Administrative Assistant

• Jul 2023 - Present

Administrative Assistant

• Nov 2020 - Jul 2023

Administrative Assistant

• Feb 2015 - Apr 2020

Answer phones and dispatch requests to the appropriate parties. Open mail daily and distribute. Order office supplies. Filing Maintenance of vendor and tenant insurance certificates. Maintenance of tenant emergency and after hour’s access information. Chief operator of copier/scanner/fax. Act as liaison between office and janitorial/security and maintenance staff, notifying them of work requests or instructions or instructions as required. Interface with tenants in person, by phone or email requests. Prepare monthly rent invoices to tenants. Prepare tenant invoices for work performed by Wiltern crew. Write checks for monthly payables. Write checks and maintain summary sheets for all construction related Invoices (total project costs less deposit and progress payments). Check bank balances daily and schedule transfers as required. Act as assistant to property manager and perform duties as requested. Interact with chief engineer on construction projects, handling progress payments, lien releases, etc. Prepare reports in Quicken as required, correcting coding for monthly P&L reports. Send monthly electrical bills to AMPS, third party reader, for monthly electrical consumption billings to tenants. Show less

shift lead

• 2012 - 2014

Customer service Count safe and registers Manage employees 20+ Assist customers in sales floor Check for any outdated products in sales floor Make sure our inventory counts are precise to our system on hands Customer returns Order merchandise for entire store Customer service Count safe and registers Manage employees 20+ Assist customers in sales floor Check for any outdated products in sales floor Make sure our inventory counts are precise to our system on hands Customer returns Order merchandise for entire store