Elsa Gallegos
Executive Administrative Assistant at Boulder Voices for Children- Claim this Profile
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Bio
Credentials
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OSHA Certification
OSHA Safety Training Institute
Experience
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Boulder Voices for Children
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United States
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Non-profit Organizations
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1 - 100 Employee
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Executive Administrative Assistant
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Feb 2021 - Present
Acts as the administrative point of contact between ED and internal/external demands. Undertakes the tasks of receiving calls, taking messages, and routing correspondence. Handles executives’ requests and queries promptly and appropriately. Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications. Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Maintains confidentiality and protects operations. Prepares reports by collecting and analyzing information. Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions. Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, verifying receipt of supplies. Maintains the cleanliness and order of the office space with vacuuming, dusting, and trash removal. Ensures operation of equipment by completing preventive maintenance requirements, following manufacturer’s instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques. Other duties as assigned by the Executive Director. Show less
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HelloFresh
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Germany
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Consumer Services
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700 & Above Employee
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Human Resources Administrative Assistant
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Jan 2018 - Jun 2019
Provided administrative support to the HR team. Organized and maintained employee documentation. Answered payroll and benefits questions and assisted with new hire paperwork. Provided administrative support to the Human Resources Manager on all employee matters. Maintained payroll information by collecting, calculating, and entering data. Polled electronic time clocks and reviewed the downloaded information for completeness and accuracy. Resolved payroll discrepancies by collecting and analyzing information. Provided payroll information to employees by answering questions and requests. Contacted various department supervisors for any missed time clock punches. Assisted with new hire paperwork and entry into various HR systems/tracking documents. Assisted with updating weekly HR related tracking documents. Assisted with entering and updating employee information with benefit carrier sites. Maintained employee confidentiality and protected operations by keeping human resource information confidential. Prepared and maintained employee files, ensuring timeliness, accuracy, completeness, compliance and confidentiality. Communicated all safety related issues and concerns promptly. Coordinated weekly and monthly HR related reports using applicable HR systems as directed by the HR leadership team. Show less
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Fresca Foods Inc.
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United States
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Food and Beverage Manufacturing
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1 - 100 Employee
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Safety and Training Coordinator
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Nov 2017 - Nov 2018
Served to address organizational and individual training needs for non-generation, non-power delivery, with a priority being placed on ensuring safety training needs are being met. Worked closely with business unit supervision/representatives to create efficient processes that met individual needs and preferences. Identification and collection of employee training needs Scheduled and coordinated of safety training classes Data entry and tracking Worked with department supervisors/representatives to identify safety training needs. Collected professional development and business tools training needs for employees. Sent a list of employees and their required e-learning to HR Direct to be assigned Provided HR Talent Management with the Business Tools and Professional Development courses that were assigned to employees by their supervisors Scheduled in-person safety training sessions Coordinated with safety specialists and vendors as needed Coordinated location, materials, and food/drinks (as needed) Scheduled compliance safety training as requested Entered course completion records Sent updates and reminders to employees/supervisors as needed OSHA training Show less
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Eyecare Center of Northern Colorado
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United States
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Medical Practices
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1 - 100 Employee
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Medical Scheduler
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Jun 2016 - Dec 2016
Responsible for entering instructions needed for scheduling in the electronic medical record platform. Responded to telephone calls promptly to establish or confirm appointments Responsible for the scheduling of patient appointments for consultations, evaluations, and treatments; follow-up or re-evaluation Responsible for collecting existing and new patient insurance information for insurance verification purpose Provided support in maintaining and updating patient medical records Responsible for entering data into various electronic systems, as well as maintaining the integrity and accuracy of the data Utilized appropriate schedule codes in scheduling office and hospital based medical procedures, for patients with appropriate provider and time/location slot Carried out pre-procedure phone calls and confirmed appointment times with patients via telephone Ensured suitable follow-up appointments are scheduled after a procedure is scheduled Provided support to other members of the department as needed. Interpreted Spanish for patients (Spanish to English, English to Spanish) Show less
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NOABRANDS
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Spain
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Design
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1 - 100 Employee
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Executive Administrative Assistant
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Feb 2015 - Feb 2016
*Executive Administrative Assistant & HR Assistant* Provided administrative assistant support to Human Resources and CEO. Displayed customer service skills answering multi0line phones in a fast paced professional office environment. Coordinate travel arrangements for the Operations Department. Assisted with expense reports. Processed new hire paperwork, I9's, W-4's, Health and dental insurance. Assisted with special projects, as assigned Maintained and ensured HR records and employees files were compliant Assisted with preparing employee documents for Federal and State audits. Show less
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Workforce Boulder County
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United States
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Government Administration
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1 - 100 Employee
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Employment Specialist
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Feb 2004 - Jul 2014
*Employment Specialist & Recruiter* Assisted approx. 6,000 job applicants annually with resumes Resolved unemployment insurance claims, job referrals, and recommendations, regulations, and appeal rights. Worked during the highest unemployment rate reaching over 8.5% Translated and interpreted documents regarding letters received and instructions for compliance in Spanish. Insured compliance, implementation and dissemination of policies and procedures. Counseled on personal interview skills and referred clients to available state and county agencies for grant monies, potential schooling and training opportunities. Staff recruitment Trained staff with job programs in Boulder and Longmont offices. Presented on website logistics, claim processing and problem solving. Show less
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Education
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Adams State University
Bachelor's degree, Political Science and Government
Community
