Experience

Massachusetts Office of the Inspector General

• United States
• Government Administration
• 1 - 100 Employee

• Deputy Director of Case Management/Executive Assistant to the General Counsel

  • Mar 2006 - Present



Commonwealth of Mass

• Executive Assistant to the General Counsel/Assistant Director of Case Management

  • Mar 2006 - Present



Commonwealth of Massachusetts

• United States
• Government Administration
• 700 & Above Employee

• Case Administrator & Executive Assistant

  • Mar 2006 - Present

  to General Counsel of the legal division.Provide administrative support to the General Counsel.Prioritize workload to ensure department functions smoothly and efficiently.Review priority mail, telephone calls, and other communications with Deputy General Counsels.Draft both routine correspondence and complex external and internal communications.Schedule and arrange all external and internal meetings for General Counsel as well as Deputy General Counsels in office.Prepare and process all department maintain electronic legal tracking system; process expense reports.Maintain confidential information, including highly confidential information for ongoing investigations in the office.Developed system to reorganize 15 years worth of unmanageable files, making them easily accessible to the legal divisionMaintain all databases and filesOrganize ongoing Massachusetts Certified Public Purchasing Official Program Training, such as contact and schedule all presenters for the program, retain and update all new materials, update presentations for PowerPoint and for hard copy distribution.



Philip F. Filosa Esq

• Executive Assistant

  • Jan 2004 - Jan 2006

  to Owner of Law Firm and consultant for political fundraising. Provided administrative support to Owner and department staff.Responsible for calendar management; scheduled internal and external meetings.Oversaw residential real estate closings, and developed an internal tracking systems of all ongoing cases Prepared all correspondence and memoranda. Designed, implemented and managed both hardcopy and electronic filing systems.Responsible entering all expenditures and income and reconcile all monthly invoices and preparing weekly and monthly reports for owner.Organized fundraising events for clients.Coordinated filings for the Massachusetts Office of Campaign Finance.Maintained Accounts Receivable and Accounts Payable for both entities.Designed and organized client records in database.Informal supervision of other staff



Mass Strategy Group and SBH Consulting

• Executive Assistant

  • Jan 2000 - Jan 2004

  to founding owner of a Political and Non-Profit fundraising company for both Statewide and National Candidates.Provided senior-level executive assistance to founding ownerAssisted with preparation of non-profit events. Assisted and implemented an event for the National Democratic Convention in Boston, MAOptimized complex travel and hotel for President and staff.Advance and staff all clients during fundraising events Organize and coordinate mailings, via electronic e-mail system and U.S. Mail and maintain all databases.Process donor contributions and executed bi-weekly deposits and reporting to comply with MA state laws.Responsible for the development and growth of this new position.Coordinated and prioritized daily activities of General Partner, Senior Vice President and Department staff.Managed complex travel, hotel, and apartment schedules for Vice President and staff.Managed schedules for teams at client sites for new fundraising implementations.Prepared weekly agenda and supporting materials for senior staff members.Supervised all staff



Re-Elect Congressman Joe Moakley

• Administrative/Treasurer Assistant

  • Jan 1997 - Jan 2000

  to the Re-Elect Congressman Joe Moakley Committee Provided senior-level administrative assistance to the Executive Director of the committee.Assisted with preparation of all events. Assisted and implemented an event for the Congressman Moakley’s Silver Jubilee.Advance and staff Congressman Moakley fundraising events.Organize and coordinate mailings, via electronic e-mail system and U.S. Mail and maintain all databases.Process donor contributions and executed weekly deposits and reporting to comply with Federal Regulations.Responsible for the development and growth of this position.Managed schedules and implementations new fundraising events.Prepared weekly agenda and supporting materials for Executive Director and staff members.Responsible for entering all expenditures and income and reconcile all monthly invoices and preparing weekly and monthly reports.



Blue Cross/Blue Shields of Mass

• Administrative Assistant

  • Jan 1987 - Jan 1989

  Data Entry/Quality Assurance.Entered all claims Reviewed charge documents for accuracy as well as corrected errors, return documents to source or enter missing data.Maintained control of input documents by properly following batch control proceduresInforming team leader about unusual situations affecting productivity, accuracy and efficiency of data flow.Responsible for other duties as assigned.



Joseph Pollak Manufacturing Company

• Payroll Clerk

  • Jan 1983 - Jan 1987

  Perform complex and specialized work related to the preparation, processing, and maintenance of payroll.Sort and distribute department mail, file payroll department documents, compose and type department correspondence. Answer telephone inquiries regarding all aspects of payroll, insurance, tax shelters, and other benefits.Prepare hourly time sheets for both straight time and piece work.Prepare monthly reports for the managers in regards to piece work.Audit daily and hourly time sheets each month for correct data and budget assignmentsOperate a variety of office machines and equipment such as calculator, typewriter, copier, fax machine, computer and related word processing and spreadsheet software, etc.Informing managers about unusual situations affecting productivity, accuracy and efficiencyManaged switchboard responsibilities during breaks, lunches and vacations.