Experience

APHL - Association of Public Health Laboratories

• United States
• Non-profit Organizations
• 200 - 300 Employee

• Senior Administrative Specialist

  • Oct 2010 - Present

  • Management of the Association of Public Health (APHL) Kenya in-country administrative activities, including payment processing, purchase orders, and coordination with vendors • Ensures that all administrative and logistical tasks are handled promptly, allowing for coordination of the stakeholder's meetings, task workgroups, and training with the Centers for Disease Control and Prevention (CDC), Kenya Medical Research Institute (KEMRI), and the Ministry of Health (MoH) personnel • Supervise APHL Kenya staff, including the Associate Administrative Specialist • Order stock for office consumables. • Assist in the planning and preparation of meetings and training held in Kenya as well as take notes/minutes as necessary during such meetings and training • Attend project meetings as requested by APHL Global Health Program Headquarters (HQ) staff • Assist in completing necessary reports as requested by APHL Global Health Program HQ staff • Act as a liaison with taxi vendor and ensures that ground transport requests are handled efficiently • Follow up on project raw data queries with the facilities as will be advised by the project activity lead • Ensure that all procurements and expenditures done complies with CDC rules and regulations • Assist with Monitoring and Evaluation (M&E) activities as necessary • Attend Kenya's APHL HQ and In-country team meetings and provide minutes from the meeting • Support in the procurement of laboratory supplies • Support in-country staff travel arrangements, both local and international • Make arrangements for hotel reservations, conferences or meetings • Compile monthly expenditure reports on project activities (payments and other expenditures) per APHL policies and will submit the reports to the Country Director and for APHL HQ review and process • Compile monthly expenditure reports, travel advances, reimbursements and/or reconciliation, and submit for APHL HQ review and process Show less



Postal Corporation of Kenya

• Administrative Assistant / Clerk

  • Nov 2007 - Aug 2008

  • Provide administrative/secretarial support for various departments/divisions such as answering telephones, assisting visitors, and resolving a range of administrative problems and inquiries. • Handling of petty cash. • Responsible for scheduling meetings for all employees; along with provides hospitality service arrangements as requested by staff. • Compose and distribute inter-departmental memorandums, ensuring timely delivery and receipt of important information while at the time maintaining confidentiality. • Established and maintains electronic records management system for all incoming and outgoing correspondence. • Direct clients to the appropriate offices and other duties assigned Show less