Experience

ALSHAWAMIKH OIL SERVICES

• Oman
• Oil and Gas
• 100 - 200 Employee

• Communications & Office Manager

  • Nov 2021 - Present



TRACCS

• Saudi Arabia
• Public Relations and Communications Services
• 100 - 200 Employee

• EA & Office Manager

  • May 2021 - Nov 2021



Tenable

• United States
• Computer and Network Security
• 700 & Above Employee

• Executive Assistant to VP Sales APAC

  • Jan 2017 - Dec 2020



Hitachi ABB Power Grids

• Switzerland
• Appliances, Electrical, and Electronics Manufacturing
• 700 & Above Employee

• Executive Assistant to the SVP Commercial Operations APAC

  • Nov 2013 - Dec 2016

  Key accountabilities: - Extensive diary management, including preparing the President for internal/external meetings - Aid with managing President’s workload including acting as a gatekeeper and follow up after meetings - Monitor and aid processing of President’s email - Monitor tasks delegated to the President by the global COO or CEO - Monitor tasks delegated by the President to Ventyx managers including occasional minute taking - Organise APAC SLT meetings and Sales meetings - Build and maintain relationships internally and externally - Travel organisation (international and domestic) including visa applications. Ability and availability to react to last minute schedule changes due to changing customer priorities - Expense preparation including travel diary - Creation of presentations - Act as the eyes and ears of the President to understand employee morale and the impact of culture programs - Coordinate Sydney team meetings/social events Sydney Staff/Office Management: - Processing International Visas in person or via VisaLink - Set up meeting rooms with projector, equipment, order catering etc. - Function and event coordination, marketing, planning and management; and booking meeting rooms internally and externally - Coordinate with ABB Sydney reception to manage office facilities - Coordinate with ABB/Ventyx facilities and IT for efficient hot desking processes. Acting as Amex Verifying Officer for all new Amex applications - Sign off on all invoices sent to the Sydney office – liaise with accounts payable Show less



Intuit

• United States
• Software Development
• 700 & Above Employee

• Event Coordinator

  • Aug 2013 - Oct 2013

  Key Duties & Responsibilities: - Organise and manage high quality Certification Training Programs to internal and external clients to ensure Accountants and Bookkeepers across Australia, within budget. - Organise Introduction Events and roadshows across Australia - Organise the AU annual event planner outlining all the industry events, Roadshows, Certification Training Programs and Trade Shows for the year. - Organise and manage the Sydney office and ensure the day to day operations are run smoothly and within budget - Project planning and gap analysis - Provide detailed and accurate status reports - Serve as a customer advocate while simultaneously representing the company to effectively address. Mediate and escalate issues that are impacting the customer’s system implementation - Work with and assist the Marketing Manager with campaigns and marketing material - Provide support and assistance to the National Sales Manager and the Sales team - Set up and manage the registration process at all events - Responsible for sourcing promotional marketing items and giveaways at all events Show less



MYOB

• Accounting
• 1 - 100 Employee

• Executive Assistant

  • Dec 2010 - Aug 2013

  Key Duties & Responsibilities; - Assisting the General Manager of Sales & Marketing, Executive Directors and the Global Market Development Manager and their Direct Reports with various administrative tasks, including confidential matters (financial, payroll, HR etc…) - Responsible for the Compilation of information and assisting in the creation of proposals and management of reports - Diary Management and travel requirements for the General Manager and the Sales Team, including reviewing and approving all travel requests - Managing the relationship with the corporate travel provider and organising travel for all staff and Directors. - Managing the day to day activities and expenses relating to the office, including the responsibility of managing an annual budget in excess of $500k, liaising with all office related vendors and Service Providers - Assisting the Marketing Team with Projects and campaigns - Building strong relationships with other members of the MYOB BankLink team, providing support, advice and training, when required. - Responsible for reviewing staff expense claim forms that are submitted for payment. - Responsible for organising and managing all corporate conferences and events, product launches, Roadshows, seminars and Training clinics - Responsible for the collation and distribution of the weekly and monthly sales reports and the Executive Management reports that are distributed to the Board of Directors - Assisting the General Manager with internal and external communications - Providing suggestions and input into improvements in processes, procedures and products. Show less



Aquanet Power Limited

• Renewable Energy Semiconductor Manufacturing

• Executive Assistant

  • 2009 - 2010

  - Manage day to day aspects of the CEO’s activities. - Company Secretarial administration such as Shareholder information, ASIC Submissions, Board Minutes, Director Appointments and Resignations. - IP, Non-Disclosure Agreements and Trademark administration. - Managing the CEO's diary - Manage all expense claims for the CEO. - Manage relationship with corporate travel provider and organise travel for all staff and Directors. - Maintain a hard copy of electronic filing system for the CEO. - Liaise with the IT Manager for CEO’s IT requirements and provide IT support to all staff. -Manage relationship with Teleconference Provider and organise conference calls, webinars and video conference calls. - Compile correspondence and reports on behalf of the CEO. -Prepare, proof read and edit all outgoing correspondence e.g. Letters, funding proposals, press releases and marketing material. -Prepare the CEO for all internal and external meetings. -Maintain customer confidence and protect operations by keeping information confidential. -Prepare documentation for monthly meetings, executive meetings and other meetings as required, such as preparing and distributing agendas, booking meeting rooms, arranging catering and taking and distributing minutes of meeting. - Perform general clerical duties to include, but not limited to photocopying, typing, faxing, mailing and filing. -Facilitating the preparation of Board Reports / Packs and AGM documents. - Registering and organising the CEO’s attendance at conferences and other seminars. -Facilitating the company’s participation at conferences and seminars, including creating, editing and preparing presentations. -Organisation of staff activities. -Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks and participating in professional societies. -Organising Shareholder events and sending Shareholder communication. Show less



Cement Australia

• Wholesale Building Materials
• 400 - 500 Employee

• Executive Assistant & Office Manager

  • 2004 - 2009

  Key responsibilities: - Supervising the Secretarial Support Employees - Assist in the recruitment process of appropriately skilled staff and conducting inductions of new Secretarial Support employees - Liaise with Vendors relating to the day to day operations of Head Office, HR Service Providers & Marketing and Sales Vendors - Travel, accommodation and diary management - Organising conferences, events and product launches - Liaise with the GM’s and their Direct Reports to establish and organise administration support accordingly. - Accounts – Invoicing - Coordination and preparation of documentation for Monthly Executive, Board and Shareholder meetings and the monthly and quarterly Sales & Marketing team meetings. - Project Management & support at company events - I successfully promoted a customer focused environment within Head Office, focusing on Safety and environmental issues. - I reduced operational costs involved in the running of Head Office by 10%. - I maintained the company Website and Intranet site. Show less