Experience

PBF Energy

• United States
• Oil and Gas
• 700 & Above Employee

• Senior Administrative Assistant

  • Jan 2023 - Present



UFCW & Employers Trust, LLC

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Senior Executive Assistant to Executive Director, Trust Fund Administrator & Board of Directors

  • Sep 2011 - Jan 2023

  UFCW & Employers Trust is a trust fund office focusing on administrating health care benefits and pension plans • Promoted the Leadership Team following my historical contributions and strategic planning • Received the Ideal Team Player award in 2019 for being Humble, Hungry and People-Smart • First Runner-up as Employee of the Year 2015 • Exceeding Expectations rating on annual performance evaluations year over year • Provided supplemental administrative support to the Board of Trustees, plan professionals, consultants, and legal counsel and work adjacent to Compliance Officer on ongoing tasks • Supervises, trains, and mentors two (2) other assistants • Manage preparations for quarterly board meetings including agenda, minutes, and meeting materials • Facilitates all meetings for those onsite and virtual attendees using MS Teams, Zoom, GoToMeeting • Oversees offsite meeting logistics including scouting of potential locations, negotiates vendor contracts, budget planning, catering, AV, and distribution of materials via InfoExchange / SharePoint • Manage and approve timecards via ADP and provide in-depth annual performance evaluations • Responsible for all aspects of document collection and production of records to subpoenas, government investigations (DOL, IRS, etc.), and litigation discovery • Key contributor and provided a deposition during an anti-trust lawsuit again Sutter Health • Creation of complex PowerPoint presentations • Created enhanced processes (performance at-a-glance, credit card reconciliation, expense policy tab) Show less



Santen

• Japan
• Pharmaceutical Manufacturing
• 700 & Above Employee

• Executive Assistant to CEO, Vice President of R&D, and Director of Project Management

  • Jan 2009 - Sep 2011

  Santen, Inc., is a pharmaceutical company specializing in ophthalmology where I worked supporting three high-level individuals while the company was growing substantially year-over-year. • Nominated as Employee of the Year 2010 • Exceeding rating received on Annual Performance Evaluations • Provide complete administrative support to a rapidly growing department with a 20% increase in headcount and over 200% in budget • Coordinate global meetings and conference calls across multiple time zones, field phone calls, process mail, manage vacation/sick requests, review and approve submitted expense reports • Managed busy calendars requiring frequent re-scheduling while prioritizing time and needs • Prepare detailed multi-city domestic and international travel itineraries (includes estimated taxi travel times, recommended local restaurants, maps, floor plans, etc.) • Annual average of 30+ travel itineraries for multiple staff members • Process complex expense reports (following up on discrepancies and missing receipts) • Monthly reconciliations of credit cards to ensure all expenses have been reimbursed • Monitor and create month-end and complex budget reports • Managed and processed invoices, check requests, and petty cash • Extensive event and meeting planning skills (annual average of 3+ events, 100+ people) • Anticipate needs and proactively address task lists/agendas • Prepare and edit PowerPoint presentations, consolidate documents and create charts • Created and presented a Meetings Standards & Best Practices document (later adopted into the HR Manual) for meeting scheduling, meeting standards, and use of MS Outlook Show less



NextLabs

• United States
• Software Development
• 1 - 100 Employee

• Executive Assistant To Chief Executive Officer

  • Nov 2006 - Jan 2009

  NextLabs is a software start-up specializing in policy-driven information risk management and data security • Provided complete administrative support to CEO and his executive team • Coordinated meetings, maintained calendar, responded to emails and requests on behalf of the CEO • Prepared detailed multi-city domestic and international travel itineraries (annual average 12+) • Proactively addressed task lists and agendas to keep CEO abreast of ever-changing priorities • Processed expense reports and managed vendor relations and negotiations • Special event/party organizer as well as, facilitated all logistics for customer visits • Handled all Human Resources duties such as new hire orientation, benefits enrollment, and stock option allocation, and assisted with recruiting • Worked closely with CFO on legal contracts, the implementation of company policies and procedures, as well as month-end financial reports (BAAs, NDAs, contracts) • Receptionist, Office Manager, and processed all shipments • Facilitated the company move including but not limited to property viewing, lease negotiations, vendor communications, etc. Show less