraries for individuals, families and corporate groups based on clients’ preferences, resulting in average of $5,000 in tour sales generated on weekly basis • Formed strategic partnerships with New Orleans tourism/hospitality industry professionals and local businesses to optimize guests’ booking experience(s) that contributed to growth of company and increasing brand awareness Show less

Independent Sales Agent

• Jan 2014 - Mar 2015

• Provided supplemental insurance benefits to both individuals and small businesses through marketing and education of Aflac products by conducting presentations to small business owners and their employees and offering advisement with selection of policies during one-on-one enrollment(s) following presentation • Achieved record-breaking account acquisition for year by successfully identifying, pitching and establishing over 12 new small businesses accounts for Greater New Orleans region • Provided supplemental insurance benefits to both individuals and small businesses through marketing and education of Aflac products by conducting presentations to small business owners and their employees and offering advisement with selection of policies during one-on-one enrollment(s) following presentation • Achieved record-breaking account acquisition for year by successfully identifying, pitching and establishing over 12 new small businesses accounts for Greater New Orleans region

In-House Marketing Coordinator

• Nov 2012 - Dec 2013

• Greeted all guests upon arrival to resort and provided concierge services (i.e. information on local attractions) to book all owners, guests-of owners, and others for Wyndham information sessions • Maintained accurate records of each guest's tour status to provide in-depth reports of daily booking activity to management • Surpassed all performance standards and sales goals set, earning title of top in-house marketer for New Orleans sites in third quarter • Greeted all guests upon arrival to resort and provided concierge services (i.e. information on local attractions) to book all owners, guests-of owners, and others for Wyndham information sessions • Maintained accurate records of each guest's tour status to provide in-depth reports of daily booking activity to management • Surpassed all performance standards and sales goals set, earning title of top in-house marketer for New Orleans sites in third quarter

PR/Marketing Intern

• May 2012 - Oct 2012

• Assisted in planning and execution of media programs and special events • Drafted all press releases, media alerts and e-blasts, and updated/complied press lists for distribution of these materials • Coordinated pre-and-post-event communications, including invitations, confirmations and more • Tracked all press coverage • Assisted in planning and execution of media programs and special events • Drafted all press releases, media alerts and e-blasts, and updated/complied press lists for distribution of these materials • Coordinated pre-and-post-event communications, including invitations, confirmations and more • Tracked all press coverage

Marketing Intern

• Oct 2010 - Jan 2011

• Collaborated with marketing director(s) to help plan/coordinate various special events, such as Choice Eats, Brooklyn Pour, Web Awards, and annual Village Voice Halloween parade • Researched leads for potential sponsors to develop "sponsor hit list" for all events • Designed and implemented weekly contests, promotions, and giveaways • Compiled media kits, sales sheets, and other reference materials for both sales & marketing departments • Prepared and organized all promotional/collateral materials for events, including signage, name tags, brochures and more Show less

Social Media Marketing Consultant

• Apr 2010 - Oct 2010

• Researched, developed and implemented various marketing strategies to grow firm's social media presence, which included posting daily updates on TR's Facebook and Twitter page(s) • Created "Talent Resources" blog in effort to drive traffic to firm's various social media outlets • Assisted with tracking of press coverage • Researched, developed and implemented various marketing strategies to grow firm's social media presence, which included posting daily updates on TR's Facebook and Twitter page(s) • Created "Talent Resources" blog in effort to drive traffic to firm's various social media outlets • Assisted with tracking of press coverage

Fashion PR Intern

• May 2008 - Aug 2008

• Organized merchandise in showroom which included tracking all samples through regular documentation of items • Packaged and created send-out sheets for gifts, loans and other shipments released from showroom • Assisted fashion directors with press pulls for photo shoots, celebrities and other promotional events • Created "mock" marketing campaign for agency's yearly [summer] intern competition, implementing various PR/promotional marketing strategies to develop and pitch plan to panel of senior fashion directors at firm, which was ultimately chosen as winning campaign Show less