Ellen Sichel
Executive Administrative Assistant at Heart Hospital of Austin- Claim this Profile
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English Native or bilingual proficiency
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French Limited working proficiency
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Gaelic Elementary proficiency
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Romanian Elementary proficiency
Topline Score
Bio
Credentials
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IP Prerequisite Course
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Experience
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Heart Hospital of Austin
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United States
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Hospitals and Health Care
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200 - 300 Employee
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Executive Administrative Assistant
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Jul 2022 - Present
• Provided executive support to the Chief Executive Officer, Chief Operating Officer, Chief Nursing Officer, Chief Financial Officer and Vice President of Human Resources • Managed complicated professional and personal calendars, meetings, and calls in multiple time zones via Outlook and WebEx • Planned and executed events such as employee forums and award presentations • Created and distributed meeting minutes for monthly and quarterly committee meetings • Kept track of and submitted reimbursement for Corporate Purchases via corporate spending card • Screened and answered calls, emails, and correspondence with professionalism and in a timely manner • Served as a liaison with professional and personal relationships including company executives, Board Members, vendors, legal personnel, and educational and professional institutions • Created and sent out Invoices for Parking and Executive Wellness Clients • Placed supply orders from multiple sources to ensure the staff and Administration had all necessary supplies • Obtained Notary Commission and assisted with acknowledgments and other notary necessities Show less
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Keck Medicine of USC
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United States
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Hospitals and Health Care
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700 & Above Employee
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Project Specialist - Advanced Heart Failure
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Nov 2018 - Jul 2022
• Provided executive support to the Chief of Cardiology, the Director of Advanced Heart Failure, four Advanced Heart Failure faculty members, and one Electrophysiology faculty member • Managed complicated professional and personal calendars, meetings, and calls in multiple time zones via Outlook • Coordinated intricate professional and personal travel arrangements for the faculty members • Prepared business expense reports using Concur and Kuali • Screened and answered calls, emails, and correspondence with professionalism and in a timely manner • Served as a liaison with professional and personal relationships including company executives, Board Members, vendors, legal personnel, and educational and professional institutions • Interfaced with high-level executives, project teams, vendors, and pharmaceutical representatives on a regular basis • On behalf of the faculty, updated and tracked delegated tasks to ensure progress in meeting deadlines • Created Excel reports and budgets • Planned and coordinated symposiums for multiple cardiac specialties • Provided Accounts Payable support by ensuring the timely payment of invoices, and credit cards • Scheduling administrator for 32+ faculty members within the Cardiology Unit with Qgenda • Placed quarterly Costco orders to keep coffee, snacks and drinks accessible for the faculty and staff Show less
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The Queen's Medical Center
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United States
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Hospitals and Health Care
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400 - 500 Employee
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Administrative Secretary for Cardiology Fellowship
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Oct 2016 - Jun 2018
• Provided administrative support to 9 Fellows as well as the Chief of Cardiology • Coordinated heavy calendars, meetings, conferences, and travel arrangements in Outlook • Prepared and processed expense reports in Excel • Maintained budget spreadsheets in Excel • Managed office facilities, performed general clerical tasks and administrative responsibilities • Planned, coordinated, and executed multiple events (i.e. Fellowship Retreat, Graduation, Christmas/Birthday Celebrations) • Created lecture and service schedules via Excel • Rolled out new scheduling system for Cardiology unit service/clinic scheduling • Kept track of petty cash • Prepared all paperwork for incoming Fellows each new academic year Show less
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A3 Telecom
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United States
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Telecommunications
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1 - 100 Employee
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Administrative Assistant/Customer Service Representative
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Sep 2014 - Oct 2016
• Balanced 3 Vice Presidents’ impacted calendars, scheduling travel, vendor, and client meetings as well as internal and external meetings as well as the Founder/Owner’s calendar • Used judgment to prioritize urgent vs. non-urgent meeting requirements • First point of contact for the Honolulu, HI location • Greeted all incoming guests • Managed multi-line phone system: fielded questions, directed calls accordingly and delivered all messages • Scheduled technicians and interacted with clients, prioritizing technician appointments based on necessity • Office management of Honolulu office Location including office supplies, maintenance, and turning in the rent check monthly • Planned, coordinated, and executed company dinners and events • Screened and answered calls, emails, and correspondence with professionalism and in a timely manner Show less
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USDA
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United States
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Government Administration
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700 & Above Employee
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Office Automation Assistant
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May 2011 - Feb 2013
• Balanced 30+ scientists calendars, scheduling travel, vendor, and client meetings as well as internal and external meetings • Used judgment to prioritize urgent vs. non-urgent meeting requirements • First point of contact for the Bioproduct Chemistry and Engineering Unit in Albany, CA • Planned, coordinated, and executed unit events • Screened and answered calls, emails, and correspondence with professionalism and in a timely manner • Managed multi-line phone system: fielded questions, directed calls accordingly, and delivered all messages Show less
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Education
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2010 - 2012
Academy of Art University
Bachelor of Fine Arts (B.F.A.), Acting -
2005 - 2009
Pinole Valley High School
Specialty High School Diploma in Musical Theatre, Specialty Diploma in Musical Theatre -
2021 -
Mt. San Antonio College
Associate of Science - AS
Community
