Office Manager and Spares Coordinator

• Aug 2019 - Present

Office Administrator

• Jan 2019 - Aug 2019

• Created contracts for sales department• Input data into CRM for sales department after ensuring the accuracy of the data• Processed Account Receivables, from data entry, sending out invoices, and posting the payment • Daily bank deposit• Processed Account Payables and data entry• Credit card reconciliations• Time / Attendance data entry and processing for payroll• Daily filing and organizing electronics and hard copy documents• Maintained kitchen and office supplies

Office Administrator

• Apr 2018 - Dec 2018

• Assisted Senior Management team with administrative duties including creating business letters, memos, minutes taking, calendar management, and other projects as required• Managed front reception• Arranged local and international travels (event registrations, flight tickets, hotel accommodation, car rentals) and created detailed itineraries• Organized companywide events (Christmas Lunch, Company Picnic, Company Dinner, Company Day), offsite Leadership Team Meeting, employee recognitions, and various projects as required• Assisted in marketing events by preparing marketing material and equipment, created summary and report after every event• Managed phone system (updating phone database and technical systems for any changes in personnel)• Ordered and maintained office supplies and IT equipment• Created budget for travel, shipping, and kitchen supplies.• Created monthly report for travels expenditures, shipping expenses, and for kitchen related expenditures

Administrative Assistant

• Jul 2016 - Apr 2018

• Managed calendars and scheduled meetings and appointments for 3 executives regularly and 2 other executives at times• Planned and managed monthly Leadership Team Meeting including creating agenda, meeting materials and presentations, taking and distributing minutes• Planned and managed town hall meetings including preparing presentations and meeting room• Coordinated internal sales meetings, conference calls, and catering• Coordinated offsite meetings, including finding venues, transportation, and catering• Prepared and reconciled executive business expenses• Prepared correspondence, memos, reports, and presentations• Arranged local and international travels and created detailed itineraries• Organized company events including business and social events• Liaised and communicated with other department to obtain and provided necessary information to complete the tasks• Administered new employee recruitment: job posting, offer letter, prepare all paperwork and onboarding of new employees• Covered for front office when needed• Ordered office supplies and IT equipment, snacks/drinks for customer areas• Reconciled 8 company credit cards and managed the usage of 4 company credit cards• Account Receivable data entry and posting into the ERP