Experience

Special Olympics Florida

• United States
• Non-profit Organizations
• 1 - 100 Employee

• Program Coordinator

  • Oct 2012 - Present

  The Program Coordinator is the key leader of programs and is responsible for overseeing the administration, finances and public relations aspects of the program.● Works to ensure that all aspects of the program are implemented in accordance with SO policies, operating procedures and accepted standards of quality● Serves as primary liaison between staff and volunteers including:● Meeting with individuals, special interest groups and others on behalf of the program. ● Interfacing with a diverse community-based population, directing inquires, concerns and complaints pertaining to intellectual disabilities● Establishing program information distribution system for staff and volunteers● Ensuring that all required paperwork is submitted in a timely manner (Competition reports, grant reports, registration packets, etc.)● Conveying program concerns, issues, suggestions, etc. to staff ● Attending sponsored meetings and conferences● Working to Increase program awareness with health organizations and associations● Manages and coordinates all activities for volunteers● Facilitates, schedules and plan train-the-trainer workshops● Handles sensitive and confidential information with discretion● Works with programs to ensure financial goals are met and adhered to the program policies and guidelines● Assists in creating a balanced budget each year and helps create an adequate fundraising plan to meet financial needs● Creates, processes and follows up on expense reports, purchase orders, and budgeted purchase items● Serves as project manager for special projects, at the request of the Sr. VP, which includes planning and coordinating multiple presentations, disseminating information, and coordinating direct mailings, ● Responsible for maintaining all documentation, including state-mandated paperwork● Maintains detailed calendars of appointment schedules for meetings, conferences, domestic/international travel arrangements and special events

• Program Assistant

  • Apr 2006 - Oct 2012

  The Administrative Assistant to the Sr. VP of Programs coordinates and oversees administrative duties while providing an extensive level of support.• Scheduled and coordinated meetings, appointments and travel arrangements for senior staff and Field Service managers • Prepared and modified documents including correspondence, reports, drafts, memos and emails• Coordinated agendas for meetings with visitors and clients• Filed and recorded corporate documentation, electronic files, inventories and reports• Created spreadsheets and presentations • Purchased office equipment and supplies – contacted vendors and subcontractors• Coordinated and maintained records for staff, telephones, parking and petty cash• Worked independently and within a team on special nonrecurring and ongoing projects• Resolved administrative problems and inquiries• Prepared written responses to routine inquiries• Opened, sorted and distributed incoming correspondence• Maintained an orderly and professional appearance of public areas, such as the reception area and meeting rooms.



REX Construction Services

• United States
• Construction
• 1 - 100 Employee

• Marketing Coordinator

  • Jul 2000 - Apr 2006

  The Marketing Coordinator reports into the marketing manager and coordinates the marketing activities of the marketing team. ● Assisted Marketing Manager in coordinating various integrated communication and marketing activities ● Assisted in writing, tracking and delivery of press releases ● Coordinated in production of a wide range of marketing communications ● Communicated with external contacts to properly handle direction of business relations and distribution of company literature. Followed through with meeting arrangements as needed ● Organized details of meetings, agendas, travel arrangements, itineraries, and expense reports ● Organized and maintained sales proposals and collateral, desktop publishing, rate cards, newsletters, brochures, and many other materials related to marketing both in print and electronic ● Supervised the production and implementation of marketing materials ● Executed a wide variety of details that involve direct mail, email broadcast campaigns, outbound calls, marketing trade shows and events, public relations, customer communications, media advertisements, promotions, and other marketing plans ● Maintained communication open lines with all organizations and providing prompt answers to requests in order to determine how to convey concise, clear, and timely selective information ● Developed standardize presentations, sales scripts, proposals ● Created and maintained internal publication providing sales statistics, campaign information along with additional relevant information for the staff