Experience

Baniyas Investment and Development Company L.L.C.

• United Arab Emirates
• Real Estate
• 1 - 100 Employee

• Leasing Administrator

  • Aug 2015 - Present

  • Meet ongoing deadlines and process shopping mall lease documents and database changes in a timely and accurate manner.• Provide high level customer service to internal and external clients in regards to database information.• Coordinate ongoing lease administration and reporting processes based on client requirements.• Abstracts Leases and maintain Lease Administration database system.• Establish and maintain tenant lease files.• Track expirations, renewal options and all other critical dates• Review, process and pay monthly rent and additional buildings from landlords• Resolve Landlord/ Tenant issues related to Lease Compliance.• Communicate with and create reports as requested by Tenancy coordination, Leasing and mall management departments.• Prepare/ Manage/ Delivery monthly rent reports.• Review monthly invoices and monthly rent increases.• Work with landlords and clients to resolve rent questions• Manage certificate of insurance compliance.• Provide high level customer service to all clients for ongoing requests.• Attendance at monthly client meetings as requested.• Preparation of lease offers and approval forms.• Receiving and verification of tenant cheques and timely forwarding to finance department.• Overseeing and tracking the leases of the mall.• Follow the lease of financial transaction, such as rent, sublease payments, renewal, service charges, shop fitting guarantee and other miscellaneous fees.• Process and check the leases to make sure all the information is accurate and logged onto a database and files appropriately.• Seeing and ensuring that billing and all other financial transaction are being taken care of in a timely manner and informing necessary personnel of any missing or late payments Show less

• Marketing Assistant

  • Feb 2013 - Aug 2015

  • Prepare reports for Marketing Manager.• Preparing and issuing Quotation for the Tenants at the Mall.• Organizing induction ceremonies and training for new staff.• Compiling the following files such as Access permit, Signed Quotation, and Performa Invoice• Follow up on payments.• Meeting with the tenants.• Preparing a proposal and presentation on PowerPoint.• Coordinating payments and final invoices to Finance• Updating Marketing Tracking Activities Sheet.• Finalizing Access permits for the tenant to install and remove the marketing branding and kiosk at the mall. • Checking all records and requirements are complete in the installation and removal of all branding elements.• Preparing access permits on all mall events.• Coordinating with the Marketing agency and mall team (internal and external coordination)• Assisting the Marketing Manager and supporting the marketing team with marketing activities.• Assisting with the production of marketing materials, activities and events.• Coordinating with the production of a wide range of marketing communications.• Providing support for marketing events and exhibitions as required.Competencies• Experience of working with and handling confidential data.• Able to maintain high standards of work and meet deadlines.• Can accurately enter sensitive computer data and update manual records.• Have previously developed a central database for all tenants and company’s(suppliers)relevant contactsPersonal• A capable team player who is able to liaise with people at all levels.• Easy going and approachable.• Flexible, adaptable and open to change.• Can work on own initiative.• Ability to multitask and priorities key tasks. Show less