Administrative Assistant

• Feb 2023 - Present

Legal Administrative Assistant

• Apr 2008 - Oct 2015

Environmental Law, Land Use Law, Water Law and Administrative Law *Personal Legal Assistant to President of the firm *Perform a wide variety of confidential and complex administrative duties in support of the president, managing partners and associates *Proofread a variety of pleadings, and correspondence, transcribe dictation, and compose independent correspondence to clients *File documents using Florida E-Portal, DOAH, Circuit, Bankruptcy and Federal Courts *Maintain and monitor a calendar of events, meetings, court appearances, and court documents for multiple attorneys *Coordinate travel arrangements including convention attendance, hotels, flights, rental cars; processes reimbursement requests *Log attorney time into accounting and billing program *Maintain mail sorting and distribution process *Manage office phone calls including the screening of incoming calls *File and organize office and client files including hard copy and electronic files *Assist in the design and distribution of office marketing materials, forms and manuals *Office liaison for all new software and office procedures *Maintain relationships with a broad range of clients including key government officials

Administrative Assistant

• Jun 2007 - Apr 2008

*Maintained communication between the President, two satellite offices and clients *Corresponded with insurance companies to obtain client values *Scheduled client appointments and prepared relevant documents *Developed forms and logs to enhance office organization *Sorted and distributed all FedEx, UPS, and courier mail *Maintained communication between the President, two satellite offices and clients *Corresponded with insurance companies to obtain client values *Scheduled client appointments and prepared relevant documents *Developed forms and logs to enhance office organization *Sorted and distributed all FedEx, UPS, and courier mail

Legal Assistant

• Jun 2005 - Apr 2007

Personal Injury Law *Maintained close communication between four attorneys and their clients *Requested medical records for settlement brochures and mailed demand packages *Filed Workers’ Compensation board forms for change in ATP, address, and approval of treatment *Submitted mileage and prescriptions for reimbursement in Workers’ Compensation cases *Prepared exhibits for Workers’ Compensation hearings *Prepared dictation and sent general correspondence *Organized case folders, filed, ordered supplies and various other office duties