Experience

Cortico

• United States
• IT Services and IT Consulting
• 1 - 100 Employee

• Manager of Administration

  • Jan 2020 - Present



Beth Israel Deaconess Medical Center

• United States
• Hospitals and Health Care
• 700 & Above Employee

• Division Manager

  • Jan 2012 - Jan 2020

  Track project timelines, milestones, and budgets to ensure adherence to federal and foundation reporting guidelines. Lead monthly meetings to present financial forecasts, project updates, regulatory issues, and personnel matters.Manage multi-million dollar division budget. Analyze division Profit & Loss statements to track overall finances. Analyze account budgets (60+) in concurrence with known and future encumbrances.Prepare grant proposals and progress reports, track report completion, and coordinate submission. Track grant and subcontract setup including execution of documents, invoicing, and milestone payments. Lead interoffice, bi-weekly meeting to review pending agreements and track progress, and facilitate follow-up on outstanding items.Planned all aspects of Scientific Advisory Board Meetings and annual lab retreats, including venue negotiations, refreshments, AV needs, international and local travel logistics, and reimbursements. Develop and directly supervise Quality Assurance role responsible for assessing compliance with Good Clinical Lab Practices. Lead bi-weekly conference calls to review pending Clinical Trial agreements and track progress, ensure rapid review and execution, and bring pertinent issues to the attention of the funding PI for resolution. Track expenses and ensure invoicing adherence to agreements.Directly supervise five-person administrative team and work closely with management team and scientific staff (70+ people), address employee performance issues on behalf of the Chief and other Principal Investigators, and liaise with HR on corrective action as needed. Lead weekly administrative meetings and track productivity and project allocation. Lead monthly lab manager meetings and discuss policy and issues, ensure high-level issues are brought to the attention of the Chief and other PIs, and work with PIs and staff to ensure issues were resolved. Advise managers on hospital and Center policy.

• Division Administrator

  • 2009 - 2012

  Managed multi-million dollar division budget. Established monthly financial analysis. Created and maintained grants database and managed division expense flow. Implemented framework for financial management and lead monthly meeting on programs/projects status. Organized and tracked subcontract expenditures.Coordinated submission and prepared all non-scientific sections of grant proposals. Tracked grant and subcontract setup. Advised principal investigator on grant policy. Prepared annual progress reports.Managed external international collaborations. Managed the coordination of SAB and scientific meetings.Developed and managed administrative team. Managed hiring, on-boarding, and training of new personnel, drafted annual employee reviews and handled performance issues, facilitated salary negotiations, and coordinated visa and work authorizations.

• Program Administrator

  • 2006 - 2009

  Provided managerial and administrative support to the Principal Investigator of a major biomedical research laboratory involved in HIV-1 vaccine development. Coordinated all research group activities, organized major scientific conferences, and developed and maintained multiple research databases. Regularly interacted with staff, collaborators, and contractors from academia, government, and industry. Scheduled an organized complex national- and international travel and accommodations, coordinated meetings and international conferences including Scientific Advisory Board meetings.Coordinated the hiring of personnel and assisted with preparation of reports, manuscripts, and grants. Managed reimbursement of project-related expenses.



Australian Department of Foreign Affairs and Trade

• Australia
• Government Administration
• 700 & Above Employee

• Consular Officer

  • 2004 - 2006

  Responsible for all administrative functions of the Consulate, including bank account reconciliation and implementation of software rollouts. Coordinated logistics for visiting dignitaries, organized and managed complex Australia Day and ANZAC Day celebrations, and provided consular assistance to Australian citizens.



Hawaii Health Care Business Incubator

• Administrative Professional

  • 2002 - 2004

  Provided administrative support for several early-stage healthcare technology startups.