Experience

BABYLON HEALTHCARE SERVICES LIMITED

• United Kingdom
• Wellness and Fitness Services
• 1 - 100 Employee

• Executive Assistant to Chief Business Officer

  • Apr 2021 - Present

  Acted as ambassador and gatekeeper by diplomatically fielding incoming questions/requests. Managed executives’ time by continuously reprioritizing key tasks to ensure the organization ran efficiently. Performed complex calendar coordination for the CBO across multiple time zones and several departments. Organized large events for executives and their teams across several different cross-functional departments. Planned our Senior Leadership Team’s quarterly offsite meetings strategically held in different locations abroad. Collaborated with Staff, Talent, and People to schedule ET candidate interviews with upper management. Processed expense reports, reimbursements, and other financial duties from multiple sources. Show less



Skoll Foundation

• United States
• Philanthropic Fundraising Services
• 1 - 100 Employee

• Executive Assistant to Chief Strategy Officer

  • Oct 2020 - Apr 2021

  Helped build and sustain highly strategic programs and initiatives to ensure execution and impact. Assisted in the preparation, implementation, and timely distribution of program procedures and policies. Transcribed and distributed meeting minutes/agendas to track ownership and status of Action Requests. Processed expense reports, reimbursements, and other financial duties from multiple sources. Exercised discretion in contacting personnel to fulfill assignments that were confidential in nature. Responsible for preparation of all internal and external communication; including shadowing email. Managed SharePoint site containing corporate org charts, charters, minutes, and other team documentation. Show less



Net Objectives

• United Kingdom
• Business Consulting and Services

• Executive Assistant to Senior Partner

  • Aug 2017 - Oct 2020

  Composed and released high-level correspondence to ensure timely distribution for executive’s office. Acted as a liaison for executives; ensuring questions and problems are answered effectively on time. Composed special reports, letters, and technical documents within the project controls discipline. Reviewed and approved times sheets, E-Procurement, and other consultant invoices. Created tracking systems for program change control and contract modification documents. Attended executive meetings to take minutes and identify action items for follow up. Monitored and reconciled client invoices for accurate coding, approval, and processing. Worked with the management team to ensure daily office procedures were efficient and cost-effective. Implemented the new document management and E-signature software service, company-wide. Negotiated and initiated corporate contracts with administrative, facilities, and IT vendors. Implemented the installation of a new AT&T fiberoptics line into the building. Managed solid working relationships with the landlord and property management company. Show less



Rabobank N.A.

• United States
• Investment Banking
• 1 - 100 Employee

• Executive Assistant to Chief Executive Officer

  • 2012 - 2017

  Provided exceptional administrative support to the Chief Financial Officer and staff. Heavy calendar management and complex global travel arrangements. Read, researched, edited, and routed corresponding documents to appropriate departments for actionable response. Transcribed, formatted, inputted, and transmitted text to ensure final copy conveys intended meeting minutes and action items. Professionally and tactfully represented the CFO when welcoming and/or existing guests. Prioritized and managed multiple projects simultaneously on a timely manner. Show less



Waze, Inc.

• Executive Assistant to CEO and Office Manager

  • 2009 - 2012

  Provided exceptional administrative support to the Chief Executive Officer. Heavy calendar management, complex global travel arrangements, and coordination of multiple international itineraries. Planned and implemented the move of finance department from Israel to the US. Responsible for all human resources administration and processing. Coordinated marketing events, executive seminars, and board of directors meetings abroad. Optimized facilities and office management to improve daily operations. Planned and implemented the US corporate travel policy. Show less



MonoSphere, Inc

• Telecommunications
• 1 - 100 Employee

• Executive Assistant to CEO and Office Manager

  • 2001 - 2009

  Reduced expenses by $47,000 by identifying cost-effective travel agencies and renegotiating contracts. Maximized and optimized facilities and office management to improve daily operations. Gathered and compiled PowerPoint presentations for Board of Directors meetings and presentations. Negotiated with vendors on tradeshow participation and sponsorship for several online industry platforms. Processed expenses, PO’s, invoices, and the provided monthly office budget forecast. Heavy calendar management, global travel arrangements, and corporate itineraries. Successfully coordinated and hosted numerous client seminars, creating invitations and promotional materials, booking venues, and selecting guest speakers. Designed, coordinated, and maintained vital competitive analysis process to facilitate implementation of aggressive company marketing strategy. Responsible for data integrity and Salesforce administration. Maintained updated external and internal website content. Show less