Experience

Safi Airways

• United Arab Emirates
• Airlines and Aviation
• 100 - 200 Employee

• Executive Secretary

  • Aug 2013 - Present

  Supports the Chief Executive Officer’s (CEO) internally and externally and acts as a liaison between the CEO, key executives, and employees. Provide high-level administrative support by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, organizing emails, etc.. •Coordinate and manage business travel, conference and meeting bookings and accommodation for the CEO and all employees. •Assist with marketing and projects when required. •Coordinate meetings and teleconferences. •Complete a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. •Plan, coordinate and ensure the CEO's schedule is followed and respected. •Provide a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain confidentiality, trust and support with senior management staff. •Successfully complete deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's effective communication across the company. •Assist in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. •Manage confidential information. •Provides assistance to other duties as assigned. Show less



Veolia

• France
• Environmental Services
• 700 & Above Employee

• Executive Secretary and Procurement Officer

  • Mar 2010 - Aug 2013

  Administrative Assistance and directly reporting to Project Director and Departmental Manager and Branches Managers visits. Preparing Minutes of Meetings. Drafting and finalization of correspondences In Charge in Hotel and Travel bookings of all staffs and company guest. Handles works of other secretary and document controller during their leave of absence. In Charge in Procurement. Planning, organizing and coordinating the Executive’s diary and meetings, including follow – ups on implementations / decisions, daily correspondence, mails and faxes. Handling the delivery and pick-up of correspondence, (by maintaining and keeping proper update filing system of confidential records and other General Correspondence, transmittals, RFI’s and material submittals. Dealing with all telephone calls, taking messages and relay to concerned person on important information as necessary and keeping track of all stationery requirements. Liaising with HR and PRO on General Law and Policy matters Show less



Samsung C&T Corporation

• South Korea
• Construction
• 700 & Above Employee

• Executive Secretary

  • Dec 2007 - Mar 2010

  Administrative Assistance / Secretary and directly reporting to Department Manager Preparing Minutes of Meetings. Planning, organizing and coordinating the Executive’s diary and meetings, including follow – ups on implementations / decisions, daily correspondence, mails and faxes and hotel and ticket booking reservations. Drafting and typing internal correspondence (letters, PMI, SCI), transmittals, RFI’s and material submittals by using Prolog System. Handling the delivery and pick-up of correspondence, transmittals, RFI’s and material submittals related to the different parties. Dealing with all telephone calls, taking messages and relay to concerned person on important information as necessary and keeping track of all stationery requirements. Handles proper and efficient logging system of all departmental incoming and outgoing correspondence. Maintain and update filing system and confidential records such General Correspondence, Architectural Drawings, Commented & Approved drawings and Approved Material Submittals. Read-through submitted material submittals and coordinate with subcontractor and conduct weekly and daily update of material submittal status and report to head supervisor for preparation of weekly meeting. Show less