Experience

Alinta Energy

• Australia
• Utilities
• 700 & Above Employee

• Executive Assistant

  • Jul 2023 - Present



Catch

• Australia
• Software Development
• 300 - 400 Employee

• Executive Assistant

  • Oct 2022 - Aug 2023

• EA to Managing Director

  • Jun 2020 - Oct 2022



Frasers Property Australia

• Australia
• Real Estate
• 500 - 600 Employee

• Executive Assistant

  • Apr 2017 - Jun 2020



Worley

• Australia
• Professional Services
• 700 & Above Employee

• Executive Assistant / Project Finance Lead

  • Jul 2013 - Apr 2017

  Responsibilities include:- Managing a team of 10 Billings Officers from multiple offices across the Australia East location- Chairing weekly WIP & Debtors meetings with Project Managers/Sector Managers to ensure timely billings and debt collections- Produce and provide information for Monthly Corporate Reporting

• Executive Assistant / Project Finance Officer

  • Jul 2011 - Jun 2013

  WorleyParsons is a dynamic, entrepreneurial, empowered global engineering design & project services group employing over 35,500 people across 41 countries. With a recognised global reputation as a provider of professional services to the energy, resources and complex process industries, WorleyParsons continues to push the boundaries and extend its capabilities around the world. Headquartered in Australia, we are a global company that prides itself on providing safe and high quality services that exceed our clients’ expectations. WorleyParsons strives to be an industry leader in health, safety and environmental performance. Our vision is to achieve zero harm to people and assets, and zero environmental incidents. Duties included:- Reviewing commercial terms and contract agreement in relation to initial rate set up into GBS (Oracle) and project billing arrangement- Directly accountable for initial set up and ongoing maintenance of required billing data in GBS- Directly accountable for timely and accurate invoicing consistent with commercial terms- Maintain personnel rate table which include regular checking and follow up of rate discrepancies in GBS- In conjunction with Project Managers and Collection Officer be responsible for timely collection of payment- Responsible for reviewing new project set up in GBS based on commercial terms- Weekly review of project Revenue Recognition by running Exception Reports. Rectify issues highlighted in the Exception Reports for projects not generating revenue- Assist PMs in reviewing Work In Progress (WIP) Reports- Responsible for the accuracy of the ‘Actual’ data in the Project Control Statement prepared by Project Control/PM on a monthly basis- Provision of overall commercial and compliance support to PMs - Be the custodian of and maintain the Inter-Entity Work Order rate changes and Personal Assignment Authorization Form particulars- Prepare documentation for Project Commercial Close out forms and Write-off forms Show less



Victorian Desalination Plant - Parsons Brinckerhoff Beca Joint Venture

• Melbourne, Victoria

• Executive Assistant to Senior Management Team

  • Jan 2009 - Jun 2011

  Duties included: - Providing a full range of administrative support to the Project Management Team and Design Team - Took meeting minutes, formatted and distributed to all attendees - Constructed company organisation charts and flow charts using PowerPoint and Visio - Processing invoices and expenses claim forms - Producing and dealing with variation notice forms - Managed Design Certificates which support certain packages that are submitted for the project - Administered and tracked the lease of project rental properties - Organised and participated in events, conference calls, meetings and workshops - Worked part time in Quality Assurance which involved checking all Design/Technical Package documents before being issued to clients - Uploading of document onto ProjectWise (the projects document control program) Show less



ESB

• Ireland
• Utilities
• 700 & Above Employee

• Executive Assistant to Managing Director

  • Sep 2008 - Sep 2009

  Duties included: - Managed agendas, organised and coordinated meetings - Assisted in the preparation and presentation of reports and projects - Travel Arrangements - Organised office documents and maintained the filing system - Diary management and scheduling of appointments for my manager and team members - Taking Meeting Minutes - Ordering and distribution of inventory - Maintaining database for expenses and tracking receivables and payables Duties included: - Managed agendas, organised and coordinated meetings - Assisted in the preparation and presentation of reports and projects - Travel Arrangements - Organised office documents and maintained the filing system - Diary management and scheduling of appointments for my manager and team members - Taking Meeting Minutes - Ordering and distribution of inventory - Maintaining database for expenses and tracking receivables and payables



WHAT_architecture

• London, United Kingdom

• Office Manager

  • Oct 2007 - Jun 2008



BDP (Building Design Partnership Ltd)

• United Kingdom
• Design Services
• 700 & Above Employee

• Project Administrator

  • Aug 2006 - Oct 2007